--- title: The Top 10 Project Management Software Requirements Checklist --- # The Top 10 Project Management Software Requirements Checklist Last Reviewed: July 1, 2026 12 min read [No comments](https://www.selecthub.com/project-management/it-project-management-software-requirements/#respond) [ ![Christina George](https://www.selecthub.com/wp-content/uploads/2024/03/cropped-Christina-Headshot-96x96.png) ](https://www.selecthub.com/author/christina-george/) [Written by Christina George](https://www.selecthub.com/author/christina-george/) Technical Content Writer [ ![Dianna Dragonetti](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Dianna-Headshot-96x96.jpg) ](https://www.selecthub.com/author/dianna-dragonetti/) [Edited by Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor [ ![Joan Akash](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Joan-Akash-96x96.png) ](https://www.selecthub.com/author/joan-akash/) [Technical Research by Joan Akash](https://www.selecthub.com/author/joan-akash/) Senior Analyst [ ![John Conafay](https://www.selecthub.com/wp-content/uploads/2024/07/John-Conafay-96x96.jpg) ](https://www.selecthub.com/author/john-conafay/) [Contributions by John Conafay](https://www.selecthub.com/author/john-conafay/) Expert Contributor Table of Contents Explore the Project Management Hub What's your top priority today? * [Learn](#) * [What is Project Management?](https://www.selecthub.com/category/project-management/) * [Project Management Software Features](https://www.selecthub.com/project-management/project-management-software-features/) * [Plan](#) * [Project Management Software Evaluation](https://www.selecthub.com/project-management/project-management-software-evaluation/) * Project Management Software Requirements * [Key Requirements](#Key%5FRequirements) * [1\. Project Planning and Scheduling](#1%5FProject%5FPlanning%5Fand%5FScheduling) * [2\. Project Tracking](#2%5FProject%5FTracking) * [3\. Task Management](#3%5FTask%5FManagement) * [4\. Team Collaboration](#4%5FTeam%5FCollaboration) * [5\. Time Tracking and Management](#5%5FTime%5FTracking%5Fand%5FManagement) * [6\. Dashboards and Reporting](#6%5FDashboards%5Fand%5FReporting) * [7\. Workflows](#7%5FWorkflows) * [8\. Integrations](#8%5FIntegrations) * [9\. File Management](#9%5FFile%5FManagement) * [10\. User Roles and Security](#10%5FUser%5FRoles%5Fand%5FSecurity) * [11\. Ease of Use](#11%5FEase%5Fof%5FUse) * [Software Selection FAQs](#Software%5FSelection%5FFAQs) * [Next Steps](#Next%5FSteps) * [Compare](#) * [Best Project Management Software](https://www.selecthub.com/c/project-management-software/) * [Best Free Project Management Software](https://www.selecthub.com/project-management/free-project-management-software/) * [Best Open-Source Project Management Software](https://www.selecthub.com/project-management/open-source-project-management-software/) * [Best Workflow Management Tools](https://www.selecthub.com/project-management/workflow-tools/) * [Asana vs. Jira](https://www.selecthub.com/project-management/asana-and-jira/) * [Wrike vs. Asana](https://www.selecthub.com/project-management/wrike-and-asana/) Today, the human mind cannot comprehend a world without Kanban boards and Gantt charts (no matter how much we “offline” people plead our case). But a Gantt chart with a clunky layout or a Kanban board without a setting for swimlanes, when you absolutely need swimlanes? Cue the hair-pulling. Avoid premature hair loss and set yourself up for success by having a [project management software](https://www.selecthub.com/c/project-management-software/) requirements checklist. That’s easier said than done, so we compiled a handy checklist to get you started. Because who has time to spend hours figuring out requirements when you have a million tasks to chase after? [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ## Key Requirements When defining software requirements for a project management tool, it’s crucial to consider the specific needs of your organization and how the software will be used. ![Project Management Features and Requirements]() ### 1\. Project Planning and Scheduling You can’t spell project management without project (planning and scheduling). You get the gist. Centralize project information with [Gantt charts](https://www.proofhub.com/articles/gantt-chart-tools), mind maps, list views and Kanban board views that show milestones, tasks, dates, status and resources. Create projects using in-built templates and use drag-and-drop interfaces to manage and visualize project overviews. Track progress by comparing plans to baselines and milestones and using interactive roadmaps to view dependencies and resource capacity. ![Kanban view of project tasks in Jira]() Jira’s Kanban view of project tasks.