PPM Software Buyer's Guide
Project portfolio management (PPM) continues to grow rapidly in response to the needs of organizations that need to manage their many ongoing projects with consideration for cost, time and constraint-based requirements. As such, PPM software has become a valuable business investment. The global PPM market was valued at more than $3.6 billion USD as of 2018 and is expected to grow annually at 12.91% between 2019 and 2026, according to Reuters.
Project portfolio management software is essential for accomplishing daily tasks, staying on schedule and remaining within budget limits. PPM is indispensable for companies who manage multiple initiatives and programs at the same time, so choosing a PPM system that’s up to the task is critical. This guide will cover essential points to consider before and during your selection process.
- Portfolio management software takes a high-level view that provides considerations for how resource levels, budgets and priorities can be aligned to drive strategic outcomes.
- Typical benefits of PPM software include resource optimization, reduction of delays and failures, cost savings, and enhanced performance of individual projects.
- Implementation goals vary but often include aligning the portfolio with business objectives and maximizing the portfolio’s value.
- Core functionality for PPM systems includes financial management, analytics and reporting, project management, resource management, work management, and risk management.
- The most effective way to conduct a project portfolio management software comparison is to build a checklist of key requirements.
- Asking questions internally will provide insight into the type of software your company needs, while entering a demo prepared with the right questions helps you properly analyze project portfolio management companies.
See how the top 10 leaders fare against the most common key requirements
Managing multiple projects at once is a business necessity for many organizations. Portfolio management software enables companies to simplify the complex aspects of managing multiple projects and initiatives at the same time, which are often competing for the same resources.
Implementing a PPM system can significantly enhance operations, all while keeping your portfolio organized via a single system of record that alleviates conflicts and creates collaboration. Here are some of the central benefits of PPM software.
Optimize Resources Across Multiple Projects
From the production team’s limited time to limited supplies, materials and components, internal projects are always in need of additional resources. And while PM solutions are valuable for handling individual projects, they often aren’t robust enough to tackle the scope and complexity of the portfolio.
To that end, the most valuable advantage of project portfolio management software is its support for optimizing resources across a series of projects at the same time.
The most important resource to manage is the time of highly skilled teams that are responsible for driving outcomes. In addition to specific production and development teams, all phases of beta testing are also an in-demand resource. Successful project completion depends on proper allocation of these teams.
Portfolio management software also delivers value by resolving resource and team conflicts, reducing administration costs, and driving greater revenue by striking the right balance of resources throughout the portfolio.
Manage Risk to Alleviate Delays and Failures
Risk management is a foundational element of any PPM solution — from relatively simple approaches using financial ratios and metrics to more advanced approaches using complex analytics software.
Key capabilities include defining risk categories, performing qualitative and quantitative risk analysis, and defining response strategies and scenarios to risk. The more automated the risk monitoring and alerts are, the more analytics have become a core part of the system of record for PPM suites.
Look for PPM software with this level of functionality and scale to gain support for multi-project reporting and analysis requirements.
Attain Cost Savings While Hitting Goals
Optimizing team assignments, resources and plans drive cost savings across all projects by reducing the potential for conflicts. A core part of any portfolio management software is the ability to precisely define unique requirements and their sequence of being consumed or used during a project’s lifespan.
When you add accounting and finance data — including earned value management (EVM) — to the mix, the resulting analysis is more precise. This window into project performance makes it much easier to increase cost savings.
Integrating accounting and financial data to each project’s tasks and critical path makes it possible to have more advanced information on cost savings and potential strategies for attaining goals. Accomplishing greater cost savings is always the goal of a PMO team. When accounting and finance data are added to the mix, that goal is easier to achieve.
A project can’t achieve success without orchestrating its financial, operational and scheduling aspects. Software for PPM is purpose-built to accomplish this, taking into account multiple constraints to accomplish these goals.
Defining the financial goals and evaluating performance based on these attributes is critical. PPM solutions with strong accounting and financial systems integration deliver insights not available in stand-alone applications and can be used for managing an entire PMO team’s financial objectives.
