Recruitment Software Buyer's Guide
The Best Recruiting Software is All About Finding the Best Talent
By Mariah Hansen, Market Research Associate
The days of combing the classified ads are long gone. Job seekers no longer take to the newspaper with a pen and highlighter to look for a posting that might be of interest. Now, applicants take to the internet and quickly search for relevant job postings. Businesses are jumping on the search engine bandwagon — and they’re using top recruiting software to do it.
Recruitment software helps to streamline the process of posting jobs, sifting through applications, interviewing and finally offering the position. The recruiting process can be incredibly time-consuming, especially once the position is posted online and the applications begin to come in waves.
Once you’ve adopted the right system for your business, you’ll be able to fill open positions within your business with ease. Unfortunately, finding the right system can be challenging. There are mountains of recruiting products to sift through in order to find the right one and deciding which peak to climb first can feel overwhelming. This guide will show you the route to the summit, and eliminate some of the stress of software shopping.
- Recruiting streamlines the hiring process from start to finish — and everything in between.
- A product helps you to find better candidates to fill your open positions.
- Conducting a thorough comparison will help you determine which recruitment software is right for your business, and we have a guide that can help you conduct that comparison.
- Knowing what you need from a system will guide the types of questions you should ask companies about their software.
What This Guide Covers
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People are an organization’s most important resource and have the most direct impact on a company’s bottom line. This fact promotes the importance of human resource management (HRM) in all businesses and justifies directing the necessary resources to this vital business area.
No one likes running a business short staffed. Unfortunately, the process of filling those open positions with qualified candidates can easily become a full-time job. Some companies choose to outsource that job to an external recruiter, or even designate recruitment to someone in-house without realizing that there’s another option — recruiting software.
Some of the more prominent benefits of implementing recruitment software are those that automate recruiting tasks that typically hinder the effectiveness of the recruitment process. Tasks like selecting candidates and managing job offers can be automated, helping to make your life easier. Introducing e-recruitment strategies will save you time and effort, but more importantly, will give you the same technical advantages that all businesses can benefit from.
Recruitment encompasses sourcing and screening candidates, scheduling interviews, analyzing candidate competencies and finally selecting the right hire. Today, recruitment is tightly integrated with onboarding — the process by which new hires are welcomed and integrated into the organization through a series of administrative, learning and development techniques. All in all, it’s a lot more work than it appears.
Corporate job postings average 250 resume submissions. That’s a lot of reading just to find candidates that have the skills you’re looking for. Fortunately, that’s a job that you can leave to the system. Recruiting software is able to pre-screen and analyze candidates so you only have to worry about the ones that have the skills and experience you’re looking for.
The recruitment processes, like so many functions in business today, benefit greatly from specialized technology designed to automate aspects of the process. Dealing with a large number of personnel records and transactional data are examples of tasks that can be easily automated and provide exponential benefits.
Having software to complete these tedious tasks will not only increase your efficiency and productivity but will also benefit the applicants who respond to your job posting. The interview process is the first interaction prospective employees will have with your business. Recruiting products are able to quickly sift through applications and find you the best candidates so you can reach out to them quickly. That kind of efficiency reflects well on your business — and gives you a better chance of offering the right applicant the job before they get another offer.
Recruitment software streamlines the whole process and can even make it better. Some systems are able to help you step up your job posting game by writing more engaging postings — which will bring in more skilled applicants. The system will also work for you after office hours end. This means when you come back into the office Monday morning, you’ll start your morning with the fresh candidates your software sifted through while you relaxed over the weekend.
Expert recommendations and analysis for the top recruitment software
The overall goal you aim to accomplish by implementing any of the best recruitment software will likely be to hire new employees so your organization runs smoothly. However, just like reaching the peak of Mt. Everest, you’ll need both an overview of what you where your final destination is as well as the mile marks you need to hit to make sure you reach the summit.
Maximize Reach of Job Postings
Finding good applicants is like searching for a needle in a haystack. Nearly three-quarters of employers are struggling to find applicants with relevant skills. By casting a wider net, you’ll catch more fish, meaning you’ll be more likely to find a candidate with the skills you’re looking for.