[Source](https://www.infoq.com/news/2015/10/atlassian-jira-7-platform/) ### 2\. Project Tracking If a project is felled in the proverbial forest of your company and project management software isn’t around to track its status, did it really fall? Steer clear of these philosophical questions with project tracking. Keep your team on track with a calendar view of project activities to see each individual’s current and upcoming tasks, due dates, scheduled meetings and events, and overlaps in the schedule. Track KPIs, expenses, projected and actual costs, and issues and bug details. Put AI to work on project completion predictions using past project variables. [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ### 3\. Task Management Part of managing a project is managing the team working to get it done. Organize and streamline your team by segregating large goals into smaller tasks and subtasks, breaking down work into manageable structures. You can also give these tasks due dates to ensure the overall project stays on schedule. ![Project WBS dashboard with task status, timeline, and expenses in Monday.com]() Set due dates for your tasks to stay on track. [Source](https://monday.com/blog/project-management/what-is-a-task-definition-examples-and-how-to-get-more-done/) Keeping a project on track requires specialized business rules. Define custom rules to ensure security and compliance from all team members. These rules can automate certain actions like changing the priority of issues and assigning tasks to users. Another feature solutions offer is task dependencies. It allows users to assign tasks to team members that are dependent on other tasks and organize tasks based on dependency. This keeps activities organized and on track so no one is ever confused about what jobs need to be completed first in a queue. ### 4\. Team Collaboration Who among us hasn’t scrolled back through task comments or a litany of chats to verify project deadlines or updates? Team collaboration tools are the backbone of every successful deliverable.> ![ClickUp Chat Room]() An example of the chat view in ClickUp. [Source](https://clickup.com/features/chat-view) View a record of changes and updates made to tasks and projects via the activity feed. Streamline communication with team and workspace creation and chat rooms, comments and mentions. Don’t miss a beat with a notification center and team or project calendar. Cache Merrill, the Founder and CTO of [Zibtek](https://www.zibtek.com/staff-augmentation), uses custom stages, in-ticket communication and checklists on ClickUp to keep everyone on the same page. ![Cache Merrill]() For each project, we use custom stages so that we control what steps each ticket needs to go through in order to reach a completed stage. We also collaborate right in that ticket, so many people can be involved in one piece of work, but we don’t step on each other’s toes. In each ticket, we also write clear checklists so that QA can sign off on each item in the checklist at the end. The checklists make it much easier for everyone to work on something and have clear criteria for completion. Cache Merrill Founder and CTO, Zibtek [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ### 5\. Time Tracking and Management Setting realistic deadlines and timelines is every project manager’s dream. But, much like AI, it doesn’t work without accurate data. Lock timesheets automatically or manually after a preset period to avoid any post-work finagling of project hours and view a time rollup of tasks and subtasks. Estimate and assign work hours to individuals for tasks, view tracked time grouped by user, tasks and timeline, and use timers to log time. ![Time Tracking widget in ClickUp]() An example of ClickUp’s estimated and actual time tracking. ### 6\. Dashboards and Reporting You can’t know where you’re going unless you know where you came from. Access a range of analytics and reporting options including burnup and burndown charts, custom reports and pre-built reports. The user homepage operates as a de facto dashboard with a customizable summary view of important projects, tasks and files. ![Zoho Projects Dashboard]() An interactive reporting dashboard from Zoho Projects. [Source](https://zenatta.com/zoho-one-and-beyond-an-overview-of-every-zoho-application/) Generate pre-built reports from templates that include standard KPIs like tasks completed, time tracked and time estimated. If pre-built report templates aren’t enough, you can create custom reports. These can be filtered by project status, milestones completed, priority, owner and a range of other parameters within