Look for best-in-class project portfolio management suites that provide flexibility for defining PPM performance across finance, operational excellence, resource optimization and scheduling.
- Manage the entire portfolio, making risk assessments and resource trade-offs quickly
- Stay in compliance with industry standards and requirements for reporting
- Streamline invoicing, ensuring all components are financially tracked in real-time
- Gain greater insights into the financial implications of decisions
- Achieve tighter coordination across each phase of each project execution’s workflow
- Standardize project attributes and activity/work breakdown structures (WBS) to increase the efficiency and speed of managing projects
- Allow the PMO to budget their time as efficiently as possible, only handling exceptions
Expert recommendations and analysis of the top software
Implementing a PPM solution should be done with careful consideration for how it will affect your organization. Every business is different, but the goals listed below provide an overview of common reasons to implement PPM Software.
Align Projects and Business Objectives
Any project you initiate should be for a purpose, and that project can only serve your organization best when the purpose is in line with business goals. Starting projects only to later determine they aren’t bringing you closer to stated objectives is a waste of time, money and effort.
Software handles the intake of new proposals and uses scoring models to weigh whether projects contribute to business goals. It also provides roadmaps for defining scope and deadlines.
Achieve the Most Effective Balance
The mix of projects a company undertakes needs to be properly balanced in order to achieve success. For example, a company with 10 different projects in the works that all demand the same resources will put a strain on execution.
Portfolio management software takes resource and financial constraints into account. This enables companies to maintain a well-rounded portfolio of short, medium and long-term projects planned in an optimal sequence.
Maximize Value Across the Portfolio
Much like a CRM, which has tools for identifying the most valuable leads to pursue, PPM systems have features that do the same for a company’s project portfolio. Scoring tools and predictive analytics allow decision-makers to see the value of any given project based on different scenario models, as well as associated risks. This enables organizations to prioritize what will bring the highest ROI.
Provide a Comprehensive, Holistic View of the Portfolio
Inability to accurately track resources, budgets and risks can jeopardize projects. That, in turn, can have a domino effect on the entire portfolio. Disparate, non-integrated solutions for planning, executing and closing projects lead to delays and cost overruns.
Software can resolve these issues by breaking down silos and centralizing all critical information into a single system of record. This allows team managers and the PMO to gain end-to-end visibility. It also facilitates the delivery of key reports to stakeholders so they have a view into the portfolio’s performance.
Expert recommendations and analysis of the top software
Basic Features and Functionality
This begins with tools for portfolio selection and prioritization, which aid in the planning of the portfolio to ensure a balanced mix of projects is chosen. PPM solutions also have portfolio ranking features that assess selected ideas and plans as well as ongoing projects to determine an organization’s capacity to launch new initiatives.
Many platforms include roadmap dependencies to outline what order projects need to be completed in, which can identify and mitigate bottlenecks. They also come with health indicators, which provide real-time status data across budgets, schedules and scopes. A related feature is the project hierarchy. It enables team members to view progress and status at different levels within an organization so stakeholders can view high-level summaries or drill into details.
Project managers and PMO teams need to have visibility into specific costs. Tracking direct and indirect expenses is critically important, as projects will often shift direction based on changing customer requirements. The latest costing data, financial ratios and key performance indicators (KPIs) form the framework that managers, PMO teams and senior management teams depend on every day to make decisions.
The best PPM software has real-time integration with accounting and finance systems, and it can scale quickly to support complex new projects with no lost time. Such PPM systems will also be able to provide cost and financial projections quickly at the project, program or portfolio level. And they can provide alerts when key items in the accounting and financial statements change over time.
Analytics and Reporting
Analytics and data reporting are core parts of the system of record for top PPM software and suites. This significantly reduces the time the PMO team and project managers spend on analytics, reporting and presentation preparation.
As a baseline, a platform should support project planning tools that are capable of producing the critical path, as well as Gantt and PERT charts. Dashboards are another critical feature to look for. They centralize key information so managers, executives and other stakeholders can easily gain a 360-degree view of various KPIs.