Recruitment software can help you manage your job postings, and be sure that they’re posted in places that applicants will be looking. With finding qualified candidates being such a challenge, having software to help you clear the hurdles can be invaluable.
Prioritize Candidates With Desired Skills
Nothing is worse than applying for a job and then waiting a month to get called for an interview. In fact, 69 percent of applicants say that employer response time is the number one part of the hiring process that needs improvement. For the applicants with the skills you’re looking for, waiting too long to respond could mean you lose them to another offer before you even get a chance to speak with them.
You’ll want a solution that can take care of the time-consuming tasks like reading applications so that you can quickly see who the best applicants are. This means you’ll be responding faster which will make you far more appealing to prospective employees.
Streamline Recruiting Process
On average, it takes 27 days to hire a new employee. That’s a long time to focus on finding someone to fill that open position. Wouldn’t it be nice if you could automate some of the tasks involved in that process to make your life a bit easier?
You’ll want a system that can help you to streamline the hiring process from start to finish by eliminating some of the menial tasks involved with recruiting. While there will still be tasks that cannot be completely automated, automating the jobs you can make the process much smoother.
Expert recommendations and analysis on the top recruiting software
Most solutions will have similar capabilities to help you accomplish your objectives. Despite the similarity in capabilities, not all systems are created equal. While some systems will demonstrate strengths among some features, they’ll have weaknesses in others — and that will vary from solution to solution. You’ll want to have a thorough understanding of what the possibilities are when implementing a recruiting product so that you know which features are a priority when you begin your search.
|Recruitment Process management||
Climbing the recruitment mountain is arduous. You’ll need supplies, a good map of the trail and the proper time allotted for your ascent. A recruitment process management feature will guide you every step of the way.
Some of the specific features that will help you along the way include helping you request approval for adding a new position and building the job description. There are also features to assist when it comes time to offer an applicant the job and send email notifications to the relevant individuals as needed.
This feature will provide you with help and guidance every step of the way — acting as your guide to the summit.
If no one knows that you have an open position, then you won’t get any applicants looking to fill the spot. Clearly, posting the position is a vital step in the recruitment process. Job posting capabilities can help you craft your posting.
This feature helps you post to multiple job sites with ease. This will allow you to maximize your ability to find qualified candidates, who may be searching for jobs at various online destinations. With more applicants to choose from you’ll have better odds of finding the perfect candidate for the job.
|Applicant Tracking System (ATS)||
More applicants increase your chances of finding a highly qualified candidate to fill your position. The downside of many applications is sifting through all of them to find that skilled candidate. An applicant tracking system can help sift through all of those applications for you.Tracking allows you to preset your specific qualifications, and the system will automatically disqualify candidates that don’t check your boxes. Then you’ll only have to worry about legitimate candidates with the skills you need.
Once you’ve added a new member to your team, you’ll need to bring them up to speed. Candidate and employee management features can help with the onboarding process, as well as ensuring that you have all of the proper documents needed to get your new teammate in the door.
All of the paperwork tasks of hiring take away from the time you need to set your new teammate up for success. The more of these tasks that software can help with — like checking references — the more face time you will have with your newly hired employee. That will leave you with plenty of time to focus on the more important and time-consuming tasks of growing your team like training and answering their questions.
Expert recommendations and analysis on the best recruitment software
Resumes give an overview of each applicant who’s interested in your open position — and if a lot of people are interested in your position, then you’ll have a lot of resumes to sift through. A resume management feature will store all of that information neatly in one place.
Most software allows applicants to log into the system to upload their resume as part of their application — giving you easy access to it. This also allows applicants to see what the status of their application is, so they never have to wonder how far along in the process they are.
|Career Portal Development||
Many systems allow you to create your own in-house career portal. This will allow users to log in and see what positions are available, making it easy for your current employees to apply for open positions within the company if they’re ready for a lateral move or even a promotion. It will also allow new candidates to search within the organization for specific openings if they’re interested in working for your company specifically.
|Reporting & Analytics||
Analytic data is beginning to play an increasingly more important role in business as companies work to improve their processes. Most systems can help you to gather data and develop reports that will show you what works well and what doesn’t when it comes to your recruiting processes.
