Recruitment Software Buyer's Guide
The Best Recruiting Software is All About Finding the Best Talent
By Mariah Hansen, Market Research Associate
The days of combing the classified ads are long gone. Job seekers no longer take to the newspaper with a pen and highlighter to look for a posting that might be of interest. Now, applicants take to the internet and quickly search for relevant job postings. Businesses are jumping on the search engine bandwagon — and they’re using top recruiting software to do it.
Recruitment software helps to streamline the process of posting jobs, sifting through applications, interviewing and finally offering the position. The recruiting process can be incredibly time-consuming, especially once the position is posted online and the applications begin to come in waves.
Once you’ve adopted the right system for your business, you’ll be able to fill open positions within your business with ease. Unfortunately, finding the right system can be challenging. There are mountains of recruiting products to sift through in order to find the right one and deciding which peak to climb first can feel overwhelming. This guide will show you the route to the summit, and eliminate some of the stress of software shopping.
- Recruiting streamlines the hiring process from start to finish — and everything in between.
- A product helps you to find better candidates to fill your open positions.
- Conducting a thorough comparison will help you determine which recruitment software is right for your business, and we have a guide that can help you conduct that comparison.
- Knowing what you need from a system will guide the types of questions you should ask companies about their software.
What This Guide Covers
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People are an organization’s most important resource and have the most direct impact on a company’s bottom line. This fact promotes the importance of human resource management (HRM) in all businesses and justifies directing the necessary resources to this vital business area.
No one likes running a business short staffed. Unfortunately, the process of filling those open positions with qualified candidates can easily become a full-time job. Some companies choose to outsource that job to an external recruiter, or even designate recruitment to someone in-house without realizing that there’s another option — recruiting software.
Some of the more prominent benefits of implementing recruitment software are those that automate recruiting tasks that typically hinder the effectiveness of the recruitment process. Tasks like selecting candidates and managing job offers can be automated, helping to make your life easier. Introducing e-recruitment strategies will save you time and effort, but more importantly, will give you the same technical advantages that all businesses can benefit from.
Recruitment encompasses sourcing and screening candidates, scheduling interviews, analyzing candidate competencies and finally selecting the right hire. Today, recruitment is tightly integrated with onboarding — the process by which new hires are welcomed and integrated into the organization through a series of administrative, learning and development techniques. All in all, it’s a lot more work than it appears.
Corporate job postings average 250 resume submissions. That’s a lot of reading just to find candidates that have the skills you’re looking for. Fortunately, that’s a job that you can leave to the system. Recruiting software is able to pre-screen and analyze candidates so you only have to worry about the ones that have the skills and experience you’re looking for.
The recruitment processes, like so many functions in business today, benefit greatly from specialized technology designed to automate aspects of the process. Dealing with a large number of personnel records and transactional data are examples of tasks that can be easily automated and provide exponential benefits.
Having software to complete these tedious tasks will not only increase your efficiency and productivity but will also benefit the applicants who respond to your job posting. The interview process is the first interaction prospective employees will have with your business. Recruiting products are able to quickly sift through applications and find you the best candidates so you can reach out to them quickly. That kind of efficiency reflects well on your business — and gives you a better chance of offering the right applicant the job before they get another offer.
Recruitment software streamlines the whole process and can even make it better. Some systems are able to help you step up your job posting game by writing more engaging postings — which will bring in more skilled applicants. The system will also work for you after office hours end. This means when you come back into the office Monday morning, you’ll start your morning with the fresh candidates your software sifted through while you relaxed over the weekend.
Expert recommendations and analysis for the top recruitment software
The overall goal you aim to accomplish by implementing any of the best recruitment software will likely be to hire new employees so your organization runs smoothly. However, just like reaching the peak of Mt. Everest, you’ll need both an overview of what you where your final destination is as well as the mile marks you need to hit to make sure you reach the summit.