the queue. A particularly useful data visualization offered by software is a resource utilization chart. This interactive visual helps users monitor work allocation amongst team members, ensuring that each person only gets the work they can handle and that work is distributed fairly. ### 7\. Workflows In addition to Kanban task views, user groups and task creation features, PM solutions allow users to create customized workflows. You can either follow pre-built suggested workflows with standardized task tracking or build their own. By defining how issues transition from one status to the next, users can stay organized and on-task. ![Custom workflows and event triggered next steps in ClickUp]() Create custom workflows and event-triggered next steps. [Source](https://clickup.com/blog/workflow-examples/#9-9-product-launch-workflow) [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ### 8\. Integrations No solution is an island. That’s why integration is as essential as Taylor Swift’s private jet(s). Does your organization use [CRM software](https://www.selecthub.com/c/crm-software/)? If so, ensuring your software can successfully integrate with it is crucial. Integration can sync contacts directly between the systems, reducing data entry tasks and the risk of data duplication, as well as give users a direct connection with clients for customer support tasks. Another important integration is email and communication. Whether it’s Gmail or Outlook or Slack, users can sign up for email alerts on tasks to ensure team members are alerted when a new task is moved into their court or a dependent task is completed. This boosts productivity and streamlines communication across channels. A final key integration capability of PM software is integration with file storage systems like Google Drive, DropBox, OneDrive, etc. This includes seamless conversion of document types as they are transferred, direct access to the file storage system within the user portal of the software and file attachment capabilities. Check for open APIs and custom integrations for more niche solutions. If all else fails, its webhooks to the rescue. [Webhooks](https://zapier.com/blog/what-are-webhooks/) are basically an alert system between applications. Whenever something happens on a server, a webhook will ping the host server with a notification. They’re executable commands sent from one app to another over HTTP rather than the command line of your computer. How this manifests in project management is the ability to set push notifications for completed tasks, moved tasks, issues, etc. These automated alerts help keep managers up to date and team members accountable. ### 9\. File Management A central storage location for data, files and code makes it easy for team members to access up-to-date information. It’s also used for version control functions, which store various versions of files, helps prevent crucial data from being lost and can keep a project on track in the event of accidental deletion or computer crashes. Systems offer included source code repositories to store multiple versions of files, but there are also third-party hosting options if you want even more control. ### 10\. User Roles and Security Because many projects involve sensitive information, role-based access to the project is critical. Solutions offer guest account access, which lets users invite clients, vendors, freelancers and other participants to access the project to limited degrees. This helps ensure data security and proper hierarchies of responsibility. ![Basecamp User Access Management]() Basecamp’s user access management system. [Source](https://3.basecamp-help.com/article/96-managing-people) John Conafay, Co-Founder and CEO at [Integrate](http://www.integrate.co/), suggests breaking down permissioning to a field or object level. ![John Conafay]() I recommend you make sure permissioning isn’t at the account level, but at the object level. This way, if you have a 9,000 line-item (or even a five line-item!) IMS (integrated master schedule) with components, requirements, deliverables, tasks, and everything in one place– when you share one item with one person, that is all that person sees of that entire program in their account. Imagine Google Sheets, but you can share just a cell or group with others. They can view or edit it without seeing the whole document. Again, it’s not to have just view-only access! You need to be able to make sure you can actually work on these individual objects (or cells, for the sake of our example) together. John Conafay Co-Founder and CEO, Integrate Another key feature of PM software is that it lets managers create user groups. For instance, freelancers