Time and Attendance Software Buyer's Guide
The Best Time and Attendance Software is All About Accuracy and Efficiency
By Alainia Conrad, Market Research Associate
The monitoring of the time and attendance of a workforce, especially in a large organization, can be a huge and grueling task. Consider the effort required by HR personnel to maintain employee sign in and out time, overtime management, sick-days, vacation and leave-of-absences. This is especially true for a manual timekeeping solution.
Automated time and attendance software is a relatively simple but essential program that records attendance data in electronic format, which directly transfers to payroll systems for onward processing. It can impact many critical areas of an employee’s work record. Timely reporting of an attendance record improves productivity and accuracy. Many solutions also assist with biometric verification and the creation of reports.
The transition from a manual to a digitally monitored environment has proven to be an all-around winner for businesses of all types and sizes. The core benefits that come with the decision to digitize time management functions are evident right from the outset. Reducing the possibility for error in tracking hours and reducing the workload of HR personnel are some of these obvious benefits. While these are the more prominent benefits that stand out, there are many other worthwhile functionalities that are integral to most time and attendance systems.
- Time and attendance tracking increases efficiency with automated time tracking and self-service for employees.
- Allows businesses to adapt to varying work schedules.
- Compliance and security features automatically keep businesses in line with labor regulations.
- Provides insight into scheduling needs and how employees manage their time.
What This Guide Covers
See how the top 10 leaders fare against the most common key requirements
There is no doubt that a software solution will greatly enhance many aspects of the day-to-day running of your business. The automation of related tasks eliminates the many frustrations of a manual process,1 increased efficiency and productivity, the managing of labor costs, and the maximization of profits is only scratching the surface of its functionality. If you have a growing workforce, an efficient means of managing your staff and the way their time is used on the job is critical. Many of the applications, as we have discussed, go well beyond the scope of time tracking and, therefore, offer value and scope to all businesses.
The efficient handling of your employees (from one to 1000) can be described as the balancing of the different objectives simultaneously at work within a company. Often, the demands of customers, employees and management can appear, on the surface, to have competing interests. Customers expect quality service and staff availability; employees want job satisfaction and work-life balance; and management demands efficient, profitable and sustainable operations. However, these interests — when balanced with appropriate processes and progressive management operations — can lead to exceptional customer service, motivated employees, and productive and efficient operations. An optimal time and attendance system goes a long way to meeting these complicated needs.
A common reason for adopting software begins with the necessity for keeping track of employees’ work hours in order to provide accurate salary information. But, as we have explored, the software goes well beyond the reach of simple management. Integrating this software solution into your company’s workforce routine will prove to be a welcome and productive addition with both short- and long-term benefits.
Expert recommendations and analysis on the top software
Provide Employees Self-Service Access to Track Their Time and Absences
|A user-friendly time and attendance system will give workers a centralized location for all related needs. Employees can help build schedules, view schedules, view hours worked and manage all types of absences. Time and attendance software takes these responsibilities off the shoulders of HR departments while giving employees the self-sufficiency and access they desire.|
Manage Time for Contract Workers, Overtime and Other Special Circumstances
|Today, it is not uncommon for companies to hire contract talent. These employees are often paid differently and/or work different schedules than the rest of the workforce. With software, this kind of deviation from the norm does not disrupt processes. Time tracking and individualized user experiences allow contract employees (along with anyone working on special projects or overtime) to accurately manage their hours.|
|Many modern time and attendance systems include built-in data analysis and reporting tools. Managers can use these features to view information on attendance and make scheduling policy decisions based on the data.|
Expert recommendations and analysis on the top software
Basic Features & Functionality
|Automated Time Tracking||One of the most basic and essential time and attendance system functions is the automated recording of employee attendance. There are multiple benefits associated with this function to both the company and its employees. For example, self-service, reviewing of hours worked, checking current and future schedules and indicating scheduling preferences. In addition, valuable data is provided for issues such as staff time usage and attendance, absenteeism, overtime and PTO. With this information, supervisors can proactively manage work time more efficiently. Long term, these measures will boost productivity and promote better use of the company’s resources.|
|Scheduling||Many time and attendance systems include features that allow managers to create and modify work schedules. Depending on the software, this may also include tools that allow employees to change their own schedules, or at least make requests for work times. In a self-service solution, schedules are visible to users, often in a dashboard platform.|
|Employee and Company Compliance||As a business, keeping current with changing laws, global (if pertinent) and local labor requirements, and bargaining agreements is mandatory for your business. State and federal laws, such as the Fair Labor Standards Act, regulate work issues such as overtime pay and record keeping, both of which can become burdensome without an automated time and attendance system. Not adhering closely with compliance regulations can potentially result in costly lawsuits and irrevocable damage to your company’s reputation.|
|Security and Safety Measures||This function is yet another example of a hidden benefit found within many software solutions. The idea is that when an employee arrives at work and swipes his company ID at the office entrance, a record is immediately made of when and where the employee entered the premises. Individual ID paraphernalia can be programmed to allow access to some areas and restrict access to others, thereby protecting access to sensitive areas. Additionally, visitors to work sites can be monitored by the same software using visitor identification, without requiring extra security personnel. Finally, uploading fire, health and safety regulations as well as emergency protocols and guidelines ensures employees know what to do in the event of a disaster or emergency.|
Expert recommendations and analysis on the top software
Advanced Features to Consider
|Data Collection||Collect time and work data to generate reports with highly-detailed information regarding labor use. By acquiring this data, businesses gain insight into employee productivity and time management.|
Software has the capability to generate many types of reports based on the data input by management and employees. This capability presents many valuable possibilities for current business practices as well as developing a future business strategy. Data analysis may not have yet reached its maximum usefulness in all companies, but its future is bright.