Maximize Reach of Job Postings
Finding good applicants is like searching for a needle in a haystack. Nearly three-quarters of employers are struggling to find applicants with relevant skills. By casting a wider net, you’ll catch more fish, meaning you’ll be more likely to find a candidate with the skills you’re looking for.
Recruitment software can help you manage your job postings, and be sure that they’re posted in places that applicants will be looking. With finding qualified candidates being such a challenge, having software to help you clear the hurdles can be invaluable.
Prioritize Candidates With Desired Skills
Nothing is worse than applying for a job and then waiting a month to get called for an interview. In fact, 69 percent of applicants say that employer response time is the number one part of the hiring process that needs improvement. For the applicants with the skills you’re looking for, waiting too long to respond could mean you lose them to another offer before you even get a chance to speak with them.
You’ll want a solution that can take care of the time-consuming tasks like reading applications so that you can quickly see who the best applicants are. This means you’ll be responding faster which will make you far more appealing to prospective employees.
Streamline Recruiting Process
On average, it takes 27 days to hire a new employee. That’s a long time to focus on finding someone to fill that open position. Wouldn’t it be nice if you could automate some of the tasks involved in that process to make your life a bit easier?
You’ll want a system that can help you to streamline the hiring process from start to finish by eliminating some of the menial tasks involved with recruiting. While there will still be tasks that cannot be completely automated, automating the jobs you can make the process much smoother.
Expert recommendations and analysis on the top recruiting software
Most solutions will have similar capabilities to help you accomplish your objectives. Despite the similarity in capabilities, not all systems are created equal. While some systems will demonstrate strengths among some features, they’ll have weaknesses in others — and that will vary from solution to solution. You’ll want to have a thorough understanding of what the possibilities are when implementing a recruiting product so that you know which features are a priority when you begin your search.
|Recruitment Process management||
Climbing the recruitment mountain is arduous. You’ll need supplies, a good map of the trail and the proper time allotted for your ascent. A recruitment process management feature will guide you every step of the way.
Some of the specific features that will help you along the way include helping you request approval for adding a new position and building the job description. There are also features to assist when it comes time to offer an applicant the job and send email notifications to the relevant individuals as needed.
This feature will provide you with help and guidance every step of the way — acting as your guide to the summit.
If no one knows that you have an open position, then you won’t get any applicants looking to fill the spot. Clearly, posting the position is a vital step in the recruitment process. Job posting capabilities can help you craft your posting.
This feature helps you post to multiple job sites with ease. This will allow you to maximize your ability to find qualified candidates, who may be searching for jobs at various online destinations. With more applicants to choose from you’ll have better odds of finding the perfect candidate for the job.
|Applicant Tracking System (ATS)||
More applicants increase your chances of finding a highly qualified candidate to fill your position. The downside of many applications is sifting through all of them to find that skilled candidate. An applicant tracking system can help sift through all of those applications for you.Tracking allows you to preset your specific qualifications, and the system will automatically disqualify candidates that don’t check your boxes. Then you’ll only have to worry about legitimate candidates with the skills you need.
Once you’ve added a new member to your team, you’ll need to bring them up to speed. Candidate and employee management features can help with the onboarding process, as well as ensuring that you have all of the proper documents needed to get your new teammate in the door.
All of the paperwork tasks of hiring take away from the time you need to set your new teammate up for success. The more of these tasks that software can help with — like checking references — the more face time you will have with your newly hired employee. That will leave you with plenty of time to focus on the more important and time-consuming tasks of growing your team like training and answering their questions.
Expert recommendations and analysis on the best recruitment software
Resumes give an overview of each applicant who’s interested in your open position — and if a lot of people are interested in your position, then you’ll have a lot of resumes to sift through. A resume management feature will store all of that information neatly in one place.
