Time and Attendance Software Buyer's Guide
The Best Time and Attendance Software is All About Accuracy and Efficiency
By Alainia Conrad, Market Research Associate
The monitoring of the time and attendance of a workforce, especially in a large organization, can be a huge and grueling task. Consider the effort required by HR personnel to maintain employee sign in and out time, overtime management, sick-days, vacation and leave-of-absences. This is especially true for a manual timekeeping solution.
Automated time and attendance software is a relatively simple but essential program that records attendance data in electronic format, which directly transfers to payroll systems for onward processing. It can impact many critical areas of an employee’s work record. Timely reporting of an attendance record improves productivity and accuracy. Many solutions also assist with biometric verification and the creation of reports.
The transition from a manual to a digitally monitored environment has proven to be an all-around winner for businesses of all types and sizes. The core benefits that come with the decision to digitize time management functions are evident right from the outset. Reducing the possibility for error in tracking hours and reducing the workload of HR personnel are some of these obvious benefits. While these are the more prominent benefits that stand out, there are many other worthwhile functionalities that are integral to most time and attendance systems.
- Time and attendance tracking increases efficiency with automated time tracking and self-service for employees.
- Allows businesses to adapt to varying work schedules.
- Compliance and security features automatically keep businesses in line with labor regulations.
- Provides insight into scheduling needs and how employees manage their time.
What This Guide Covers
See how the top 10 leaders fare against the most common key requirements
There is no doubt that a software solution will greatly enhance many aspects of the day-to-day running of your business. The automation of related tasks eliminates the many frustrations of a manual process,1 increased efficiency and productivity, the managing of labor costs, and the maximization of profits is only scratching the surface of its functionality. If you have a growing workforce, an efficient means of managing your staff and the way their time is used on the job is critical. Many of the applications, as we have discussed, go well beyond the scope of time tracking and, therefore, offer value and scope to all businesses.
The efficient handling of your employees (from one to 1000) can be described as the balancing of the different objectives simultaneously at work within a company. Often, the demands of customers, employees and management can appear, on the surface, to have competing interests. Customers expect quality service and staff availability; employees want job satisfaction and work-life balance; and management demands efficient, profitable and sustainable operations. However, these interests — when balanced with appropriate processes and progressive management operations — can lead to exceptional customer service, motivated employees, and productive and efficient operations. An optimal time and attendance system goes a long way to meeting these complicated needs.
A common reason for adopting software begins with the necessity for keeping track of employees’ work hours in order to provide accurate salary information. But, as we have explored, the software goes well beyond the reach of simple management. Integrating this software solution into your company’s workforce routine will prove to be a welcome and productive addition with both short- and long-term benefits.
Expert recommendations and analysis on the top software
Provide Employees Self-Service Access to Track Their Time and Absences
|A user-friendly time and attendance system will give workers a centralized location for all related needs. Employees can help build schedules, view schedules, view hours worked and manage all types of absences. Time and attendance software takes these responsibilities off the shoulders of HR departments while giving employees the self-sufficiency and access they desire.|
Manage Time for Contract Workers, Overtime and Other Special Circumstances
|Today, it is not uncommon for companies to hire contract talent. These employees are often paid differently and/or work different schedules than the rest of the workforce. With software, this kind of deviation from the norm does not disrupt processes. Time tracking and individualized user experiences allow contract employees (along with anyone working on special projects or overtime) to accurately manage their hours.|
|Many modern time and attendance systems include built-in data analysis and reporting tools. Managers can use these features to view information on attendance and make scheduling policy decisions based on the data.|
Expert recommendations and analysis on the top software
Basic Features & Functionality
|Automated Time Tracking||One of the most basic and essential time and attendance system functions is the automated recording of employee attendance. There are multiple benefits associated with this function to both the company and its employees. For example, self-service, reviewing of hours worked, checking current and future schedules and indicating scheduling preferences. In addition, valuable data is provided for issues such as staff time usage and attendance, absenteeism, overtime and PTO. With this information, supervisors can proactively manage work time more efficiently. Long term, these measures will boost productivity and promote better use of the company’s resources.|
|Scheduling||Many time and attendance systems include features that allow managers to create and modify work schedules. Depending on the software, this may also include tools that allow employees to change their own schedules, or at least make requests for work times. In a self-service solution, schedules are visible to users, often in a dashboard platform.|
