Talent Management Software Features and Requirements Checklist

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A successful workforce is the base of a successful business. With the help of talent management software, companies can hire top candidates and foster advancement in their employees.

A talent management system helps human resource departments attract and retain skilled people and assists in HR processes throughout a person’s employment. Once hired, learning systems and performance initiatives will shape employees as career professionals. Talent Management software features streamline HR functions that may be difficult to complete on existing systems.

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TMS Checklist

The buying process for talent management solutions can begin by identifying shortages of existing means. Buyers should start by considering the elements of talent management systems that will suit the needs of their business.

We put together a checklist of Talent Management system requirements to look for while evaluating vendors:

Learning Management

Learning management tools help foster educational growth and the development of a skilled workforce. Accessible training modules provide classes on a number of professional development subjects, ensuring new employees are properly prepared and current team members have equivalent skill sets. Inside promotion is facilitated by educating employees on the necessary knowledge to fulfill a new role.

Course and Resource Management
Skills and Competency Management
Enrollment and Registration
On-the-Job Training Analysis
Training, Scheduling and Tracking
Enrollment Prerequisite Management
Progress Tracking
Promotion Interaction
Email Communication
Vacancy Requisition

Recruiting and Applicant Tracking

Recruiting and applicant tracking software automates the task of reaching out to potential employees. These tools handle communication with incoming professionals over different channels. Recruiting and applicant tracking software keeps candidates informed during the hiring process while managing responses, interviews and offers. The systems also provide feedback on talent to streamline elimination and promotion.

Social Media Job Postings
Candidate Prescreening
Resume Parsing
Auto-Response Mechanism
Onboarding Formalities
Career Portal Management
User Profile Management
Talent Pool Management
Predictive Analytics
Reporting and Auditing
Interview Scheduling
Talent Profile Analysis
Career Ladder — Skill and Competency Requirements

Performance Management

Performance management software monitors the advancement of employees during their time at a company. These types of tools assist with regular review processes and the ongoing monitoring of an employee’s performance. Performance management software enables better assessment of staff productivity and talent.

Corporate Objectives
Performance Review Process Tools
Performance Planning and Review Cycles
Competency Management
Development Planning
Qualitative Goals and Objectives
Performance Management Audit Trail

Workday TMS Performance Management

A performance management interface from Workday.

Competency Management

Competency management software helps company leadership assess, score and rank the achievements of employees. These tools help with surveys, tests, certifications and other competency measures. Some systems focus on learning events such as seminars, workshops, webinars and workplace curriculum. Others aim at specific digital review processes for technical competency.

Competency Assessment
Competency Reporting
Competency Models
Assessments and Suggestions
Organization Health

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Career Management

Career management software brings more of a broad approach to how companies handle employee information. These tools allow employees to access information about their careers. Leadership can use career management software to document processes and monitor employee development.

Employee Education and Experience Profiles
Talent Profile Review and Analytics
General Interface Workflow Management and Communications
Profile Development
Talent Profile Comparisons
Talent Pool Creation and Development
Interactive Visual Content
Internal Social Network Tools

Oracle TMS Career Management

Oracle’s career management dashboard.

Compensation Management

This set of software products consider pay, expenses, per diems, incentive models, stocks, bonuses and commissions. Compensation management software can be used as a tool to set compensation and monitor effects and changes. Information derived from compensation management software can guide future financial decisions.

Compensation Planning
Salary Administration
Pay for Performance
Multiple Compensation Plans
Salary Recommendations
Salary Benchmarking
Merit Increases
Bonus versus Commission
Compensation Payout History

Succession Planning and Management

Vacancy of a role requires quick, yet careful, decision making. Succession planning and management software is a critical part of the replacement process. These tools help automate and improve talent management.

Succession Assessment
Candidate Readiness Evaluation
Peer Nominations for Promotions
Identifying Successors
Weighted Criteria
Candidate Comparisons
Talent Pool Visibility

IT Requirements

The right toolset will fit existing IT architecture for seamless integration. Factors such as deployment methods, mobile capabilities, security requirements and existing company programs can influence a business’s choice in talent management software. A system should be able to work with the applications frequently used by a company. Adding the benefits of new talent management systems without disturbing infrastructure should be a main goal of implementation.

Software as a Service Model
Native Mobile Application
Interface Customization
Third-Party Hardware or Software Handling
API Integration
Role-Based System Access
Security Applications and Protocols
Security Audit and Compliance
Encryption Standards
Customer Confidentiality

User Support and Maintenance

Finally, customers must look at the support processes that companies offer for talent management software sets. This includes customer service and community support networks. The ability to report issues and see quick solutions ensures a user-friendly experience. Service level agreements provide information on maintenance and the availability of services.

Customer Care
Community Collaboration
Troubleshooting and Resolution
Product Issue Alerts
Self-Service Options

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Evaluating the features of talent management software necessitates careful consideration of an HR department’s current capabilities and points of weakness. HR managers can think about features in the scope of how they will present direct benefit. An awareness of need can lead to the identification of requirements and, eventually, vendors, that will provide a solution.

Alainia ConradTalent Management Software Features and Requirements Checklist

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