--- description: "Airtable vs Microsoft Planner: Which solution wins in 2026? Compare pricing, features, and analyst ratings side-by-side to find the best Project Management Software for your business." --- [Home](https://www.selecthub.com/) > [Project Management](https://www.selecthub.com/category/project-management/) > [Project Management Software](https://www.selecthub.com/c/project-management-software/) > [Airtable](https://www.selecthub.com/p/project-management-software/airtable/) > Airtable vs Microsoft Planner # Airtable vs Microsoft Planner Last Updated: October 12th, 2026 We compared **[Airtable](https://www.selecthub.com/p/project-management-software/airtable/)** vs. **[Microsoft Planner](https://www.selecthub.com/p/task-management-software/microsoft-planner/)** to help you decide which product makes more sense for you. Our comparison of these **[Project Management Software](https://www.selecthub.com/c/project-management-software/)** solutions is based on user reviews and publicly available information about each product’s features and pricing. [Overview](#product-overview) [Pricing](#product-pricing) [Our Review](#product-analyst-summary) [User Ratings](#user-sentiment-section) [Features](#product-benefits-features) [Analyst Ratings](#analyst-rating-section) [Comparison Charts](#product-comparison-charts) [Screenshots](#product-screenshots) Remove Add to Compare [![Airtable Software Tool](https://cdn.selecthub.com/products/78631a4bb5303be54fa1cfdcb958c00a-9a5532bb5bde5a96e7f072c3abc12fde/resources/normal/logo.png?1737459145)](https://www.selecthub.com/p/project-management-software/airtable/) [![Product Awards](https://www.selecthub.com/display/images/awards_badge.svg)](#awards-section) Remove Add to Compare [![Microsoft Planner Software Tool](https://cdn.selecthub.com/products/f93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26/resources/normal/logo.png?1726633834)](https://www.selecthub.com/p/task-management-software/microsoft-planner/) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product_name=Airtable&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F78631a4bb5303be54fa1cfdcb958c00a-9a5532bb5bde5a96e7f072c3abc12fde%2Fresources%2Fnormal%2Flogo.png%3F1737459145) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product_name=Airtable&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F78631a4bb5303be54fa1cfdcb958c00a-9a5532bb5bde5a96e7f072c3abc12fde%2Fresources%2Fnormal%2Flogo.png%3F1737459145)    [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product_name=Airtable&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F78631a4bb5303be54fa1cfdcb958c00a-9a5532bb5bde5a96e7f072c3abc12fde%2Fresources%2Fnormal%2Flogo.png%3F1737459145&price=2) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product_name=Airtable&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2F78631a4bb5303be54fa1cfdcb958c00a-9a5532bb5bde5a96e7f072c3abc12fde%2Fresources%2Fnormal%2Flogo.png%3F1737459145&price=2) [Get Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product_name=Microsoft%2BPlanner&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834) [Demo](https://pmo.selecthub.com/get-product-demo/?category=Project+Management+Software&product_name=Microsoft%2BPlanner&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834)    [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product_name=Microsoft%2BPlanner&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834&price=1) [Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Project+Management+Software&product_name=Microsoft%2BPlanner&product_logo=https%3A%2F%2Fd3uimxdj41cg3o.cloudfront.net%2Fproducts%2Ff93fde6f0ceb4375d70e5de050e6693e-de0ec774f2db5d6c2dcef8a210707e26%2Fresources%2Fnormal%2Flogo.png%3F1726633834&price=1) ### Products Insights Overall Rating Comparison [Analyst RatingAirtable - Analyst Score: 84 out of 100 84 Detailed Analysis](#analyst-rating-section) [User Sentiment![Excellent User Sentiment](https://www.selecthub.com/display/images/scores/excellent.svg) (5985 Reviews)](#user-sentiment-section) [Analyst Rating we're gathering data](#analyst-rating-section) [User Sentiment![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) (801 Reviews)](#user-sentiment-section) Price Starts From $20/Seat, Monthly, Freemium [14 Day Free Trial is available →]() $10/User, Monthly [30 Day Free Trial is available →]() Pros What we like about Airtable and Microsoft Planner: - Highly customizable with multiple view types, field options, and layouts to fit almost any workflow - Strong automation tools for status changes, notifications, and linked table workflows - Connects with 1,000+ apps via Zapier plus native integrations with GitHub, Dropbox, G-Suite, and more - AI-powered workspace builder helps you spin up full custom apps from a simple description - Simple, intuitive interface that teams can pick up quickly without much training - Deep native connections to Teams, Outlook, SharePoint, and other Microsoft 365 apps - Visual task tracking via Kanban boards, charts, and calendar views in one place - Included with most Microsoft 365 subscriptions, so there's no extra software to buy Cons What we dislike about Airtable and Microsoft Planner: - Steep learning curve, especially for automations and building out complex multi-table bases - Mobile app offers less