|Employee and Company Compliance||As a business, keeping current with changing laws, global (if pertinent) and local labor requirements, and bargaining agreements is mandatory for your business. State and federal laws, such as the Fair Labor Standards Act, regulate work issues such as overtime pay and record keeping, both of which can become burdensome without an automated time and attendance system. Not adhering closely with compliance regulations can potentially result in costly lawsuits and irrevocable damage to your company’s reputation.|
|Security and Safety Measures||This function is yet another example of a hidden benefit found within many software solutions. The idea is that when an employee arrives at work and swipes his company ID at the office entrance, a record is immediately made of when and where the employee entered the premises. Individual ID paraphernalia can be programmed to allow access to some areas and restrict access to others, thereby protecting access to sensitive areas. Additionally, visitors to work sites can be monitored by the same software using visitor identification, without requiring extra security personnel. Finally, uploading fire, health and safety regulations as well as emergency protocols and guidelines ensures employees know what to do in the event of a disaster or emergency.|
Expert recommendations and analysis on the top software
Advanced Features to Consider
|Data Collection||Collect time and work data to generate reports with highly-detailed information regarding labor use. By acquiring this data, businesses gain insight into employee productivity and time management.|
Software has the capability to generate many types of reports based on the data input by management and employees. This capability presents many valuable possibilities for current business practices as well as developing a future business strategy. Data analysis may not have yet reached its maximum usefulness in all companies, but its future is bright.
Utilizing reports that give information and analysis on questions such as attendance trends, absenteeism can lead to proactive intervention to stem poor habits and introduce positive behavior. Linking report requests to particular areas of concern or interest can result in important changes and adjustments to work practices based on sound evidence provided by concrete data.
|Task and Activity Management||This feature goes beyond standard management by monitoring the hours spent on specific projects. For contract workers and other non-traditional employees, a task and activity management tool allows for personalized time tracking.|
Expert recommendations and analysis on the top software
Compare Time and Attendance Software
Deciding on the best product for your personal business needs is not always a simple decision. First of all, the market usually offers more choices and options than are easily processed and understood. Secondly, your choice should closely reflect and align itself with your business needs. No two businesses are exactly alike, even though there will be many similarities across the same industry. Focusing on what is unique in your circumstance and ensuring that those priorities are met is an important consideration. This approach has a greater opportunity of meeting your needs and producing a successful conclusion than allowing vendors too much leeway to steer your decision.
Questions to Ask Yourself
- What’s wrong with your current time and attendance system (if you have one)?
- If your business doesn’t currently use the software, why are you interested in adopting a solution?
- Which features are most important to your organization?
- Will your current infrastructure be responsive to software adoption? If not, what changes should be made in preparation?
- What budget and time constraints do you have?
Questions to Ask Software Vendors
- Does the software allow employees to record their time in multiple ways - e.g. internet-connected computer, tablet, smartphone or time clock?
- Does the software have mobile compatibility?
- Does the software allow employee self-service?
- Which deployment options are available?
- Which program integrations are available?
- Does the software include scheduling features?
- Does the software manage paid time off and other absences?
TSheets is a time tracking program for creating, editing and tracking schedules. Automated notifications and GPS functionality help with resource deployment, live location of clocked-in employees, and keeping everyone updated. Available on cloud-based deployment, it also has a comprehensive mobile module with offline accessibility. Integration with multiple popular payroll and accounting inclusions streamline financial management and alleviate gaps in the workflow.
Paycom automates a variety of the core tasks necessary for managing and retaining talent. It helps businesses streamline their processes and relieve the burden of unnecessary paperwork, allowing managers to focus on tasks that cannot be automated. Cloud-based deployment provides access to features from any internet-connected device, enabling users to complete tasks even when they’re out of the office. It facilitates tasks such as benefits administration, reporting and more.
Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.
Paycor is a full-service software designed to meet the human resources needs of small and medium-sized businesses. Paycor provides a HRIS that assists with a variety of core human resources tasks, including hiring, learning and development, time tracking, and payroll.The cloud-based HRMS is suitable for businesses across all industries. However, HRIS solutions can be customized to benefit a variety of specific industries including restaurant and healthcare industries. Ximble features are now integrated after its acquisition in 2019.