Most software allows applicants to log into the system to upload their resume as part of their application — giving you easy access to it. This also allows applicants to see what the status of their application is, so they never have to wonder how far along in the process they are.
|Career Portal Development||
Many systems allow you to create your own in-house career portal. This will allow users to log in and see what positions are available, making it easy for your current employees to apply for open positions within the company if they’re ready for a lateral move or even a promotion. It will also allow new candidates to search within the organization for specific openings if they’re interested in working for your company specifically.
|Reporting & Analytics||
Analytic data is beginning to play an increasingly more important role in business as companies work to improve their processes. Most systems can help you to gather data and develop reports that will show you what works well and what doesn’t when it comes to your recruiting processes.
When the time comes to reform your recruiting practices, you’ll have data to show what specific practices aren’t working. Not only will this information help show you which procedures you need to keep in place but it will also help you evaluate your recruiting team members and in what areas they really shine.
Expert recommendations and analysis on the best recruiting software
Recruiting Software Comparisons
The hunt for the best recruitment software can be arduous. There’s a multitude of products to sift through in order to find the right products. You’re going to need to tackle the challenge head-on, and the best way to do that is to conduct a comparison. When it comes to software selection some principles never change: you need a software that best fits your company’s unique circumstances, needs and values. Once you’ve determined what those needs are, then you can begin assessing which software will be able to do the job you’re asking it to.
The selection of recruitment software, like any sound software selection process, must begin with a close examination of your company’s unique recruiting needs. A fluid process that incorporates input from all end users and stakeholders regarding which functionality is helpful to drive this process to a successful end is best. Even if you know what features you’re looking for, conducting an analysis to compare recruitment software can still feel like being lost alone in the wilderness. But not to fear, we would never feed you to the wolves. Our in-depth recruiting software comparison report will not only give you the data but also break it down so you know exactly what it all means.
Questions to Ask Yourself
What's your timeframe for implementing a recruiting solution?
You’ll want to be sure that there are no surprises when it comes time to implement your new software. Whether you need to utilize your software quickly or have some wiggle room before you’ll need to implement the solution fully, you’ll want to have a solid plan for when your new system will be fully up and running.
This will also mean taking into account the time it will take to integrate your new solution with existing systems. You’ll also want to be able to plan time for your HR managers to learn how to use the new system. All of these factors will affect your implementation plan, and as such, you’ll want to have a good idea of when you’ll be able to use your new system to its fullest ability.
Does your business primarily function with permanent staff? Or does it rely primarily on temporary workers?
In both cases, you will need to find quality hires — personnel with the right skills, knowledge, and abilities are essential to create and maintain your company’s reputation for quality in both products and service.
Finding recruitment software companies that align all those functions important to you and your business strategy is, at this stage, your most important task. Look for technology that you find adaptable and easy to implement and work with. But ensure that your recruitment vision is achievable and reinforced by the software.
If you consider that this recruiting platform will form the basis for your recruitment strategy, a little more time and effort will be rewarded at the end of the process.
What kind of deployment do you need?
Your priorities and preferences will determine what type of system you want. A cloud-based system will offer greater security while an on-premise solution may give you greater control over its implementation. You may also need the option of mobile deployment if you often find yourself away from your computer.
Expert recommendations and analysis on the top Recruiting Software
Questions to Ask Companies
Is the company planning for the future in terms of features and functionalities?
You’ll want to be sure that the vendor has a game plan for what’s coming in the future. As technology advances, you’ll want to be sure that your software can keep up. Look for a company who is aware of that need and actively supports software updates so that your solution will stand the test of time.
What integration options does the company support?
In the modern age, many tasks can be done by software. The more software you use, the more you’ll want to be able to integrate your systems. This will allow you to gather greater amounts of data for analysis. It will also allow you to make sure you're maximizing the benefits of your software systems by ensuring they’re doing as much of the heavy lifting as they can.
Does the company offer a trial run of the software?
If you’ve never used a recruiting platform, you’ll want to know what you’re getting yourself into. Many companies will offer a live demo or even a free trial for you to use the software. Seeing the software in action will give you a better understanding of if the software will meet your business needs.