are relegated to their designated sections of the project, but managers can see everything. This helps streamline collaboration and reduce confusion between teams. [Identity management](https://www.forbes.com/sites/forbestechcouncil/2024/06/11/unraveling-the-past-to-tackle-present-day-identity-challenges/) is the name for a suite of security features that controls who has access to what data and which applications. The core of this is role-based access, which lets managers control what types of users or which individual users have access to specific systems and networks. It’s useful for more than just mitigating the possibility of employees stealing data. If only crucial users have access to sensitive data, it also reduces the likelihood that an employee with a computer virus will accidentally compromise the security of the system. ### 11\. Ease of Use Above all, the most essential part of your project management software requirements checklist is a straightforward system. Some complicated tools involve a steep learning curve that can take users large amounts of time to get used to. You can use free trial offers of various tools to figure out how they work before opting for a specific system. [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ## Software Selection FAQs [Where do you want to deploy the software?](#group%5F752) This is one of the most fundamental questions to consider while looking for a product, and your PM software search should start with precise knowledge of your environment. Look for a product tailored to your industry or consider the department where you want to deploy the software. You can also choose according to the size of your organization. Also, the type of projects you undertake, like financial or IT-based, client-facing or internal, can create a baseline for the search. [Who will use the system?](#group%5F133) Explore your software options based on the needs of your teams. These platforms can be utilized by an entire team, multiple teams or multiple organizations. The product scope should be based on both user feedback and vendor demands. Also, understanding your projects’ scope is vital to avoid unnecessary expenditure on functionalities and required capacities. Keep your organization’s future growth in mind to help gauge how scalable your new software should be. [How much technical assistance do you need for implementation?](#group%5F784) Answering this will help you decide the desired flexibility of your PM solution. Buyers should have an idea of how they want the onboarding process to take place. Some systems don’t require technical knowledge on how to set up while others require expertise. Look for products with training tools and services if you are deploying software for the first time. If your end-users have used it before, then formal training sessions might not be necessary. [How much can you invest?](#group%5F416) Knowing how much you can invest is undoubtedly a significant factor to consider. The prices of products may vary dramatically depending on the features provided, technical assistance and even according to separate tiers of the same product. After establishing your requirements, you can make better decisions and minimize unwanted costs. [Get our Requirements Template for Project Management Software](https://pmo.selecthub.com/project-management-requirements-onsite/) ## Next Steps This comprehensive project management system requirements checklist should help you prepare for the process of selecting the perfect software solution for your organization. No solution is perfect for every company, so make sure you establish strict needs before you begin shortlisting vendors. Our [free requirements template](https://pmo.selecthub.com/project-management-requirements-onsite/) can assist you in this process and help save time by providing a pre-built set of criteria based on industry standards. Good luck in your software search! [ Previous Project Management Software Evaluation ](https://www.selecthub.com/project-management/project-management-software-evaluation/) [ Next Best Project Management Software ](https://www.selecthub.com/c/project-management-software/) ### Trending Topics #### [Project Management](https://www.selecthub.com/category/project-management/) [Asana vs Jira: Which Software Is The Winner?](https://www.selecthub.com/project-management/asana-and-jira/) [Welcome to the project management software arena. Today, Asana vs Jira will square off in… ](https://www.selecthub.com/project-management/asana-and-jira/) [ ![Zachary Totah](https://www.selecthub.com/wp-content/uploads/2020/07/Zac-96x96.jpg) Zachary Totah ](https://www.selecthub.com/author/zachary-totah/) Mar 