When the time comes to reform your recruiting practices, you’ll have data to show what specific practices aren’t working. Not only will this information help show you which procedures you need to keep in place but it will also help you evaluate your recruiting team members and in what areas they really shine.
Expert recommendations and analysis on the best recruiting software
Recruiting Software Comparisons
The hunt for the best recruitment software can be arduous. There’s a multitude of products to sift through in order to find the right products. You’re going to need to tackle the challenge head-on, and the best way to do that is to conduct a comparison. When it comes to software selection some principles never change: you need a software that best fits your company’s unique circumstances, needs and values. Once you’ve determined what those needs are, then you can begin assessing which software will be able to do the job you’re asking it to.
The selection of recruitment software, like any sound software selection process, must begin with a close examination of your company’s unique recruiting needs. A fluid process that incorporates input from all end users and stakeholders regarding which functionality is helpful to drive this process to a successful end is best. Even if you know what features you’re looking for, conducting an analysis to compare recruitment software can still feel like being lost alone in the wilderness. But not to fear, we would never feed you to the wolves. Our in-depth recruiting software comparison report will not only give you the data but also break it down so you know exactly what it all means.
Questions to Ask Yourself
What's your timeframe for implementing a recruiting solution?
You’ll want to be sure that there are no surprises when it comes time to implement your new software. Whether you need to utilize your software quickly or have some wiggle room before you’ll need to implement the solution fully, you’ll want to have a solid plan for when your new system will be fully up and running.
This will also mean taking into account the time it will take to integrate your new solution with existing systems. You’ll also want to be able to plan time for your HR managers to learn how to use the new system. All of these factors will affect your implementation plan, and as such, you’ll want to have a good idea of when you’ll be able to use your new system to its fullest ability.
Does your business primarily function with permanent staff? Or does it rely primarily on temporary workers?
In both cases, you will need to find quality hires — personnel with the right skills, knowledge, and abilities are essential to create and maintain your company’s reputation for quality in both products and service.
Finding recruitment software companies that align all those functions important to you and your business strategy is, at this stage, your most important task. Look for technology that you find adaptable and easy to implement and work with. But ensure that your recruitment vision is achievable and reinforced by the software.
If you consider that this recruiting platform will form the basis for your recruitment strategy, a little more time and effort will be rewarded at the end of the process.
What kind of deployment do you need?
Your priorities and preferences will determine what type of system you want. A cloud-based system will offer greater security while an on-premise solution may give you greater control over its implementation. You may also need the option of mobile deployment if you often find yourself away from your computer.
Expert recommendations and analysis on the top Recruiting Software
Questions to Ask Companies
Is the company planning for the future in terms of features and functionalities?
You’ll want to be sure that the vendor has a game plan for what’s coming in the future. As technology advances, you’ll want to be sure that your software can keep up. Look for a company who is aware of that need and actively supports software updates so that your solution will stand the test of time.
What integration options does the company support?
In the modern age, many tasks can be done by software. The more software you use, the more you’ll want to be able to integrate your systems. This will allow you to gather greater amounts of data for analysis. It will also allow you to make sure you're maximizing the benefits of your software systems by ensuring they’re doing as much of the heavy lifting as they can.
Does the company offer a trial run of the software?
If you’ve never used a recruiting platform, you’ll want to know what you’re getting yourself into. Many companies will offer a live demo or even a free trial for you to use the software. Seeing the software in action will give you a better understanding of if the software will meet your business needs.
Paylocity is an all-in-one cloud payroll solution that enables organizations of every size to execute administrative tasks such as talent acquisition, time and labor management, and other core processes. Its functionality includes multiple configuration options that allow companies to customize according to their needs.It contains robust security measures such as encryption, real-time backups and secure data centers. It also has a user-friendly mobile app that is compatible with both iOS and Android devices.
Jobvite is a SaaS product designed to assist with finding and tracking talent. Jobvite provides assistance to recruiters, hiring teams and hiring managers for every step of the onboarding process. The platform offers solutions for businesses of all sizes and provides an excellent candidate experience. This system allows users to build branded career sites, schedule interviews and help build candidate pools. It also guides candidates from each step to the next.