Paylocity is an all-in-one HR platform that enables organizations of every size to execute benefits administration, payroll, talent management, time and labor management, and other core processes. The cloud-based software includes multiple customization and configuration options, allowing organizations to scale according to their needs. It contains robust security measures such as encryption, real-time backups and numerous data centers.The solution has mobile apps for iOS and Android devices, giving users flexible access to information. Users can update contact information, receive notifications, view timesheets, follow company updates and perform other actions. Several welcome screens introduce new users to the app’s main features.
Paycor is a full-service HR system designed to meet the needs of small and medium-sized businesses. Paycor provides solutions that assist with a variety of core HR tasks, including hiring, learning and development, time tracking, and payroll.The cloud-based system is suitable for businesses across all industries. However, solutions can be customized to benefit a variety of specific industries including restaurant and healthcare industries. Ximble features are now integrated after its acquisition in 2019.
Jobvite is a SaaS product designed to assist with finding and tracking talent. Jobvite provides assistance to recruiters, hiring teams and hiring managers for every step of the onboarding process. The platform offers solutions for businesses of all sizes and provides an excellent candidate experience. This system allows users to build branded career sites, schedule interviews and help build candidate pools. It also guides candidates from each step to the next.
Streak is built into Gmail, allowing users to manage common sales tasks directly from their inbox. It facilitates pipeline management so users can track leads, follow up, collaborate and close deals. Three different pricing tiers make it useful for both individuals who need basic functions and companies that require more advanced capabilities. In addition to managing a pipeline, users can also leverage it to manage projects, foster business relationships, run fundraisers, provide customer support and execute other projects that require tracking details.
NEOGOV delivers comprehensive human resource capabilities for the public sector and education organizations. The SaaS-based suite includes core HR, applicant tracking, onboarding, performance management, learning management, payroll, time and attendance, and e-forms. It’s suitable for small, medium and large businesses.
ICIMS is a cloud-based suite designed to help medium to large businesses attract and hire talented candidates for open positions within their organization. Assisting with every step, from screening applicants to onboarding new employees, it’s able to streamline the process from start to finish. A variety of products cover recruitment, candidate relationship management and applicant tracking.A user-friendly interface enhances users’ ability to expand their team with the best talent and makes it easy for candidates to find and apply for open positions. Users can take advantage of integrations to connect with other products and training materials to meet additional HR needs.
Bullhorn offers a variety of applicant tracking tools that address the recruiting needs of businesses of all sizes, and can scale with business growth. The solution helps to drive sales and streamline the recruitment process from start to finish.Bullhorn helps to manage workflows, allowing recruiters to move seamlessly from one stage of the recruiting process to the next. The customizable layout of the platform features a drag-and-drop interface that makes it easy for users to update their preferences.
Founded in 1996 as Recruitsoft, Taleo adopted its current name five years after its inception. Oracle acquired the hiring solution in 2012 and now offers two versions of the system. One instance is designed to meet the needs of small and medium-sized businesses, while the other is designed specifically for large businesses.Sometimes referred to as the Oracle Talent Acquisition Cloud, Taleo can assist with a variety of tasks specific to finding and hiring new employees as well as helping with employee performance management. This product provides tools to assist with every step of the employee lifecycle, from interviewing potential applicants to developing succession plans.
SmartRecruiters is a full talent acquisition system designed to help businesses of all sizes attract, hire and retain talent. The collaborative system offers a variety of features and integrations to assist with all aspects of hiring. The web-based system enables users to market open positions, attracting the top candidates. The user-friendly system aids managers with a variety of hiring tasks by guiding candidates through the application and hiring processes.
We’re not fans of jargon but we make an exception for the ATS (Applicant Tracking System), mainly because we are one - and we're optimized for desktop and mobile. Workable takes the data entry out of hiring, automatically collecting resumes, cover letters, notes and feedback in one place, accessible anywhere.