Zoho People is a cloud-based platform that facilitates labor management activities such as performance evaluation, time and attendance tracking, and expense reporting. As part of a larger product suite, it can seamlessly integrate with the rest of this vendor's recruiting and expense solutions. It also connects with the provider's payroll product, but payroll is only available internationally in India and in the U.S. for California and Texas. Includes support for 12 languages, allowing organizations to manage a global workforce.
uAttend is a cloud-connected system that improves workforce management by tracking employee attendance and work times through RFID card readers, fingerprint scanners and facial recognition capabilities. It lets employees punch in from any approved on-site location, supports dedicated mobile access through connected devices and enables efficient management of remote and on-field employees. It manages time cards in real time and exports data to payroll modules to avoid discrepancies and speed up processes.
Kronos Workforce Ready is a cloud-based HRM software designed to meet the needs of businesses of all sizes, across all industries. Users have access to a broad range of features and additional integrations to complete a variety of core human resources tasks. Facilitating management of both full- and part-time employees as well as hourly or salaried employees, it is customizable to meet the specific needs of any business. Users have the option to start with the full deployment of modules or begin with a single module and build from there.
ADP Vantage HCM, a cloud-based, on-premise and open architect solution, brings together core human resources services through integrated modules that help manage payroll, time and attendance, workforce management, talent management and more. It helps organizations of all sizes across the U.S. improve employee engagement and gain real-time insights to enhance workforce processes and workplace operations. It simplifies office administrative operations, minimizes risks, reduces expenses and provides dedicated guidance to enhance operational efficiency. Talent managers can streamline the onboarding process and synchronize performance with preset goals on a monthly and yearly basis. It also offers a mobile application.
iSolved is a cloud-based suite of tools that encompasses payroll, benefits, learning management and other core human resources activities. As an all-in-one module, it simplifies management tasks, facilitates single sign-on (SSO) and unifies data to reduce errors and increase productivity. In addition to its primary capabilities, it has add-on modules for ACA compliance and integrations with carriers for 401K and benefits. It also offers a managed benefits service add-on that provides COBRA, FSA, HSA and other expanded benefits options.
TimeStation is a cloud-based attendance management and time tracking solution. It offers advanced reporting tools, fast scan technology and the ability to punch in and out of the workplace within seconds. It supports adding, editing or deleting departments, employees or administrators to streamline personnel management. It lets businesses turn their smartphones into portable schedules and attendance trackers. Employees can punch in and out of their work using custom QR code cards and their iPhone or Android devices. Employees can also mark their attendance with individual pin numbers assigned by their employers. Apart from tracking attendance and number of hours worked, administrators can also manage their departments, generate reports, monitor the number of hours spent on projects and clients and more. It is easy-to-use and can be installed on multiple devices. It allows employees to punch in from their personal mobile phones or with their supervisor’s permission. It has the ability to function in offline mode and comes with GPS tagging for employers to monitor their employees’ punch in location. It offers an employee self-service portal for staff to manage their personal data and monitor their activity.
Jolt simplifies staff scheduling for businesses with mobile employees. It is scalable, customizable and works with businesses of all sizes. It offers a drag-and-drop interface that streamlines daily operations and enhances productivity. Its integrated functions perform a range of processes, including audit management, tracking personnel, learning management, goal tracking, performance review and employee scheduling.
OnTheClock is a small-business-oriented time clock program focused on affordability and accessibility. Scaled pricing based on company size offers a straightforward approach to payroll, paid time off requests and fulfillment, administrative shift organizing and employee tracking. It allows for easy export of data to take to an accountant and integrates seamlessly with payroll providers. It also offers intuitive, customizable and convenient features suitable for small business owners.
TimeClock Plus is a solution for medium- to large-sized companies to organize, assign and monitor employees and their payment. It streamlines scheduling by allowing management to coordinate its employees while providing messaging for feedback and responses. Its customizable configuration makes it ideal for larger organizations to simplify staff member’s unique needs, including benefits, leave time, scheduling and payroll. With both web-based and first-party hardware time tracking methods, it has a variety of options for ensuring compliance and security.