SmartRecruiters is a full talent acquisition system designed to help businesses of all sizes attract, hire and retain talent. The collaborative system offers a variety of features and integrations to assist with all aspects of hiring. The web-based system enables users to market open positions, attracting the top candidates. The user-friendly system aids managers with a variety of hiring tasks by guiding candidates through the application and hiring processes.
Zoho Recruit is a cloud-based product that offers hiring solutions for businesses of all sizes. Users can choose from three different versions of the system based on the size and type of business. Solutions are available for temp agencies, staffing agencies and corporations of all sizes. The system enables users to streamline the hiring process with features that assist with job posting, filtering applications and tailored templates. Integrations with other Zoho products provide users with a full suite of HR solutions.
ICIMS is a cloud-based, three-product suite that can be used together or separately and can integrate with your current HR or applicant tracking process. It’s designed to help medium to large businesses attract and hire talented candidates for open positions within their organization. Assisting with every step, from screening applicants to onboarding new employees, it’s able to streamline the process from start to finish. A user-friendly interface enhances users’ ability to expand their team with the best talent and makes it easy for candidates to find and apply for open positions.
JazzHR is a SaaS service provider that helps companies find and recruit great employees. Recruitment managers can do away with spreadsheets and emails, replacing it with an intuitive ATS that automates, centralizes and streamlines the recruitment process. It provides a single platform for companies to mirror any internal approval processes, post and syndicate jobs to paid and unpaid job boards, add job listings to a hosted company career page, create and share employment offers, request referrals, complete onboarding paperwork, customize reporting and track applicant sources. Features include candidate sourcing, candidate experience, interviews and assessments, applicant tracking, employer branding, collaborative hiring, offers and e-signatures, compliance, and reporting.
Paycor Recruiting, formerly known as Newton Software, is a recruiting and applicant tracking system built by hiring experts for hiring teams. It’s modules help make the hiring process easy and simple for applicants and hiring managers alike. Users can keep track of interview schedules, hiring records, open positions and who is where in the hiring process through an easy-to-use interface. It also helps keep users compliant with multiple regulations and provides robust reporting for actionable insights and accessible information. It helps users increase the efficiency of their hiring processes, boosts reporting accuracy and provides an intuitive user experience.
JobAdder is a comprehensive, easy to use, web based recruitment platform built 100% in the cloud. JobAdder is designed exclusively for recruiters and is used by over 10,000 recruiters, every day, in more than 20 countries. JobAdder is perfect for small to medium recruitment agencies, as well as in-house HR and recruitment teams.
Founded in 1996 as Recruitsoft, Taleo adopted its current name five years after its inception. Oracle acquired the hiring solution in 2012 and now offers two versions of the system. One instance is designed to meet the needs of small and medium-sized businesses, while the other is designed specifically for large businesses.Sometimes referred to as the Oracle Talent Acquisition Cloud, Taleo can assist with a variety of tasks specific to finding and hiring new employees as well as helping with employee performance management. This product provides tools to assist with every step of the employee lifecycle, from interviewing potential applicants to developing succession plans.
PCRecruiter helps managers find qualified candidates for open positions and track them through each step of the hiring process. From posting positions on job boards to onboarding, it helps to streamline the entire process. With features designed to facilitate hiring, permanent placement and staffing agencies, it helps recruiters at all levels find the best candidates for any open position. With a well-rounded base of features, managers can add additional features or integrating with third-party products.
Workable is a recruiting solution that provides service to over 20,000 companies. Founded in Greece during a period of financial disarray, it has a database of over 70 million candidates and has facilitated over 1.2 million hires. Users have access to interview kits, one-click job posting, a referral rewards program and other automated hiring assistance.
Bullhorn offers a variety of applicant tracking tools that address the recruiting needs of businesses of all sizes, and can scale with business growth. The solution helps to drive sales and streamline the recruitment process from start to finish.Bullhorn helps to manage workflows, allowing recruiters to move seamlessly from one stage of the recruiting process to the next. The customizable layout of the platform features a drag-and-drop interface that makes it easy for users to update their preferences.