JobDiva is a web-based software that provides tools to assist with hiring practices. It combines with CRM functionality and synchronizes with major job boards. The award-winning product also offers a mobile app, allowing users to manage staffing needs from any internet connected device. Offered as a SaaS, it can help to streamline and automate a variety of core hiring tasks. This product is designed to assist businesses in maximizing customer satisfaction and grow client bases by providing business intelligence reports.
Founded in 2009, JazzHR provides an applicant tracking system, recruiting and hiring software accessible to small and mid-sized businesses. Sourcing tools enable users to post jobs, mirror any internal approval processes and syndicate jobs to numerous free and paid job boards from one spot. Users can list jobs on a hosted careers page, add jobs to the company’s careers site or build a custom careers page. Features include sourcing and applicant tracking. Users can also manage the entire interview process within the platform, create and send out offers and onboarding paperwork, and set up customizable reporting. Also has tools for social recruiting and employee referrals which includes sharing jobs, requesting referrals and tracking applicant sources.
CareerPlug is a user-friendly system that automates the hiring process. It’s designed to make hiring simple for everyone involved and provides access to hiring best practices. It handles the entire hiring process, from job posting creation to background checks.
Zoho Recruit is a cloud-based product that offers hiring solutions for businesses of all sizes. Users can choose from three different versions of the system based on the size and type of business. Solutions are available for temp agencies, staffing agencies and corporations of all sizes. The system enables users to streamline the hiring process with features that assist with job posting, filtering applications and tailored templates. Integrations with other Zoho products provide users with a full suite of HR solutions.
We built our unmatched software for the SMB market, targeting users in roles ranging from business owners and executive leaders to HR managers and all others who handle payroll and HR management. We serve all industries, but with software that has the comprehensive capabilities to accommodate industry-specific business needs, we specialize in home health, skilled nursing, real estate, professional and financial services, restaurants, and skilled labor, to name a few.
Big Biller by Top Echelon helps recruiters find and manage candidates through a single solution that has both ATS and CRM support. It helps recruiters quickly access their databases and find the information they need to manage the hiring process.
Fingercheck is a cloud-based human resources system. The system provides tools that help to streamline hiring, time tracking and payroll tasks along with various other HR management tasks. Provides benefits to users at all levels, allowing both employees and employers to streamline workflows. Users can easily automate their processes.
Cornerstone Growth Edition simplifies performance reviews and eLearning with a mobile-friendly, easily-configurable interface that can be up and running in just a few hours. With Cornerstone Growth Edition, performance reviews are simple and intuitive. Our solution not only automates employee performance reviews, it gives managers practical tips and guidance to develop their employees and make smarter business decisions.
Recruiterbox is recruitment software that simplifies and optimizes your hiring process. Post job openings, manage candidates, collaborate with colleagues and use data to help you make an informed decision – all in one place.
Recruitee is a collaborative recruitment tool that helps teams organize their entire hiring process - and to grow faster. From creating careers sites, posting jobs, sourcing and managing candidates, to applicant tracking and candidate relationship management - all is managed from one easy-to-use dashboard. Helps companies eliminate the hassle of hiring and focus on what`s important- finding the right people for their team. Has become an industry standard for fast-growing SMEs and Recruitment Agencies all around the world.
To deal with the challenges in today’s healthcare environment, you need to build a workforce that’s focused on providing the best possible care — a Patient-Centered Workforce. Highly-engaged, motivated people who always strive for excellence individually and within teams. Our Quality Talent SuiteSM is made up of software, service, content, and analytics that will help you build, engage, and retain a Patient-Centered Workforce.
The SumTotal elixHR™ Platform is the first virtual single source of truth for all of your HR data, and it stands for "extending and linking HR information and processes". Get one global view of your workforce, advanced analytics and modeling, mobile capabilities and the ability to extend HR information into the other business applications your people already use — without the need for HRMS consolidation or full scale integration.
myStaffingPro is truly a more powerful human resource. Qualify candidates, track feedback and results, and onboard new employees. This is the complete applicant tracking software for HR – for startups and corporations, from recruiting to onboarding.