functionality than the desktop version, limiting on-the-go work - Free plan is fairly limited, and paid tiers can get expensive as your team grows - Heavy customization often requires working with formulas and scripting, which isn't beginner-friendly - Lacks native Gantt charts and dependency management, making it a poor fit for complex projects - No dedicated desktop app — you're stuck using a browser or mobile, with no offline access - Limited customization options make it harder to tailor boards beyond basic task structures - Can struggle to scale for larger teams managing intricate, multi-layered project workflows ### Our Review **Bottom line:** Airtable is the better pick if you need a flexible, highly customizable work management platform and don't mind a learning curve. Microsoft Planner is the better choice if you're already deep in the Microsoft 365 ecosystem and need a simple, no-fuss way to organize tasks. Airtable starts at $20 per seat per month. Microsoft Planner starts at $5 per user per month, and it's included with most Microsoft 365 business subscriptions, so you may already have access. Airtable is built for teams that want to shape the tool around their work rather than the other way around. You can build bases with custom field types, link records across tables, set up automated workflows, and switch between Kanban, Gantt, calendar, grid, and roadmap views depending on what you need. That flexibility is genuinely powerful, but it comes at a cost — the setup isn't intuitive, automations take real effort to configure, and users without formula or scripting knowledge can hit a wall quickly. Microsoft Planner is much simpler by design. It does task assignment, Kanban boards, due dates, and basic progress tracking cleanly and without friction. If your team already uses Teams and Outlook, Planner fits right in — everything syncs without any integration work on your end. But it doesn't do Gantt charts natively, it has no dedicated desktop app, and it runs out of steam once projects get complex or large. If you need something your team can use on day one without training and you're already paying for Microsoft 365, Planner is an easy win. If you're managing multiple interconnected projects, need advanced views, or want to automate workflows across your stack, Airtable is worth the steeper ramp-up — just make sure your team has time to learn it properly. ### Analyst Rating Summary Overall Scores Based on the research and analysis by SelectHub's team of research analysts, Airtable has an analyst rating of 84. Our analysts are still gathering data for Microsoft Planner. Airtable - Analyst Score: 84 out of 100 84 we're gathering data Features Comparison **Customizations** Tailor your workspace by easily adjusting fields, views, and workflows, ensuring the software perfectly fits how you and your team actually get work done. 86 we're gathering data **Dashboards and Reporting** See your project's health and performance at a glance with personalized dashboards and simple reports, making it easy to share progress with stakeholders. 85 we're gathering data **Mobile Capabilities** Manage tasks, review documents, and stay connected with your team whether you are at your desk or on the go using your phone or tablet. 78 we're gathering data Show More [Show More]() ### Analyst Ratings for Functional Requirements Customize This Data [Customize This Data]() How Airtable compares against the top 9 functional requirements as defined by SelectHub project data. *Airtable Microsoft Planner+ Add Product [+ Add Product]()* Customizations Dashboards AndReporting Mobile Capabilities Platform Features Project Planning AndScheduling Project Tracking Task Management Team Collaboration Time Tracking AndManagement 86 85 78 73 87 90 88 80 86 0 25 50 75 100 Implementation Level of Effort Estimation **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Read more **Tier 2:** Supported with workarounds or add-ons that may require additional costs. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. **Customizations** Tailor your workspace by easily adjusting fields, views, and workflows, ensuring the software perfectly fits how you and your team actually get work done. *86%* *0%* *14%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Dashboards And Reporting** See your project's health and performance at a glance with personalized dashboards and simple reports, making it easy to share progress with stakeholders. *80%* *0%* *20%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Mobile Capabilities** Manage tasks, review documents, and stay connected with your team whether you are at your desk or on the go using your phone or tablet. *71%* *0%* *29%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Platform Features** Integrate with your favorite existing tools, like Slack or Google Drive, creating a single, connected place for all your communication and files. *67%* *8%* *25%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Project Planning And Scheduling** Build out your project timeline with drag-and-drop ease, clearly defining tasks, setting deadlines, and tracking dependencies so nothing slips through the cracks. *83%* *0%* *17%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Project Tracking** Monitor real-time progress by tracking