06, 2026 #### [Project Management](https://www.selecthub.com/category/project-management/) [The Top 10 Project Management Software Features](https://www.selecthub.com/project-management/project-management-software-features/) [Have you looked in the mirror lately and said to yourself, “I wish my life… ](https://www.selecthub.com/project-management/project-management-software-features/) [ ![Zachary Totah](https://www.selecthub.com/wp-content/uploads/2020/07/Zac-96x96.jpg) Zachary Totah ](https://www.selecthub.com/author/zachary-totah/) Mar 06, 2026 #### [Project Management](https://www.selecthub.com/category/project-management/) [Project Management Trends: Future Of Project Management](https://www.selecthub.com/project-management/project-management-trends/) [Almost any business stands to benefit from project management, the art of meeting your business… ](https://www.selecthub.com/project-management/project-management-trends/) [ ![Ishani Vats](https://www.selecthub.com/wp-content/uploads/2021/11/cropped-Ishani-Vats-Profile-96x96.png) Ishani Vats ](https://www.selecthub.com/author/ishani-vats/) Mar 06, 2026 #### [Project Management](https://www.selecthub.com/category/project-management/) [Project Management Software Evaluation: How To Find the Right PM Software](https://www.selecthub.com/project-management/project-management-software-evaluation/) [Does your team still run its projects from a cluttered, clunky Excel spreadsheet? Do you… ](https://www.selecthub.com/project-management/project-management-software-evaluation/) [ ![Christina George](https://www.selecthub.com/wp-content/uploads/2024/03/cropped-Christina-Headshot-96x96.png) Christina George ](https://www.selecthub.com/author/christina-george/) Mar 04, 2026 #### [Project Management](https://www.selecthub.com/category/project-management/) [Ultimate monday.com Review (2026): Features, Pricing, Pros And Cons](https://www.selecthub.com/project-management/monday-com-review/) [Hi there, and welcome to SelectHub’s ultimate monday.com review. We’re here to give you a… ](https://www.selecthub.com/project-management/monday-com-review/) [ ![Devon Hennig](https://www.selecthub.com/wp-content/uploads/2022/07/Devon-Hennig_avatar_1658434646-96x96.jpg) Devon Hennig ](https://www.selecthub.com/author/devon-hennig/) Mar 03, 2026 #### [Project Management](https://www.selecthub.com/category/project-management/) [Wrike vs Asana: Which Project Management Software is the Winner?](https://www.selecthub.com/project-management/wrike-and-asana/) [Wrike vs Asana … which of these project management software products wins in a feature-by-feature… ](https://www.selecthub.com/project-management/wrike-and-asana/) [ ![Zachary Totah](https://www.selecthub.com/wp-content/uploads/2020/07/Zac-96x96.jpg) Zachary Totah ](https://www.selecthub.com/author/zachary-totah/) Mar 03, 2026 Originally published in October 2018 and last updated in July 2026\. Contributions from Christina George, Joan Akash, Manan Roy, Dianna Dragonetti, John Conafay, and Cache Merrill. ## About the Contributors The following SelectHub team members and subject matter experts helped research, create, and review this content. [ ](https://www.selecthub.com/author/christina-george/) Written by [Christina George](https://www.selecthub.com/author/christina-george/) Technical Content Writer An Associate Editor at SelectHub, Christina George creates and edits articles spanning project management, CPQ, CRM, marketing automation and home health software. As a Bachelor of Arts graduate with a triple major in Economics, Political Science and Sociology, her aim is to bring an integrated and simplified approach to long-form technical content. Formerly a food writer, copywriter, and social media sleuth, she has a soft spot for a quality pun. When not crafting articles and editing buyer's guides, you can find her attempting to score goals on the football field, binge-watching Curb Your Enthusiasm, or re-reading Pride and Prejudice for the nth time. [See Full Bio](https://www.selecthub.com/author/christina-george/) [ ](https://www.selecthub.com/author/joan-akash/) Technical Research by [Joan Akash](https://www.selecthub.com/author/joan-akash/) Senior Analyst Joan Akash, a Senior Research Analyst at SelectHub, holds a Post-Graduate Diploma in Management with a specialization in Marketing. Her expertise as a researcher and reviewer spans diverse software categories, including Project Management, Customer Relationship Management, Live Chat, and Help Desk. Beyond her professional pursuits, Joan is spiritually driven, with a passion for teaching children and a penchant for reading biblical blogs and crafting poetry. [See Full