SmartLinx provides a complete end-to-end Workforce HR suite of solutions that streamline operations, increase efficiency, eliminate unnecessary labor expense, and reduce compliance risk. Thousands of workplaces rely on SmartLinx to manage, monitor and optimize their people resources and costs. Founded in 2000, SmartLinx serves clients with a solution suite that includes applicant tracking, staff schedule optimization, time and attendance, human resources, payroll, employee self-service, business analytics, licensing and training management, ACA compliance management, mobility, and time clocks, offered with direct access for management and their teams.
Newton is the brainchild of recruiting professionals who launched the product after having run hundreds of high-performance recruiting programs across the US. Easy-to-use, easy-to-implement, and affordable for any size of company regardless of how fast they were growing. Offers features such as fully branded careers pages, email templates, online applications, offer approvals and letters, recruiting analytics, employee referrals, and background checks. Users can also confirm, schedule or reschedule interview by checking the availability of the team and the candidate.
Greenhouse makes it easy to assign roles to your team members, so you can give them tasks and see data on how they’re doing. For each job, you can assign one or more people to the roles of Hiring Manager, Recruiter, Coordinator, or Sourcer. With so many different tasks spread across multiple jobs, offices, and departments, smooth collaboration is essential in running an effective recruiting process. Lucky for you, Greenhouse is designed to be used by your entire team, and makes it easy to communicate with everyone while getting things done.
Cornerstone LMS is a SaaS suite of tools that enables organizations to implement learning initiatives. Features for executing internal training include gamification, reporting, compliance training and integrations. The solution also provides capabilities that allow organizations to offer course content to external stakeholders. The system is suitable for SMBs, mid-market companies and enterprises.
Hirebridge Recruiter for Small Business is more affordable than you think. Utilizing the same platform that our enterprise customers enjoy, Hirebridge Recruiter for Small Business is an affordable way to put enterprise-class hiring management solutions on your recruiters' and hiring managers' desktops.
Designed to meet the needs of small and medium-sized businesses, APS Online is a cloud-based workforce management product. It provides features to help users automate and streamline a variety of core HR tasks including processing payroll, tracking time and attendance, hiring the best talent, managing employee benefits, and creating analytic reports based on user data. Users can access their account from any internet-connected device to conveniently complete tasks. Built with scalability in mind, it is able to grow with businesses. Additionally, each organization has access to a dedicated support team and account lead that can assist with tech support and field general assistance inquiries.
PCRecruiter helps managers find qualified candidates for open positions and track them through each step of the hiring process. From posting positions on job boards to onboarding, it helps to streamline the entire process. With features designed to facilitate hiring, permanent placement and staffing agencies, it helps recruiters at all levels find the best candidates for any open position. With a well-rounded base of features, managers can add additional features or integrating with third-party products.
BirdDogHR is a talent management suite that provides employee performance management for thousands of companies nationwide. It helps companies attract and hire top talent, align employee goals with company goals, create succession plans and ensure compliance with government regulations. It assists with managing employees throughout every stage of their employment. It can be deployed through the cloud and is mobile-friendly, so you can access it anywhere, anytime. It's intended for small- to medium-sized businesses.
HiringThing is online software that helps small and medium size businesses hire. Ideally suited for organizations with 100 employees or less. Posting jobs online, accepting resumes and sorting through applicants is easy to manage, saving you time and money. It takes just a few minutes to set up, and you'll be on your way to finding your next great hire. Our great online partnerships and social media integration allow you to post and advertise your job listings across the internet.
Based in Canada, Mindscope helps agencies source the best talent across the globe. From posting open positions to evaluating candidates, the system helps with every step of the hiring process. Regular updates ensure users are always using current technology to optimize their hiring processes. Users can leverage the multitude of capabilities it provides to streamline the hiring process and find the most qualified candidates for any open position.
Pricing & Cost Guide
See the Price/User for the top recruiting software… plus the most important considerations and questions to ask when shopping.
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