Utilizing reports that give information and analysis on questions such as attendance trends, absenteeism can lead to proactive intervention to stem poor habits and introduce positive behavior. Linking report requests to particular areas of concern or interest can result in important changes and adjustments to work practices based on sound evidence provided by concrete data.
|Task and Activity Management||This feature goes beyond standard management by monitoring the hours spent on specific projects. For contract workers and other non-traditional employees, a task and activity management tool allows for personalized time tracking.|
Expert recommendations and analysis on the top software
Compare Time and Attendance Software
Deciding on the best product for your personal business needs is not always a simple decision. First of all, the market usually offers more choices and options than are easily processed and understood. Secondly, your choice should closely reflect and align itself with your business needs. No two businesses are exactly alike, even though there will be many similarities across the same industry. Focusing on what is unique in your circumstance and ensuring that those priorities are met is an important consideration. This approach has a greater opportunity of meeting your needs and producing a successful conclusion than allowing vendors too much leeway to steer your decision.
Questions to Ask Yourself
- What’s wrong with your current time and attendance system (if you have one)?
- If your business doesn’t currently use the software, why are you interested in adopting a solution?
- Which features are most important to your organization?
- Will your current infrastructure be responsive to software adoption? If not, what changes should be made in preparation?
- What budget and time constraints do you have?
Questions to Ask Software Vendors
- Does the software allow employees to record their time in multiple ways - e.g. internet-connected computer, tablet, smartphone or time clock?
- Does the software have mobile compatibility?
- Does the software allow employee self-service?
- Which deployment options are available?
- Which program integrations are available?
- Does the software include scheduling features?
- Does the software manage paid time off and other absences?
TSheets is a time tracking program that allows users to create, edit and track schedules. Automated notifications are included in the program so that users can stay up-to-date on changes. The system also contains GPS functionality that enables managers to see the location of employees when they’re on the clock and to leverage that information when deploying resources.The program is available for deployment through the cloud, and the vendor offers a comprehensive mobile app. With mobile functionality, time can be tracked on various devices even when an internet connection is not readily available. The system also integrates with multiple popular payroll and accounting solutions to streamline financial management and alleviate gaps in the workflow.
Paycom’s software suite automates a variety of the core tasks necessary for attracting, managing and retaining talent. It helps businesses to streamline their processes and relieve the burden of unnecessary paperwork, allowing managers to focus on tasks that cannot be automated. Its cloud-based deployment lets managers access its features from any internet-connected device, enabling them to complete tasks even when they’re out of the office. It facilitates tasks such as benefits administration, reporting, onboarding and learning management.
Paylocity is an all-in-one HR platform that enables organizations of every size to execute benefits administration, payroll, talent management, time and labor management, and other core processes. The cloud-based software includes multiple customization and configuration options, allowing organizations to scale according to their needs. It contains robust security measures such as encryption, real-time backups and numerous data centers.The solution has mobile apps for iOS and Android devices, giving users flexible access to information. Users can update contact information, receive notifications, view timesheets, follow company updates and perform other actions. Several welcome screens introduce new users to the app’s main features.
Paycor is a full-service HR system designed to meet the needs of small and medium-sized businesses. Paycor provides solutions that assist with a variety of core HR tasks, including hiring, learning and development, time tracking, and payroll.The cloud-based system is suitable for businesses across all industries. However, solutions can be customized to benefit a variety of specific industries including restaurant and healthcare industries. Ximble features are now integrated after its acquisition in 2019.