Aladtec is a cloud-based software suite designed to manage complex workflows for public safety and large-scale enterprises. It offers scheduling and employee management to organizations and businesses that operate around-the-clock. It streamlines and automates crucial HR tasks, like shift management and staff scheduling. It provides an integrated online setup for scheduling, attendance, payroll reporting, tracking certifications, document management, file storage, compliance management and more.
Time Doctor Classic and Time Doctor 2 bring a unique level of employee accountability to businesses. It's time tracker can be used to monitor and maximize employee efficiency while encouraging productivity.It is beneficial to both individual users looking for productivity aid large enterprises that lose significant sums of money to time loss.
ClockShark is a time tracking solution designed to eliminate paper time cards and their inherent inconsistency. Employees can punch in from their mobile devices, and employers can monitor their location throughout the day to ensure productivity.Its construction roots mean it was developed with an off-premises emphasis, making it ideal for construction and field service jobs and companies with several locations.
Orbital Shift is a cloud-based workforce management and engagement platform. It is designed to facilitate hassle-free scheduling, strengthen communication within teams and provides a web clock to help businesses save time. It offers customizable templates and color-coded cards for events to facilitate schedule creation. The online clock tracks the number of hours worked by the individual staff members for accurate computation of payroll. It automatically notifies and alerts management in case of any scheduling conflicts. Users can also generate various reports to get insights into the functioning of their organizations.
NOVAtime is a full-service workforce management suite designed to automate core human resources tasks. Suitable for businesses of all sizes, it comprises multiple functionalities that work together to meet a variety of needs. Each of these functionalities can also act as stand-alone options for businesses in search of more targeted task automation without the need for integrative capabilities.
Stratustime is a solution for small- to mid-sized businesses to automate and coordinate time tracking efforts. It is designed to be straightforward and intuitive, with little to no training needed by the end-user. Workers and administration both have full access to it from nearly any device with browser support and can punch-in or punch-out or coordinate scheduling. It is cloud-based, and uniquely includes time forecasting, points tracking for employee incentivizing and robust compliance and risk management support.
Fingercheck is a cloud-based HRIS system. It provides tools that help to streamline hiring, time tracking and payroll tasks along with various other HR management tasks. Provides benefits to users at all levels, allowing both employees and employers to streamline workflows. Users can easily automate their processes.
Designed to meet the needs of small and medium-sized businesses, APS Online is a cloud-based workforce management product. It provides features to help users automate and streamline a variety of core HRM tasks including processing payroll, tracking time and attendance, hiring the best talent, managing employee benefits, and creating analytic reports based on user data. Users can access their account from any internet-connected device to conveniently complete tasks. Built with scalability in mind, it is able to grow with businesses. Additionally, each organization has access to a dedicated support team and account lead that can assist with tech support and field general assistance inquiries.
PrismHR offers flexible, customizable and efficient solutions to support the comprehensive payroll, benefits and HR management requirements of small businesses and HR service providers. It provides assistive capabilities through the six key modules: platform, payroll, talent, time, employee portal and benefits. Its marketplace offerings include tools for financial wellness, identity protection, time and attendance, voluntary insurance, compliance, consulting services, taxes and more. These add-on capabilities are pre-integrated and give HR providers validated connections.
Insperity TimeStar is the time tracking entity in the company’s suite of products. It allows users to develop schedules, monitor timesheets and resolve discrepancies.It manages time off and ensures compliance with federal regulations. Workers can punch in from a manual time clock or through a web portal that is accessible from desktop or mobile.
HR-One complete HRMS is available on cloud premises. Easy to deploy scale, it is trusted by 2,00,000 customers across 18+ industries. Packed with 12+ modules, you can select any module specific to your needs. Available on Android iOS it enables better workplaces.
Dominion Systems is a SaaS product that offers payroll, time and attendance, and human resources services. It manages everything from conducting performance reviews to maintaining compliance to simplifying open enrollment. Equipped with insights and reports, it helps businesses make strategic and data-driven decisions. Mobile capability lets users complete tasks on the go, at any time.
TimeTrax is a suite of software and time clock products by Pyramid Time Systems, serving on-site small- to medium-sized businesses. It uses a line of time clock devices varying from a badge or fob to biometric verification, which organizes and tracks employee hours. It can utilize business-specific guidelines like overtime rules and hour rounding.
