[Home](https://www.selecthub.com/) \> [Project Management](https://www.selecthub.com/category/project-management/) \> [Project Management Software](https://www.selecthub.com/c/project-management-software/) \> [WorkflowMax](https://www.selecthub.com/p/project-management-software/workflowmax/) \> WorkflowMax vs Leantime # WorkflowMax vs Leantime Last Updated: April 13th, 2026 Our analysts compared [WorkflowMax](https://www.selecthub.com/p/project-management-software/workflowmax/) vs [Leantime](https://www.selecthub.com/p/project-management-software/leantime/) based on data from our 400+ point analysis of [Project Management Software](https://www.selecthub.com/c/project-management-software/), user reviews and our own crowdsourced data from our [free software selection platform](https://www.selecthub.com/about/start-free-selection-project-site/?category=Project Management Software&cta=project-management-software). [Overview](#product-overview) [Pricing](#product-pricing) [Our Review](#product-analyst-summary) [Features](#product-benefits-features) [User Ratings](#user-sentiment-section) [Screenshots](#product-screenshots) [![WorkflowMax Software Tool](https://cdn.selecthub.com/products/56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d/resources/normal/logo.png?1693317907)](https://www.selecthub.com/p/project-management-software/workflowmax/) [![Leantime Software Tool](https://cdn.selecthub.com/products/721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353/resources/normal/logo.webp?1740171965)](https://www.selecthub.com/p/project-management-software/leantime/) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=WorkflowMax&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d%2Fresources%2Fnormal%2Flogo.png%3F1693317907) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=WorkflowMax&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d%2Fresources%2Fnormal%2Flogo.png%3F1693317907) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=WorkflowMax&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d%2Fresources%2Fnormal%2Flogo.png%3F1693317907&price=2) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=WorkflowMax&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d%2Fresources%2Fnormal%2Flogo.png%3F1693317907&price=2) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Leantime&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353%2Fresources%2Fnormal%2Flogo.webp%3F1740171965) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Leantime&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353%2Fresources%2Fnormal%2Flogo.webp%3F1740171965) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Leantime&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353%2Fresources%2Fnormal%2Flogo.webp%3F1740171965&price=1) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Leantime&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353%2Fresources%2Fnormal%2Flogo.webp%3F1740171965&price=1) ### Products Insights Product Ranking ## #30 among all Project Management Software ## #37 among all Project Management Software [Find out who the leaders are](https://pmo.selecthub.com/request-custom-scorecard?post%5Ftype=auto%5Fvs%5Farticle&category%5Fslug=project-management-software&product%5Fslug=workflowmax&category=Project+Management+Software) Price Starts From $20 Monthly [ 14 Day Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=WorkflowMax&category=Project Management Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d/resources/normal/logo.png?1693317907) [Get a free price quote](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=WorkflowMax&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproject-management-software%2Fworkflowmax-vs-leantime%2F&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F56d326d8139f904b679084778f1b3285-551fbca84e354d91da32da693e0fc88d%2Fresources%2Fnormal%2Flogo.png%3F1693317907&price=2) Tailored to your specific needs $10/User, Monthly, Open-Source [ 14 Day Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=Leantime&category=Project Management Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353/resources/normal/logo.webp?1740171965) [Get a free price quote](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Leantime&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproject-management-software%2Fworkflowmax-vs-leantime%2F&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F721cc4aaaf4e30504cb0ddcb4f756763-804dd37aacdfd166c34f1887b428d353%2Fresources%2Fnormal%2Flogo.webp%3F1740171965&price=1) Tailored to your specific needs Pros What we like about WorkflowMax and Leantime: **Client Management:** WorkflowMax offers tools to manage client information, including contact details, project history, and billing information, providing a centralized location for client data. **Project Tracking:** The platform allows users to track project progress, budgets, and deadlines, ensuring projects stay on track and within budget. This includes features such as Gantt charts and task management tools. **Time Tracking:** WorkflowMax simplifies time tracking for both employees and