UAttend is a cloud-connected time and attendance product that includes RFID card readers, fingerprint scanners and facial recognition capabilities. It allows employees to punch in from anywhere, manages time cards and exports data to any payroll system. The free app provides users instant access from any internet-connected device.
ISolved is a cloud-based suite of tools that encompasses payroll, benefits, learning management and other core HR activities. As an all-in-one platform, it simplifies tasks, facilitates single sign-on (SSO), and unifies data to reduce errors and increase productivity. The software is designed to serve small and medium-sized businesses.In addition to its primary capabilities, it has add-on modules for ACA compliance as well as integration with carriers for 401K and benefits. It also offers a managed benefits service add-on that provides COBRA, FSA, HSA and other expanded benefits options.
Replicon TimeBill is a project time tracking solution that organizes workflow and profitability. It manages resources, projects and clients. It is mobile-friendly, integratable with other applications and configurable to your individual business needs.
Jolt is an all-in-one solution for training, scheduling, time attendance, announcements, and task management. Imagine all of your managerial processes housed on one easy-to-use device, with every task tracked in real-time. Get text or email notifications when important assignments go overdue. Use QR code scanning and time-stamped pictures to put an end to pencil whipping forever. Changes to daily operations can be made on the fly, across several locations, with the push of a button.
OnTheClock is a small-business-oriented time clock program focused on affordability and accessibility. With scaled pricing based on company size, it provides business owners with a straightforward approach to payroll, paid time off requests and fulfillment, administrative shift organizing, and employee tracking.It allows for easy export of materials to take to an accountant and integrates seamlessly with payroll providers. It also offers intuitive, customizable and convenient features suitable for small business owners.
Kronos Workforce Ready is a cloud-based HR suite designed to meet the needs of businesses of all sizes, across all industries. Users have access to a broad range of features and additional integrations to complete a variety of core human resources tasks. Facilitating management of both full- and part-time employees as well as hourly or salaried employees, it is customizable to meet the specific needs of any business. Users have the option to start with the full deployment of modules or begin with a single module and build from there.
TimeClock Plus is a solution for medium- to large-sized companies to organize, assign and monitor employees and their payment. It streamlines worker scheduling by allowing management to coordinate its employees while providing in-platform messaging for feedback and responses.Its customizable configuration makes it ideal for larger organizations, simplifying the unique needs of each staff member, including benefits, leave time, scheduling and payroll. With both web-based and first-party hardware methods of time tracking, it has a variety of options for ensuring compliance and security.
In an ideal world the online employee scheduling system would be available to every employee and manager from anywhere. It would integrate seamlessly with a customizable member database, a customizable form solution, document storage, and a variety of time-saving communication tools. Lets employees see their schedule, sign up for open shifts, track time off and trades, and submit forms...all in real-time. It would automate the mundane and error prone portions of the workforce management process. That ideal world is here and now. The solution is Aladtec.
Zoho People is a cloud-based platform that facilitates labor management activities such as performance evaluation, time and attendance tracking, and expense reporting. As part of a larger product suite, it can seamlessly integrate with the rest of this vendor's recruiting and expense solutions. It also connects with the provider's payroll product, but payroll is only available internationally in India and in the U.S. for California and Texas. Includes support for 12 languages, allowing organizations to manage a global workforce.
Time Doctor Classic and Time Doctor 2 bring a unique level of employee accountability to businesses. The time tracker can be used to monitor and maximize employee efficiency and encourage productivity.It is beneficial to both individual users looking for a productivity aid large enterprises that lose significant sums of money to time loss.
ClockShark is a time tracker solution designed to eliminate paper timecards and their inherent inconsistency. Employees can punch in from their mobile devices, and employers can monitor their location throughout the day to ensure productivity.Its construction roots mean the tool was developed with an off-premises emphasis, making it ideal for construction and field service jobs and companies with several locations.
Orbital Shift's online time clock software will save your business valuable time and money. Access work schedules online, track labor expenses in real time, and communicate with your staff via email or text from virtually anywhere.
Align your people strategy to your business strategy with ADP Vantage HCM. We’ll help you focus on strategy, drive employee engagement, and bring new insights to your business as you simplify administration, manage costs, and minimize risk. With Vantage HCM, you’ll get easy-to-use technology and expert guidance — which translate into big wins for you and your company.
BerniePortal is an online all-in-one HR platform that helps small and medium-sized employers solve the transactional challenges of HR with software and the strategic challenges of healthcare with a trusted advisor. BerniePortal handles applicant tracking, onboarding, PTO tracking, time and attendance, compliance, benefits administration, 1095-C reporting, and COBRA. BerniePortal also offers a variety of payroll and carrier integration options. BerniePortal is supported by a network of healthcare advisors and brokers nationwide.