Recruiterbox is a cloud-based software designed to streamline the hiring process and attract the best applicants. It manages resumes, has integration capabilities, creates candidate profiles, provides the opportunity for collaboration and more. It’s scalable and customizable.
Saba Talent Acquisition is a best-of-breed solution that enables organizations to recruit, engage, and onboard top talent. We work with over 1500 companies globally and our goal is simple, help all of our clients recruit the people they need to be successful. How do we do this? By giving them the tools to craft recruitment process that are tailored to their unique requirements and enable clients to build user experiences that are beautiful, simple and engaging wherever they are on their Talent Acquisition journey.We have also engaged the world’s leading vendors across the Talent Acquisition life-cycle to give you access to cutting-edge 3rd party tools and solutions. More than a solution provider though, Saba is committed to being your Talent Acquisition partner through best-in-class technical solutions…with our dedicated team of experts joining you on your Talent Acquisition journey.
JobDiva is a cloud-based Platform-as-a-service (PaaS) for staffing enterprises, incorporating a patent-protected recruiting engine. It is supported by a full suite of advanced features that drive the hiring process from the first engagement to hiring and onboarding Its partner ecosystem offers more than 150 integrations that provide robust recruiting and hiring capabilities that assist throughout every phase of the process. Through its implementation, businesses are able to decrease their time-to-hire, engage easily with candidates and grow their organizations.
Only SuccessFactors provides a complete, recruit-to-retire solution across all talent processes, and comprehensive content such as skills and competency libraries, job descriptions, goal catalogs, as well as legal and coaching content.
As a Corporate recruiter business owner, using the technology advantage can boost your days to hire while allowing you the time to focus on improving relationships with both customers and candidates. iSmartRecruit provides you with a best-of-breed, web-based recruitment CRM software solution that keeps you ahead of the pack. iSmartRecruit is a truly affordable solution for small and mid-sized Corporate HR and staffing Agencies. It's an extremely customizable solution that easily fits with recruiting departments and businesses. You will consistently deliver the best candidates, reduce days to hire, improve employee communication, strengthen candidate and customer relationships and improve your bottom line.
SilkRoad's Life Suite is an innovative talent management system that's powered by social, mobile, analytic and cloud technology to engage every employee from pre-hire to retire. It’s an integrated suite of employer-branded applications that power your business: OpenHire for recruiting, RedCarpet for onboarding and life events, WingSpan for performance management, GreenLight for learning management, Point and Eprise for Social Collaboration and Content Management, and HeartBeat for trusted HRIS/HRMS.
NEOGOV delivers comprehensive human resource capabilities for the public sector and education organizations. The SaaS-based suite includes core HR, applicant tracking, onboarding, performance management, learning management, payroll, time and attendance, and e-forms. It’s suitable for small, medium and large businesses.
SumTotal is a configurable, unified platform that enables businesses to attract, build and retain talent. Its modules deliver capabilities for talent acquisition, talent development, learning management, talent management and workforce management. These modules assist organizations with recruiting, mentoring, career path planning, onboarding, continuous feedback, succession planning and more. It also provides an ATS that enables employee tracking from the receiving résumés to onboarding. Cloud-based and on-premise deployment are available, and it can be used on smartphones or tablets.
BirdDogHR is a cloud-based solution that helps companies of all sizes manage employees throughout every stage of their employment. Users can leverage it to attract and hire top talent, align employee goals with company goals, create succession plans and ensure compliance with government regulations.Capabilities include core HR, payroll, benefits administration, recruiting, onboarding, learning management, performance management and compliance. Availability on mobile devices grants users 24/7 access from anywhere.
Recruitee is a collaborative employee recruitment and applicant tracking system that enables hiring managers and recruiters to cater to their talent acquisition requirements. It makes hiring easier through three steps: attract talent, automate tasks and predict success. It’s user-friendly and effectively adapts to a range of organizational processes to optimize the hiring workflow in the best possible ways. Organizations can leverage it to reduce hiring expenses, enhance their talent pool and streamline the entire recruitment and hiring process. An easy-to-use dashboard offers capabilities such as team collaboration, creation of multiple talent pools, custom pipelines, bulk actions, data export and visualization, and more.