contractors, with options for manual entry, timers, and timesheet approvals. This streamlines payroll and billing processes. **Reporting:** The software provides various reporting options, including project reports, financial reports, and staff productivity reports, offering insights into business performance and areas for improvement. **Intuitive Interface:** User reviews consistently highlight Leantime's user-friendly design, making it easy for teams to navigate and manage projects efficiently. **Flexible Task Management:** Leantime offers multiple task views, including Kanban boards, lists, and tables, enabling teams to visualize and track progress in a way that suits their workflow. **Goal-Oriented Approach:** The software's Goals board allows users to link strategic objectives directly to project tasks, ensuring alignment between daily activities and overall business goals. **Visualized Timelines:** Leantime's Timeline view provides a clear representation of task deadlines and project milestones, helping teams stay on track and manage expectations effectively. Cons What we dislike about WorkflowMax and Leantime: **Limited Functionality:** WorkflowMax may not be suitable for larger or more complex projects due to limitations in features such as resource management and project portfolio management. **Usability Challenges:** Some users find the interface to be clunky and unintuitive, leading to a steeper learning curve and potential frustration during daily use. **Reporting Limitations:** Generating customized reports can be challenging, and the available reporting options may not meet the specific needs of all businesses. **Integrations:** While WorkflowMax offers some integrations, it may not seamlessly connect with all the tools and software that a business uses, potentially leading to data silos and inefficiencies. **Occasional Feature Issues:** User reviews mention that while generally well-regarded, Leantime can occasionally experience hiccups with certain features not working as expected. ### Our Review WorkflowMax, a project management software developed by a small team in New Zealand, has garnered a reputation for its innovative approach to task management. It has gained popularity among professional service businesses seeking to streamline their job and project management processes. Users frequently praise WorkflowMax for its user-friendly interface, robust features, and cost-effectiveness, making it a compelling choice for small and medium-sized businesses. The software's integration with Xero accounting software further enhances its appeal, providing a comprehensive solution for managing projects, tracking time, and invoicing clients. However, some users have expressed concerns regarding WorkflowMax's limitations. Specifically, the software's lack of integration with certain other systems and its limited support options have been points of contention. While WorkflowMax excels in core project management functionalities, its integration capabilities may not meet the needs of businesses that rely on a diverse tech stack. Additionally, users seeking extensive support resources might find the available options to be somewhat restricted. Despite these drawbacks, WorkflowMax remains a solid project management solution for businesses prioritizing ease of use, essential features, and affordability. Its intuitive interface and comprehensive project management tools make it particularly well-suited for small and medium-sized businesses that require a streamlined solution for managing their projects, tracking time, and invoicing clients, especially those already utilizing Xero's accounting software. [Show more](#) Is Leantime truly prime time for project management? This open-source software has garnered a chorus of positive feedback from users in recent times, particularly for its intuitive design and robust features. Users praise its ability to seamlessly transition projects from the initial brainstorming phase to actionable tasks, a stark contrast to the fragmented experience often encountered in competing tools. This streamlined workflow, coupled with its user-friendly interface, minimizes the need for extensive training, making it a favorite among teams of all sizes. For instance, one user lauded Leantime's unified flow, highlighting its effectiveness in maintaining organization and keeping projects on track. Another user praised the software's adaptability, specifically mentioning the timesheet logging feature and comprehensive reporting tools. However, some users have pointed out that Leantime's strengths might also be perceived as its weaknesses. The software's simplicity, while lauded by many, has led some users to feel that it lacks innovation, drawing comparisons to more established platforms like Jira. This sentiment suggests that while Leantime excels in providing a straightforward and efficient project management experience, it may not offer the same depth of features as some of its competitors. Despite this, the occasional critique is overshadowed by the largely positive sentiment surrounding