Bio](https://www.selecthub.com/author/joan-akash/) [ ](https://www.selecthub.com/author/manan-roy/) Technical Research by [Manan Roy](https://www.selecthub.com/author/manan-roy/) Principal Analyst Manan is a native of Tezpur, Assam (India), who currently lives in Kolkata, West Bengal (India). At SelectHub, he works on categories like CRM, HR, PPM, BI, and EHR. He has a Bachelor of Technology in CSE from The Gandhi Institute of Engineering and Technology, a Master of Technology from The Institute of Engineering and Management IT, and an MBA in Finance from St. Xavier's College. He's published two research papers, one in a conference and the other in a journal, during his Master of Technology. [See Full Bio](https://www.selecthub.com/author/manan-roy/) [ ](https://www.selecthub.com/author/dianna-dragonetti/) Edited by [Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor As an editor, Dianna Dragonetti leads a team of five writers in writing about a variety of software, with an emphasis on how these tools empower businesses. Categories include accounting, learning management systems, content management systems, supply chain management, and electronic data interchange. [See Full Bio](https://www.selecthub.com/author/dianna-dragonetti/) [ ](https://www.selecthub.com/author/john-conafay/) Contributions by [John Conafay](https://www.selecthub.com/author/john-conafay/) Expert Contributor John Conafay is a US Air Force Veteran and the CEO and Co-Founder of Integrate, building program management software with a systems engineering approach for the world’s most ambitious machines. Previously, he was an early employee at three space unicorns – Head of BD at ABL Space Systems, was one of the first ten employees at Astranis and interned at Spire Global. He also worked at the Office of the CFO NASA Headquarters while at BryceTech. [See Full Bio](https://www.selecthub.com/author/john-conafay/) [ ](https://www.selecthub.com/author/cachemerrill/) Contributions by [Cache Merrill](https://www.selecthub.com/author/cachemerrill/) Expert User Cache Merrill is the Founder and CTO of Zibtek, a custom software development company. With a rich background in strategic innovation and technology leadership, Cache specializes in delivering robust software solutions across various industries including real estate, healthcare, AI and IoT. Under his guidance, Zibtek has become recognized for its ability to provide businesses with top-tier development teams and drive substantial business value. [See Full Bio](https://www.selecthub.com/author/cachemerrill/) Zachary TotahWrike vs Asana: Which Project Management Software is the Winner? * ‹ * › ### Conversation ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/project-management/it-project-management-software-requirements/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. Compare **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. [Close](#) ```json {"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/#article","isPartOf":{"@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/"},"author":{"name":"Christina George","@id":"https:\/\/www.selecthub.com\/#\/schema\/person\/21ede086d153bb852953c37c1251392b"},"headline":"The Top 10 Project Management Software Requirements Checklist","datePublished":"2018-10-30T20:45:46+00:00","dateModified":"2026-07-01T14:29:45+00:00","mainEntityOfPage":{"@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/"},"wordCount":2408,"commentCount":0,"publisher":{"@id":"https:\/\/www.selecthub.com\/#organization"},"articleSection":["Project Management"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/","url":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/","name":"Top 10 Project Management Software Requirements Checklist","isPartOf":{"@id":"https:\/\/www.selecthub.com\/#website"},"datePublished":"2018-10-30T20:45:46+00:00","dateModified":"2026-07-01T14:29:45+00:00","breadcrumb":{"@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.selecthub.com\/project-management\/it-project-management-software-requirements\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.selecthub.com\/"},{"@type":"ListItem","position":2,"name":"Project Management","item":"https:\/\/www.selecthub.com\/category\/project-management\/"},{"@type":"ListItem","position":3,"name":"The Top 10 Project Management Software Requirements Checklist"}]},{"@type":"WebSite","@id":"https:\/\/www.selecthub.com\/#website","url":"https:\/\/www.selecthub.com\/","name":"SelectHub","description":"Confidence in Software","publisher":{"@id":"https:\/\/www.selecthub.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.selecthub.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.selecthub.com\/#organization","name":"SelectHub","url":"https:\/\/www.selecthub.