task status and effort spent, giving you an immediate, accurate view of how work is actually advancing. *71%* *14%* *15%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Task Management** Break down large goals into small, clear tasks you can assign, track, and complete, ensuring every team member knows exactly what to do and when. *83%* *0%* *17%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Team Collaboration** Communicate directly on tasks, share feedback, and attach necessary files all in one spot, keeping everyone on the same page without endless email chains. *67%* *0%* *33%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Time Tracking And Management** Log time spent on tasks manually or with a simple timer, so you can accurately bill clients and see exactly where your team's effort is going. *86%* *0%* *14%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Customize This Data For Your Unique Needs** and compare feature capabilities head-to-head CUSTOMIZE NOW [CUSTOMIZE NOW]() ### Analyst Ratings for Technical Requirements Customize This Data [Customize This Data]() Implementation Level of Effort Estimation **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Read more **Tier 2:** Supported with workarounds or add-ons that may require additional costs. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. **Integrations And Extensibility** Connect with your favorite existing tools, like Slack or Google Drive, creating a single, connected place for all your communication and files. *78%* *0%* *22%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Platform Security** Protect your sensitive project data with industry-leading encryption and access controls, giving you complete peace of mind that your information is safe. *100%* *0%* *0%* we're gathering data *N/A* we're gathering data *N/A* we're gathering data *N/A* **Requirements Summary** Of typical requirements, 73.1% are fully supported out of the box by Airtable including Platform Security, Customizations and Time Tracking And Management. We are still evaluating data for Microsoft Planner at this time. Microsoft Planner has an analyst rating of and a user sentiment rating of 'great' based on 801 reviews, while Airtable has an analyst rating of 84 and a user sentiment rating of 'excellent' based on 5985 reviews. Airtable is a SelectHub award-winner. ### User Sentiment Summary Airtable has a user sentiment rating of 92 based on 5985 reviews. Microsoft Planner has a user sentiment rating of 84 based on 801 reviews. ![Excellent User Sentiment](https://www.selecthub.com/display/images/scores/excellent.svg) 5985 reviews ![Great User Sentiment](https://www.selecthub.com/display/images/scores/great.svg) 801 reviews Synopsis Evaluating all review platforms, our market analysts have compiled the following user sentiment data. 92% *of users recommend this product* Airtable has a 'excellent' User Satisfaction Rating of 92% when considering 5985 user reviews from 5 recognized software review sites. 84% *of users recommend this product* Microsoft Planner has a 'great' User Satisfaction Rating of 84% when considering 801 user reviews from 4 recognized software review sites. User Review Scores**FinancesOnline** **4.2** (11) n/a **G2.com, Inc** **4.6** (2803) **4.2** (213) **Capterra Inc** **4.7** (2169) **4.3** (255) **Gartner, Inc** **4.6** (232) **4.3** (234) **TrustRadius** **4.3** (770) **3.7** (99) ### Awards SelectHub awards earned by these products based on a comprehensive analysis by our research analysts. SelectHub research analysts have evaluated Airtable and concluded it earns best-in-class honors for Platform Security. Airtable stands above the rest by achieving an ‘Excellent’ rating as a User Favorite. ![User Favorite Award](<> "User Favorite Award") ![Platform Security Award](<> "Platform Security Award") No awards. ### Product Assistance Training Resources Documentation In Person Live Online Videos Webinars Documentation In Person Live Online Videos Webinars Support Email Phone Chat FAQ Forum Help Desk Knowledge Base Tickets Training 24/7 Live Support Email Phone Chat FAQ Forum Help Desk Knowledge Base Tickets Training 24/7 Live Support ### Product Basics Company Size i Small Medium Large Small Medium Large Platforms Supported Windows Mac Linux Android Chromebook Windows Mac Linux Android Chromebook Deployment Supported Cloud On-Premise Mobile Cloud On-Premise Mobile Comparison of Top Alternatives [Airtable Alternatives](https://www.selecthub.com/project-management-software/airtable/alternatives/) [Microsoft Planner Alternatives](https://www.selecthub.com/task-management-software/microsoft-planner/alternatives/) ### Screenshots ![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]()![Screenshots]() ![Screenshots]() ### Key Features - **Project views** – Lets you toggle between Kanban, Gantt, calendar, gallery, grid, and roadmap views, with custom views you can save and filter by assignee or priority. - **Workflow automation** – Supports multi-step automations for status changes, notifications, and record updates across linked tables, though setup takes time to learn. - **Record linking** – Lets you connect records across tables to eliminate duplicate data entry and create relationships between projects, tasks, and other data. - **AI app builder** – Builds