[Home](https://www.selecthub.com/) \> [Project Management](https://www.selecthub.com/category/project-management/) \> [Project Management Software](https://www.selecthub.com/c/project-management-software/) \> [Trello](https://www.selecthub.com/p/project-management-software/trello/) \> Trello vs Microsoft Planner # Trello vs Microsoft Planner Last Updated: June 15th, 2026 Our analysts compared [Trello](https://www.selecthub.com/p/project-management-software/trello/) vs [Microsoft Planner](https://www.selecthub.com/p/task-management-software/microsoft-planner/) based on data from our 400+ point analysis of [Project Management Software](https://www.selecthub.com/c/project-management-software/), user reviews and our own crowdsourced data from our [free software selection platform](https://www.selecthub.com/about/start-free-selection-project-site/?category=Project Management Software&cta=project-management-software). [Overview](#product-overview) [Pricing](#product-pricing) [Our Review](#product-analyst-summary) [User Ratings](#user-sentiment-section) [Features](#product-benefits-features) [Screenshots](#product-screenshots) Remove Add to Compare [![Trello Software Tool](https://cdn.selecthub.com/products/6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf/resources/normal/logo.jpeg?1693316495)](https://www.selecthub.com/p/project-management-software/trello/) Remove Add to Compare [![Microsoft Planner Software Tool](https://cdn.selecthub.com/products/f93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26/resources/normal/logo.png?1726633834)](https://www.selecthub.com/p/task-management-software/microsoft-planner/) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Trello&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf%2Fresources%2Fnormal%2Flogo.jpeg%3F1693316495) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Trello&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf%2Fresources%2Fnormal%2Flogo.jpeg%3F1693316495) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Trello&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf%2Fresources%2Fnormal%2Flogo.jpeg%3F1693316495&price=1) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Trello&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf%2Fresources%2Fnormal%2Flogo.jpeg%3F1693316495&price=1) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Microsoft%2BPlanner&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product%5Fname=Microsoft%2BPlanner&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834) [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Microsoft%2BPlanner&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834&price=1) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product%5Fname=Microsoft%2BPlanner&product%5Flogo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834&price=1) ### Products Insights Product Ranking ## #2 among all Project Management Software ## #73 among all Project Management Software [Find out who the leaders are](https://pmo.selecthub.com/request-custom-scorecard?post%5Ftype=auto%5Fvs%5Farticle&category%5Fslug=project-management-software&product%5Fslug=trello&category=Project+Management+Software) Price Starts From $5/User, Monthly [14 Day Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=Trello&category=Project Management Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/6a5dfac4be1502501489fc0f5a24b667-234e7f43e7be0082f07d1c19a8f6d1cf/resources/normal/logo.jpeg?1693316495) $5/User, Monthly [Free Trial is available →](https://pmo.selecthub.com/free-trial/?product%5Fname=Microsoft Planner&category=Project Management Software&product%5Flogo=https://d3uimxdj41cg3o.cloudfront.net/products/f93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26/resources/normal/logo.png?1726633834) Pros What we like about Trello and Microsoft Planner: * Highly customizable with board layouts, labels, and card-level detail for almost any workflow * Power-Ups connect with 130+ apps including Slack, Google Drive, Salesforce, and Zapier * Free tier includes unlimited personal boards, cards, and lists for small teams * Guests can collaborate on specific boards without accessing other internal workspaces * Tight integration with Microsoft 365 keeps tasks, files, and conversations in one ecosystem * Multiple views — Kanban boards, charts, and calendar — make it easy to track task progress * Included with most Microsoft 365 subscriptions at no extra cost * Role-based permissions let you control who can see and edit sensitive plans Cons What we dislike about Trello and Microsoft Planner: * Difficult to scale for complex or large projects with many dependencies * Mobile app lacks several features available in the desktop version * Free plan has limited storage and restricts advanced features behind paid tiers * Onboarding can overwhelm new users despite the clean interface * Lacks Gantt charts and