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.selecthub.com\/#\/schema\/logo\/image\/","url":"","contentUrl":"","caption":"SelectHub"},"image":{"@id":"https:\/\/www.selecthub.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/selecthub\/","https:\/\/x.com\/SelectHub","https:\/\/www.linkedin.com\/company\/selecthub"]},{"@type":"Person","@id":"https:\/\/www.selecthub.com\/#\/schema\/person\/21ede086d153bb852953c37c1251392b","name":"Christina George","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2024\/03\/cropped-Christina-Headshot-96x96.png","url":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2024\/03\/cropped-Christina-Headshot-96x96.png","contentUrl":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2024\/03\/cropped-Christina-Headshot-96x96.png","caption":"Christina George"},"description":"An Associate Editor at SelectHub, Christina George creates and edits articles spanning project management, CPQ, CRM, marketing automation and home health software. As a Bachelor of Arts graduate with a triple major in Economics, Political Science and Sociology, her aim is to bring an integrated and simplified approach to long-form technical content. Formerly a food writer, copywriter, and social media sleuth, she has a soft spot for a quality pun. When not crafting articles and editing buyer's guides, you can find her attempting to score goals on the football field, binge-watching Curb Your Enthusiasm, or re-reading Pride and Prejudice for the nth time.","sameAs":["https:\/\/www.selecthub.com","https:\/\/www.linkedin.com\/in\/christina-r-george\/"],"url":"https:\/\/www.selecthub.com\/author\/christina-george\/"}]} {"@context":"https://schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"Where do you want to deploy the software?","acceptedAnswer":{"@type":"Answer","text":"This is one of the most fundamental questions to consider while looking for a product, and your PM software search should start with precise knowledge of your environment.\nLook for a product tailored to your industry or consider the department where you want to deploy the software. You can also choose according to the size of your organization. Also, the type of projects you undertake, like financial or IT-based, client-facing or internal, can create a baseline for the search."}},{"@type":"Question","name":"Who will use the system?","acceptedAnswer":{"@type":"Answer","text":"Explore your software options based on the needs of your teams. These platforms can be utilized by an entire team, multiple teams or multiple organizations. The product scope should be based on both user feedback and vendor demands.\nAlso, understanding your projects’ scope is vital to avoid unnecessary expenditure on functionalities and required capacities. Keep your organization’s future growth in mind to help gauge how scalable your new software should be."}},{"@type":"Question","name":"How much technical assistance do you need for implementation?","acceptedAnswer":{"@type":"Answer","text":"Answering this will help you decide the desired flexibility of your PM solution. Buyers should have an idea of how they want the onboarding process to take place. Some systems don’t require technical knowledge on how to set up while others require expertise. Look for products with training tools and services if you are deploying software for the first time. If your end-users have used it before, then formal training sessions might not be necessary."}},{"@type":"Question","name":"How much can you invest?","acceptedAnswer":{"@type":"Answer","text":"Knowing how much you can invest is undoubtedly a significant factor to consider. The prices of products may vary dramatically depending on the features provided, technical assistance and even according to separate tiers of the same product. After establishing your requirements, you can make better decisions and minimize unwanted costs."}}]} { "@context": "https://schema.org", "@type": "Article", "headline": "The Top 10 Project Management Software Requirements Checklist", "author":{ "@type": "Person", "name": "Christina George", "url": "https://www.selecthub.com/author/christina-george/", "jobTitle":"Technical Content Writer", "image": "https://www.selecthub.com/wp-content/uploads/2024/03/cropped-Christina-Headshot-96x96.png" }, "publisher":{ "@type": "Organization", "name": "SelectHub", "logo": { "@type":"ImageObject", "url": "https://www.selecthub.com/wp-content/uploads/2019/10/favicon.png" } }, "datePublished": "2018-10-30T14:45:46-06:00", "dateModified": "2026-07-01T08:29:45-06:00", "mainEntityOfPage": "https://www.selecthub.com/project-management/it-project-management-software-requirements/" } ```