a full custom app from a plain-language description, complete with statuses, workflows, and a dashboard that you can edit after generation. - **Task boards** – Offers Kanban boards and calendar views for tracking task progress, though the range of visualization options is narrower than Airtable's. - **Power Automate integration** – Connects with Power Automate to run automated workflows and reduce manual work, leaning on Microsoft's broader automation ecosystem rather than built-in tools. - **Microsoft 365 integration** – Syncs natively with Teams, Outlook, SharePoint, and OneNote, so tasks and updates flow through the tools your team already uses without extra setup. - **Bucket organization** – Lets you group tasks into named buckets within a plan, making it easy to organize work by phase, owner, or category within a simple board structure. ### Top Alternatives in Project Management Software [![Asana Software Tool]()--- Asana](https://www.selecthub.com/p/project-management-software/asana/) [![Basecamp Software Tool]()--- Basecamp](https://www.selecthub.com/p/project-management-software/basecamp/) [![ClickUp Software Tool]()--- ClickUp](https://www.selecthub.com/p/project-management-software/clickup/) [![Jira Software Tool]()--- Jira](https://www.selecthub.com/p/project-management-software/jira/) [![MeisterTask Software Tool]()--- MeisterTask](https://www.selecthub.com/p/task-management-software/meistertask/) [![Microsoft Project Software Tool]()--- Microsoft Project](https://www.selecthub.com/p/project-management-software/microsoft-project/) [![monday.com Software Tool]()--- monday.com](https://www.selecthub.com/p/project-management-software/monday/) [![ProofHub Software Tool]()--- ProofHub](https://www.selecthub.com/p/project-management-software/proofhub/) [![Smartsheet Software Tool]()--- Smartsheet](https://www.selecthub.com/p/work-management-software/smartsheet/) [![TeamGantt Software Tool]()--- TeamGantt](https://www.selecthub.com/p/project-management-software/teamgantt/) ### Related Categories Airtable and Microsoft Planner can also be found with other leading products in these categories: [Collaboration Software](https://www.selecthub.com/c/collaboration-software-tools/) [Workflow Management Software](https://www.selecthub.com/c/workflow-management-software/) Show more [Collaboration Software](https://www.selecthub.com/c/collaboration-software-tools/) [Task Management Software](https://www.selecthub.com/c/task-management-software/) [Work Management Software](https://www.selecthub.com/c/work-management-software/) Show more ### Head-to-Head Comparison ![Airtable Software Tool]() ![Asana Software Tool]() [Airtable VS Asana](https://www.selecthub.com/project-management-software/asana-vs-airtable/) ![Airtable Software Tool]() ![Celoxis Software Tool]() [Airtable VS Celoxis](https://www.selecthub.com/project-management-software/airtable-vs-celoxis/) ![Airtable Software Tool]() ![Clarity PPM Software Tool]() [Airtable VS Clarity PPM](https://www.selecthub.com/project-management-software/airtable-vs-clarity-ppm/) ![Airtable Software Tool]() ![Daptiv Software Tool]() [Airtable VS Daptiv](https://www.selecthub.com/project-management-software/airtable-vs-planview-daptiv/) ![Airtable Software Tool]() ![Jira Software Tool]() [Airtable VS Jira](https://www.selecthub.com/project-management-software/jira-vs-airtable/) ![Airtable Software Tool]() ![Micro Focus Software Tool]() [Airtable VS Micro Focus](https://www.selecthub.com/project-management-software/airtable-vs-micro-focus/) ![Airtable Software Tool]() ![Planview Software Tool]() [Airtable VS Planview](https://www.selecthub.com/project-management-software/airtable-vs-planview/) ![Airtable Software Tool]() ![Planview ProjectAdvantage Software Tool]() [Airtable VS Planview ProjectAdvantage](https://www.selecthub.com/project-management-software/airtable-vs-planview-projectadvantage/) ![Airtable Software Tool]() ![Smartsheet Software Tool]() [Airtable VS Smartsheet](https://www.selecthub.com/work-management-software/smartsheet-vs-airtable/) ![Airtable Software Tool]() ![Tempo Portfolio Manager Software Tool]() [Airtable VS Tempo Portfolio Manager](https://www.selecthub.com/project-management-software/airtable-vs-tempo-portfolio-manager/) ![Airtable Software Tool]() ![Wrike Software Tool]() [Airtable VS Wrike](https://www.selecthub.com/project-management-software/airtable-vs-wrike/) ![Airtable Software Tool]() ![Zoho Projects Software Tool]() [Airtable VS Zoho Projects](https://www.selecthub.com/project-management-software/airtable-vs-zoho-projects/) **About SelectHub (and our data)** We’re the employee-owned Austin-based startup democratizing software data so you can make your decisions in an influence-free zone. Our market data is crowdsourced from our user-base of 100,000+ companies. WE DISTILL IT INTO REAL REQUIREMENTS, COMPARISON REPORTS, PRICE GUIDES and more... ![SelectHub Products Reporting and Analytics]() [Build Your Requirements](https://pmo.selecthub.com/project-management-requirements-onsite/) ![SelectHub Products Cost and Pricing Guide]() [Get Your Free Comparison Report](https://pmo.selecthub.com/request-custom-scorecard/?category=Project%20Management%20Software) **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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