milestone tracking for detailed project planning * No dedicated desktop app — relies entirely on browser and mobile access * Third-party integrations beyond the Microsoft ecosystem are limited, which can create friction if your team uses a mixed stack * Requires a Microsoft 365 subscription, which makes it inaccessible if you're not already in that ecosystem ### Our Review **Bottom line:** Trello is the better pick if you want a flexible, standalone task board that works across different tools and teams. Microsoft Planner makes more sense if your team already lives in Microsoft 365 and needs something that clicks into place without extra setup. Trello's strength is adaptability. It works for marketing, engineering, product, and remote teams alike, and you can shape it around almost any workflow using boards, cards, and Power-Up integrations. Planner is built for a narrower audience — small to medium teams handling straightforward projects inside the Microsoft ecosystem. Both start at $5 per user per month. But Planner is included with most Microsoft 365 plans, so if you're already paying for that subscription, there's no additional cost. Trello charges separately, and its free tier is limited — advanced features and storage require a paid plan. Neither tool handles complex projects especially well. Users find Trello cumbersome when managing large workloads with many dependencies. Planner has the same problem: it lacks Gantt charts and milestone tracking, so anything beyond basic task management starts to feel constrained. On integrations, Trello has a clear edge. Its Power-Ups library covers 130+ tools including Slack, Salesforce, Google Drive, and Zapier. Planner connects neatly with Teams, Outlook, and SharePoint but doesn't reach much outside Microsoft's own apps. If your stack is already Microsoft 365, Planner is the logical choice — it's right there, it's simple, and it handles everyday task management well. If you need to connect tools across different platforms or want more control over how your boards look and work, Trello gives you that flexibility. ### User Sentiment Summary Trello has a user sentiment rating of 89 based on 35053 reviews. Microsoft Planner has a user sentiment rating of 84 based on 801 reviews. ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 35053 reviews ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 801 reviews Synopsis Evaluating all review platforms, our market analysts have compiled the following user sentiment data. 89% of users recommend this product Trello has a 'great' User Satisfaction Rating of 89% when considering 35053 user reviews from 5 recognized software review sites. 84% of users recommend this product Microsoft Planner has a 'great' User Satisfaction Rating of 84% when considering 801 user reviews from 4 recognized software review sites. User Review Scores **FinancesOnline** **4.9** (22) n/a **G2.com, Inc** **4.4** (12443) **4.2** (213) **GetApp** **4.5** (20471) n/a **Capterra Inc** n/a **4.3** (255) **Gartner, Inc** **4.3** (54) **4.3** (234) **TrustRadius** **4.2** (2063) **3.7** (99) ### Product Assistance Training Resources Documentation In Person Live Online Videos Webinars Documentation In Person Live Online Videos Webinars Support Email Phone Chat FAQ Forum Knowledge Base 24/7 Live Support Email Phone Chat FAQ Forum Knowledge Base 24/7 Live Support ### Product Basics Company Size i Small Medium Large Small Medium Large Platforms Supported Windows Mac Linux Android Chromebook Windows Mac Linux Android Chromebook Deployment Supported Cloud On-Premise Mobile Cloud On-Premise Mobile Comparison of Top Alternatives [Trello Alternatives ](https://www.selecthub.com/project-management-software/trello/alternatives/) [Microsoft Planner Alternatives ](https://www.selecthub.com/task-management-software/microsoft-planner/alternatives/) ### Screenshots ![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]() ![Screenshots]() ### Key Features * **Kanban boards** – Cards move through customizable list columns, letting you map any workflow stage with drag-and-drop simplicity. * **Power-Ups** – Connects with 130+ tools including Slack, Google Drive, Salesforce, and Zapier to fill gaps Trello doesn't cover natively. * **Task cards** – Each card holds descriptions, checklists, due dates, attachments, and comment threads to keep all task context in one place. * **Guest access** – External collaborators can be invited to specific boards without getting access to your other internal workspaces. * **Board and chart views** – Offers Kanban boards alongside chart and calendar views so you can see task progress from multiple angles. * **Microsoft 365 integration** – Works directly with Teams, Outlook, SharePoint, and OneNote, keeping tasks connected to the conversations and files already in your workflow. * **Task assignment and tracking** – Tasks can be