Leantime. Leantime is best suited for small to medium-sized teams and startups seeking a cost-effective yet powerful project management solution. Its intuitive design, combined with its robust feature set, makes it an ideal choice for teams who value efficiency and transparency. The software's open-source nature further adds to its appeal, offering benefits such as rapid bug detection, frequent updates, and a thriving community for support. While it may not be as feature-rich as some of the industry giants, Leantime's focus on simplicity and user-friendliness makes it a compelling choice for teams looking to streamline their workflow and enhance collaboration. [Show more](#) ### Key Features * **Lead Management:** Track leads, sales projections and proposals from a single location. Transform leads into winning quotes, jobs, invoices and eventually into profits. Customize lead categories to forecast lead conversion correctly while projecting cash flows. Monitor team activities and overdue tasks for new business developments. * **Client Management:** Maintain profitable and productive relationships with clients. Use custom fields to store unique customer and client information. Store unlimited contact details to client records and contact them directly. Use a global search function to search for a client’s details while using filters to locate information quickly. Build stronger relationships by adding custom information like birthdays, preferred time to contact, pet’s name and more to client data. * **Document Management:** Use the document management tool to access all crucial project-related information. Save time by automating document storage processes and emails. Set up a unique email account to send important attachments required for a job. Sync with multiple devices and integrate with Google Drive, Dropbox and Box to access documents easily. * **Staff, Task and Job Management:** Manage people, jobs and tasks from one place. Track resources, costs, profitability and time for every job. Delegate tasks, to-do checklists, estimated time on each task and due dates using the task manager. Create adjustable milestones, deadlines and project due dates. Automate recurring jobs and tasks to reduce time spent on repetitive tasks. * **Time Tracking:** Enter time in eight different ways and track and report on every single minute daily. Record time within dashboards, by tasks or timesheets. Track employee time on-the-go using mobile apps. Record how time was spent and share information with clients. Optimize billable values by choosing the nearest decimal rounding option. [read more...](#) * **Idea Management:** Capture and organize ideas with a dedicated space for brainstorming and innovation tracking. * **Roadmap Planning:** Visualize project timelines and milestones using Gantt charts for strategic planning. * **Task Management:** Assign, prioritize, and track tasks with Kanban boards and list views for efficient workflow management. * **Time Tracking:** Monitor time spent on tasks with integrated timers and manual entry options to ensure accurate billing and productivity analysis. * **Reporting and Analytics:** Generate detailed reports on project progress, team performance, and resource allocation for data-driven decision-making. [read more...](#) ### User Sentiment Summary WorkflowMax has a user sentiment rating of 85 based on 417 reviews. Leantime has a user sentiment rating of 88 based on 13 reviews. ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 417 reviews ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 13 reviews Synopsis Evaluating all review platforms, our market analysts have compiled the following user sentiment data. 85% of users recommend this product WorkflowMax has a 'great' User Satisfaction Rating of 85% when considering 417 user reviews from 6 recognized software review sites. 88% of users recommend this product Leantime has a 'great' User Satisfaction Rating of 88% when considering 13 user reviews from 2 recognized software review sites. User Review Scores **FinancesOnline** **4.4** (8) n/a **G2.com, Inc** **3.2** (22) **4.7** (3) **Software Advice, Inc** **4.31** (95) **4.3** (10) **GetApp** **4.3** (112) n/a **Capterra Inc** **4.3** (116) n/a **TrustRadius** **4.2** (64) n/a ### Product Assistance Training Resources Documentation In Person Live Online Videos Webinars Documentation In Person Live Online Videos Webinars Support Email Phone Chat FAQ Forum Knowledge Base 24/7 Live Support Email Phone Chat FAQ Forum Knowledge Base 24/7 Live Support ### Product Basics Company Size i Small Medium Large Small Medium Large Platforms Supported Windows Mac Linux Android Chromebook Windows Mac Linux Android Chromebook Deployment Supported Cloud On-Premise Mobile Cloud On-Premise Mobile Comparison of Top Alternatives [ WorkflowMax Alternatives](https://www.selecthub.com/project-management-software/workflowmax/alternatives/) [ Leantime Alternatives](https://www.selecthub.com/project-management-software/leantime/alternatives/) ### Screenshots ![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]() ![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]() Our analysts compared WorkflowMax vs Leantime based on data from our 400 point analysis of Project Management Software, users reviews, and our own crowdsourced data from our free software selection platform. [ Get Your Free Comparison Report](https://pmo.selecthub.com/request-custom-scorecard/?category=Project%20Management%20Software) ### Top Alternatives in Project Management Software [ Airtable ](https://www.selecthub.com/p/project-management-software/airtable/) [ Asana ](https://www.selecthub.com/p/project-management-software/asana/) [ Basecamp ](https://www.selecthub.com/p/project-management-software/basecamp/) [ ClickUp ](https://www.selecthub.com/p/project-management-software/clickup/) [ Jira ](https://www.selecthub.com/p/project-management-software/jira/) [ LiquidPlanner ](https://www.selecthub.com/p/project-management-software/liquidplanner/) [ MeisterTask ](https://www.selecthub.com/p/task-management-software/meistertask/) [ Microsoft Project ](https://www.selecthub.com/p/project-management-software/microsoft-project/) [ monday.com ](https://www.selecthub.com/p/project-management-software/monday/) [ ProofHub ](https://www.selecthub.com/p/project-management-software/proofhub/) [ Smartsheet ](https://www.selecthub.com/p/work-management-software/smartsheet/) [ TeamGantt ](https://www.selecthub.com/p//teamgantt/) [ Teamwork ](https://www.selecthub.com/p/project-management-software/teamwork/) [ Wrike ](https://www.selecthub.com/p/project-management-software/wrike/) [ Zoho Projects ](https://www.selecthub.com/p/project-management-software/zoho-projects/) ### Compare other software products using the SelectHub platform Select a Category 360 Degree Feedback Software 3D Design Software 3PL Software ABA Software Account-Based Marketing Software Accounting Practice Management Software Accounting Software Accounts Payable Software Accounts Receivable Software Agile Project Management Software AI Agent Builders AI Agent Frameworks AI Agent Orchestration Platforms AI Agents AI Assistants AI Chatbots AI Customer Service Agents AI Integration Solutions AI Marketing Agents AI Sales Agents AI Sales Assistant Software AI Video Generators AI Voice Agents AI Voice Assistants AI 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Asana](https://www.selecthub.com/project-management-software/asana-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Celoxis Software Tool]() [WorkflowMax VS Celoxis](https://www.selecthub.com/project-management-software/workflowmax-vs-celoxis/) ![WorkflowMax Software Tool]() ![Clarity PPM Software Tool]() [WorkflowMax VS Clarity PPM](https://www.selecthub.com/project-management-software/workflowmax-vs-clarity-ppm/) ![WorkflowMax Software Tool]() ![Daptiv Software Tool]() [WorkflowMax VS Daptiv](https://www.selecthub.com/ppm-software/planview-daptiv-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Jira Software Tool]() [WorkflowMax VS Jira](https://www.selecthub.com/project-management-software/jira-vs-workflowmax/) ![WorkflowMax Software Tool]() ![LiquidPlanner Software Tool]() [WorkflowMax VS LiquidPlanner](https://www.selecthub.com/project-management-software/liquidplanner-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Micro Focus Software Tool]() [WorkflowMax VS Micro Focus](https://www.selecthub.com/ppm-software/micro-focus-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Planview Software Tool]() [WorkflowMax VS Planview](https://www.selecthub.com/ppm-software/planview-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Sciforma Software Tool]() [WorkflowMax VS Sciforma](https://www.selecthub.com/project-management-software/workflowmax-vs-sciforma/) ![WorkflowMax Software Tool]() ![Smartsheet Software Tool]() [WorkflowMax VS Smartsheet](https://www.selecthub.com/work-management-software/smartsheet-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Wrike Software Tool]() [WorkflowMax VS Wrike](https://www.selecthub.com/project-management-software/wrike-vs-workflowmax/) ![WorkflowMax Software Tool]() ![Zoho Projects Software Tool]() [WorkflowMax VS Zoho Projects](https://www.selecthub.com/project-management-software/zoho-projects-vs-workflowmax/) **Need expert advice?** Let us know, we're here to help you [GET ADVICE NOW](https://pmo.selecthub.com/guided-services/?category=Project Management Software) **About SelectHub (and our data)** We’re the employee-owned Austin-based startup democratizing software data so you can make your decisions in an influence-free zone. Our market data is crowdsourced from our user-base of 100,000+ companies. WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more... ![SelectHub Products Reporting and Analytics]() [ Build Your Requirements](https://pmo.selecthub.com/project-management-requirements-onsite/) ![SelectHub Products Cost and Pricing Guide]() [ Get Your Free Comparison Report](https://pmo.selecthub.com/request-custom-scorecard/?category=Project%20Management%20Software) **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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