Cornerstone Recruiting is a cloud-based suite that provides recruiting, learning management, performance management and HR administration. Founded with the purpose of improving access to education through online learning, it now helps organizations of all sizes to recruit, train and manage their employees. It has mobile capability that allows productivity and connectivity in real time, from any location.
Saba talent management systems provide you with a full set of capabilities to manage every aspect of workforce, organizational and succession planning. From organizational modeling and planning to building a leadership pipeline or bench strength for critical positions, Saba can help you see all of your people information in one place. No matter what sort of people-centric insights you need, Saba is your strategic platform.
By implementing Infor Talent Management, you’ll be able to keep your critical talent engaged and motivated while helping to support your company’s strategic goals. Infor Talent Management helps you link your people with your business strategy, empowering you to make an immediate and lasting impact on your organization’s success. Plus, it helps you arrange key HR functions so your organization can find and keep the right people.
PeopleFluent offers the most comprehensive talent acquisition software for global enterprise companies. PeopleFluent Recruiting helps your recruiting team to be faster and more productive every day. Combines applicant tracking, process automation, full mobile functionality, deep sourcing capabilities and a robust candidate experience. PeopleFluent extends its commitment to a collaborative hiring process to include the Mirror experience across our Recruiting and Onboarding solutions.
Offered by PDS, Vista's unified suite allows mid-sized and large organizations to address every stage of the employee lifecycle. It specifically serves companies in the U.S. and Canada. Included modules encompass core HR, payroll, benefits, recruiting, self-service, time and attendance, analytics, workflows, and reporting.Companies can choose between onsite and cloud deployment using a SaaS model. On-premise installation includes the option to have your data backed up by PDS via a secure data center for disaster recovery purposes.
Originally called Lumesse, the recruiting system was acquired by Saba in 2018 and is now Saba Talent Acquisition. Designed for businesses of all sizes, it helps organizations find and retain the best candidates for open job positions. From onboarding to future planning, it helps to streamline the hiring process from beginning to end. By finding the most qualified candidates, integrating them into the team and ensuring future employee goals align with company employee life cycles, organizations can find and retain top employees.
CareerPlug is a user-friendly system that automates the hiring process. It’s designed to make hiring simple for everyone involved and provides access to hiring best practices. It handles the entire hiring process, from job posting creation to background checks.
Big Biller by Top Echelon helps recruiters find and manage candidates through a single solution that has both ATS and CRM support. It helps recruiters quickly access their databases and find the information they need to manage the hiring process.
To deal with the challenges in today’s healthcare environment, you need to build a workforce that’s focused on providing the best possible care — a Patient-Centered Workforce. Highly-engaged, motivated people who always strive for excellence individually and within teams. Our Quality Talent SuiteSM is made up of software, service, content, and analytics that will help you build, engage, and retain a Patient-Centered Workforce.
myStaffingPro is truly a more powerful human resource. Qualify candidates, track feedback and results, and onboard new employees. This is the complete applicant tracking software for HR – for startups and corporations, from recruiting to onboarding.
Greenhouse Recruiting is a software suite for systematically recruiting and hiring the best talent. It takes a structured approach to ensure your recruiting efforts are powerful as well as bias-free. It integrates with many other HRIS applications and is customizable and scalable. It emphasizes providing a positive candidate experience and tracking those efforts with reporting and surveys.
WebHR is a full-service, cloud-based HR solution with payroll capabilities. It standardizes, manages and automates recruitment, hiring, payment and more. Through it, administrators and employees alike can complete enrollment, onboarding, benefits, background checks, attendance and more.Serving over 25,000 companies and around 200 countries, there’s a free version with limited functions that serve five or fewer users. For regular, paid subscriptions, it can support up to 1000 workers. It uses AI to streamline the entire process.
Pricing & Cost Guide
See the Price/User for the top recruiting software… plus the most important considerations and questions to ask when shopping.
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