assigned to specific people with due dates, priority levels, and status labels to show where work stands. * **Power Automate integration** – Repetitive tasks and workflow steps can be automated by connecting Planner with Power Automate, cutting down on manual handoffs. ### Top Alternatives in Project Management Software [ Airtable ](https://www.selecthub.com/p/project-management-software/airtable/) [ Asana ](https://www.selecthub.com/p/project-management-software/asana/) [ Basecamp ](https://www.selecthub.com/p/project-management-software/basecamp/) [ ClickUp ](https://www.selecthub.com/p/project-management-software/clickup/) [ Jira ](https://www.selecthub.com/p/project-management-software/jira/) [ LiquidPlanner ](https://www.selecthub.com/p/project-management-software/liquidplanner/) [ MeisterTask ](https://www.selecthub.com/p/task-management-software/meistertask/) [ Microsoft Project ](https://www.selecthub.com/p/project-management-software/microsoft-project/) [ monday.com ](https://www.selecthub.com/p/project-management-software/monday/) [ ProofHub ](https://www.selecthub.com/p/project-management-software/proofhub/) [ Smartsheet ](https://www.selecthub.com/p/work-management-software/smartsheet/) [ TeamGantt ](https://www.selecthub.com/p/project-management-software/teamgantt/) [ Teamwork ](https://www.selecthub.com/p/project-management-software/teamwork/) [ Wrike ](https://www.selecthub.com/p/project-management-software/wrike/) [ Zoho Projects ](https://www.selecthub.com/p/project-management-software/zoho-projects/) ### Related Categories Trello and Microsoft Planner can also be found with other leading products in these categories: [AI Workflow Automation Tools ](https://www.selecthub.com/c/ai-workflow-automation-tools/) [Business Management Software ](https://www.selecthub.com/c/business-management-software/) [Collaboration Software ](https://www.selecthub.com/c/collaboration-software-tools/) [PPM Software ](https://www.selecthub.com/c/ppm-software/) Show more [Collaboration Software ](https://www.selecthub.com/c/collaboration-software-tools/) [Task Management Software ](https://www.selecthub.com/c/task-management-software/) [Work Management Software ](https://www.selecthub.com/c/work-management-software/) Show more ### Head-to-Head Comparison ![Trello Software Tool]() ![Asana Software Tool]() [Trello VS Asana](https://www.selecthub.com/project-management-software/asana-vs-trello/) ![Trello Software Tool]() ![Celoxis Software Tool]() [Trello VS Celoxis](https://www.selecthub.com/project-management-software/trello-vs-celoxis/) ![Trello Software Tool]() ![Clarity PPM Software Tool]() [Trello VS Clarity PPM](https://www.selecthub.com/project-management-software/trello-vs-clarity-ppm/) ![Trello Software Tool]() ![Daptiv Software Tool]() [Trello VS Daptiv](https://www.selecthub.com/project-management-software/trello-vs-planview-daptiv/) ![Trello Software Tool]() ![Jira Software Tool]() [Trello VS Jira](https://www.selecthub.com/project-management-software/trello-vs-jira/) ![Trello Software Tool]() ![LiquidPlanner Software Tool]() [Trello VS LiquidPlanner](https://www.selecthub.com/project-management-software/trello-vs-liquidplanner/) ![Trello Software Tool]() ![Micro Focus Software Tool]() [Trello VS Micro Focus](https://www.selecthub.com/project-management-software/trello-vs-micro-focus/) ![Trello Software Tool]() ![Planview Software Tool]() [Trello VS Planview](https://www.selecthub.com/project-management-software/trello-vs-planview/) ![Trello Software Tool]() ![Planview ProjectAdvantage Software Tool]() [Trello VS Planview ProjectAdvantage](https://www.selecthub.com/project-management-software/trello-vs-planview-projectadvantage/) ![Trello Software Tool]() ![Smartsheet Software Tool]() [Trello VS Smartsheet](https://www.selecthub.com/project-management-software/trello-vs-smartsheet/) ![Trello Software Tool]() ![Wrike Software Tool]() [Trello VS Wrike](https://www.selecthub.com/project-management-software/trello-vs-wrike/) ![Trello Software Tool]() ![Zoho Projects Software Tool]() [Trello VS Zoho Projects](https://www.selecthub.com/project-management-software/trello-vs-zoho-projects/) **About SelectHub (and our data)** We’re the employee-owned Austin-based startup democratizing software data so you can make your decisions in an influence-free zone. Our market data is crowdsourced from our user-base of 100,000+ companies. WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more... ![SelectHub Products Reporting and Analytics]() [Build Your Requirements](https://pmo.selecthub.com/project-management-requirements-onsite/) ![SelectHub Products Cost and Pricing Guide]() [Get Your Free Comparison Report](https://pmo.selecthub.com/request-custom-scorecard/?category=Project%20Management%20Software) **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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