We built our unmatched software for the SMB market, targeting users in roles ranging from business owners and executive leaders to HR managers and all others who handle payroll and HR management. We serve all industries, but with software that has the comprehensive capabilities to accommodate industry-specific business needs, we specialize in home health, skilled nursing, real estate, professional and financial services, restaurants, and skilled labor, to name a few.
Stratustime is a solution for small- to mid-sized businesses to automate and coordinate time tracking efforts. It is designed to be straightforward and intuitive, with little to no training needed by the end-user. Workers and administration both have full access to it from nearly any device with browser support and can punch-in or punch-out or coordinate scheduling. It is cloud-based, and uniquely includes time forecasting, points tracking for employee incentivizing and robust compliance and risk management support.
Fingercheck is a cloud-based human resources system. The system provides tools that help to streamline hiring, time tracking and payroll tasks along with various other HR management tasks. Provides benefits to users at all levels, allowing both employees and employers to streamline workflows. Users can easily automate their processes.
Boomr is a cloud-based time tracking solution designed for mobile workforces to monitor and automate employee work hours, project tracking and overall organizational performance.
Insperity TimeStar is committed to helping owners of small and medium-sized businesses overcome the numerous challenges of running a business. Whether it be rising health care costs, increasing government regulations or burgeoning liabilities, Insperity tackles the most critical administrative hurdles you face. At Insperity, we're passionate about helping business owners like you focus on opportunities rather than deal with human resources and administrative tasks.
Do more than collect employee punch data. TimeTrax provides you with flexible payroll management right from your PC.
Designed to meet the needs of small and medium-sized businesses, APS Online is a cloud-based workforce management product. It provides features to help users automate and streamline a variety of core HR tasks including processing payroll, tracking time and attendance, hiring the best talent, managing employee benefits, and creating analytic reports based on user data. Users can access their account from any internet-connected device to conveniently complete tasks. Built with scalability in mind, it is able to grow with businesses. Additionally, each organization has access to a dedicated support team and account lead that can assist with tech support and field general assistance inquiries.
HRweb, offers employee information tracking, attendance, performance reviews or employee appraisals, self or 360 reviews, recruiting with applicant interface, training and more. HRweb helps organizations efficiently track and evaluate their workforce.
The PeopleStrategy HR suite enables small and medium-sized businesses to manage all aspects of HR from one cloud-based platform. Its modules cover core HR (performance, comp planning, onboarding), workforce management, payroll, benefits administration and talent acquisition. Capabilities include applicant tracking, self-service, analytics and reporting. It automates many parts of the administration process and stores information in a single database to eliminate double data entry.
WebHR is a cloud-based human resource management solution that helps organizations manage their employees' employment lifecycle, from the time they were hired to retirement. Merges functionalities provided by human resource and information technology departments in one suite
LightWork Software makes the HR experience easy and valuable to your organization. We turn the overwhelming task of managing employees into an essential business strategy with dynamic talent management and simple timekeeping.
Conrep's Applicant Tracking System (ATS) helps you reduce time-to-hire, automates your staffing process and provides you with the competitive tools to improve the productivity of your Sales Recruiting team.
Lightning-fast web-based HR software system crafted by HR experts, providing cutting-edge tools for tackling HR admin. Fully functional yet surprisingly simple. Try it free today.
DeskTime is a simple and secure time tracking app that lets you increase your company's effectivity and productivity.
Talent Management: Manage the Entire Employee Lifecycle. Seamlessly recruit, on–board, develop, compensate and track progress of your employees. Deltek Talent Management offers your company all the solutions it needs to manage the complete employee lifecycle on one built-in platform. With our extensive product line, you can efficiently handle Acquisition, Performance, Learning, Development and Compensation. To suit your company's specific needs, modules can be purchased individually or together as a unified employee management solution.
Paywell offers an integrated payroll, HR solution running on MS SQL Server database. Cutting-edge software based on our 32 years market experience. Feature-rich, fully customizable, powerful and agile solution for the corporate and enterprise market. Interfaces with most of the established HR Solutions enabling the client to select the ideal HR solution. Ideally suited for medium to large companies with payroll requirements ranging from the straightforward to the most complex. Caters for such diverse industrial sectors as Mining, Retail, Manufacturing ,Banking, Labour Contracting.
Attendance Enterprise is a full-featured product that improves employee attendance tracking, scheduling and reporting.
Price & Cost Guide for Time and Attendance Software
See the Price/User for the top Time and Attendance Software… plus the most important considerations and questions to ask when shopping for Time and Attendance Tools.
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