HRWeb is a web-based HRIS platform for tracking and evaluating employee activity, behavior and data. It offers a range of capabilities for time and attendance, performance management, applicant tracking, onboarding and employee behavior tracking. It can help manage several HR tasks, from hiring new employees to conducting employee reviews.
BerniePortal is a cloud-based solution for all talent acquisition, onboarding and management related needs. It helps with applicant tracking, employee onboarding, benefits administration, PTO tracking, time and attendance, compliance, performance management, COBRA administration and 1095-C reporting. Small and mid-sized enterprises can use it to optimize human resources, enhance employee experience and productivity, and spend time on essential tasks. It also provides payroll integration that enables employers to integrate with several payroll offerings and employee benefits data in payroll. A network of healthcare advisors and brokers nationwide are available for integration.
EasyClocking is a time and attendance solution, combining software and hardware. It utilizes self-developed identity-confirming punch clocks and a login portal to track employee punch-ins and punch-outs, with added auxiliary benefits. It has the ability to track employee paid time off and overtime hours. It can compose and deliver employee schedules. Job costing and reporting tools provide intelligent data that increases productivity. Login portals are available on PC, the web, or through a mobile app, which also enables GPS tracking.
LABORsuite is a cloud-based, fully integrated system that’s configured to help small, medium and large businesses conduct human resources activities. It helps organizations control costs and comply with employer responsibilities. A range of services and features enable companies manage and supervise their workforce in an efficient, streamlined fashion.
Human resource departments in state and local government serve many different stakeholders, each with their own needs. Day-to-day tasks for employees include timekeeping, payroll, benefits and training. Management has tools for data gathering, analysis and forecasting. There is also a growing need from executives for greater efficiency. Yet many HR and payroll solutions are labor-intensive and lack required business functions, resulting in delayed payrolls, incorrect paycheck calculations, retroactive adjustments and inflexible benefit plans. The unique demands of government regulations and union mandates contribute to the complexity of human resource management (HRM) operations. Governments need a solution that addresses critical functions with ease by accommodating organizations of all sizes and integrating with comprehensive government features.
Criterion's Human Capital Management (HCM) is a user-friendly, intuitive system that provides smoothly integrated Human Resources Benefits, Payroll and Talent Management. Regardless of your role, Criterion HCM provides the capabilities needed to effectively manage the entire employee lifecycle. Criterion's human resource management solution significantly reduces the time your HR department spends on administrative tasks and allows them to focus on strategic initiatives that impact the growth of your business. Following HR best practices and incorporating streamlined workflows, the system simplifies the administration of employee benefits and open enrollment, compliance reporting and tracking employee details and events.
ClockVIEW is time and billing software that allows businesses to track employee attendance, information and schedules while simplifying data entry processes. Enables companies to update each employee's personal information, send vacation requests and manage pay-type work hours from the employee dashboard.It is ideally suited for SMEs, multi-nationals enterprises, universities, financial institutions, retail, municipalities, non-profits, government and professional agencies. It can be accessed from a wide range of devices, including smartphones and tablets, web-based interfaces and telephone services.
Cezanne Performance Management transforms employee appraisals and reviews into a centralised, streamlined activity that’s simpler and more satisfying for everyone. Pputs employer in control to set up as many forms and decide what to ask (and how to ask it), the rating or scoring approach you want to use and who to involve at each step of the process.
PeopleHR offers a scalable and customizable solution to perform essential HR functions, including personnel monitoring, applicant tracking, performance review and more. Its employee-tracking database lets HR managers create employment records for new hires, fill out crucial employee information and provides unlimited storage for documents. It is suitable for both small and mid-sized businesses. It includes an applicant tracking module that helps users create and customize the company’s career page and create new job offerings. Users can view information of all applicants at one location. Its performance review module helps employees receive feedback from their peers.
The PeopleStrategy suite enables small and medium-sized businesses to manage all aspects of human resources from one cloud-based platform. Its modules cover core requirements (performance, comp planning, onboarding), workforce management, payroll, benefits administration and talent acquisition. Capabilities include applicant tracking, self-service, analytics and reporting. It automates many parts of the administration process and stores information in a single database to eliminate double data entry.
Price & Cost Guide for Time and Attendance Software
See the Price/User for the top Time and Attendance Software… plus the most important considerations and questions to ask when shopping for Time and Attendance Tools.
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