Software often also includes tools for earned value management (EVM). EVM is an invaluable technique for managing and measuring performance and progress. It’s also designed to provide daily forecasts of each project’s timelines, contribution to the critical path and milestones attained.
The core functional area of any project portfolio management software is its support for foundational features. These features include time and expense tracking, a performance analyzer, resource and cost optimization functionality, and data integration to enable teams to accomplish their goals.
At a minimum, portfolio software need to include support for task management defined to the resource level, project planning across different planning and management methodologies, and advanced scheduling. PPM suites used in manufacturing support finite scheduling, which takes into account production and resource constraints that need to be optimized against to attain production goals.
One of the most challenging aspects of working on large-scale projects is balancing tightly constrained resources needed to get the tasks, action items and critical path done. Portfolio software varies significantly on this dimension, so look for software that supports a broad base of resource optimization beyond merely resource loading materials.
This module includes software for resource planning and optimization. It also provides a resource utilization view. This gives insight into the levels of supply and demand, as well as the resource assignments for each project. Resource management extends beyond managing inventory to focus on raw materials, production machinery and assets, each team member’s level of training, and the optimal mix of all constraints. This enables tackling difficult projects that often occur in tandem.
Every project faces risks of not being accomplished on time. While missing a deadline is a significant risk, there are far greater ones. This includes incurring cost overruns from a lack of planning; fines for not staying in compliance; and scope creep due to losing sight of the customer’s preferences, goals and needs.
Software is equipped to show risk-based scores, providing early warning of a specific critical path task that potentially won’t be met on schedule. Ideally, it’s best to look for project portfolio management software that incorporate foundational aspects of risk management: identifying, assessing, managing, controlling and communicating risks at the project and portfolio level. It’s also vital to be able to identify risks and their financial implications on large-scale projects.
The ability to effectively manage operations is another key component to consider. Work management gathers crucial information related to work activities while giving managers and the PMO deeper insight into a project’s details. They also provide overviews for monitoring the status of projects and the overall portfolio, along with an archive of status reports.
Timesheet management automates time entry, tracking, billing and reporting at multiple levels while expense management for captures expenditures and supports the expense reporting, submission and approval process. Another main aspect is a centralized repository for storing and managing problems, requests and ideas. This allows managers the means to control the project as it evolves. Once classified, discussed and reviewed, these demands can be turned into new projects, change requests or issues.
Many leading PPM solutions can connect with email clients, though such integration isn’t as common or robust. However, the opposite is true when it comes to providing open APIs. All the top software includes open APIs that allow them to integrate with third-party applications for seamless data transfer. This can improve workflow by automating tasks, enable development of custom applications and grant greater integration flexibility.
As business systems become more sophisticated and data proliferates, integrating with third-party applications has become a central piece in connecting the dots to ensure the right people can easily access the information they need.
Expert recommendations and analysis of the top software
Advanced Features to Consider
It’s helpful to be aware of secondary features in addition to core capabilities. While not necessarily as important, these features can play a role in determining whether a portfolio software solution is right for your company.
Security is a primary consideration for any company, especially those that execute projects for external clients. Having control over who can access and edit sensitive information can prevent a disaster while ensuring all necessary stakeholders have the ability to stay informed.
Most portfolio management software provides the option for administrators to set role-based privileges so every user has the appropriate level of access based on their role. Team members won’t need the editing powers of managers, and clients may only need to view certain segments of a project. Such a level of flexibility simplifies the process of securing sensitive project information.
Notifications and Alerts
Software that is equipped with notifications makes it much more manageable to track details. Configurable alerts notify managers and team members when tasks are nearing deadline or overdue. Users can receive notifications via email or within the software via a notification tab. This provides full visibility and prevents important details from getting lost.
For organizations that operate on a global scale, this feature enables operations to run smoothly. Multi-lingual support capabilities allow users to configure the settings across a range of common languages. And with multi-currency support, platforms are able to track costs and expenditures based on regional currency.
Native Mobile Apps
On-the-go access to information has become more available thanks to mobile apps. The ability to view and update details from anywhere, at any time, is crucial for teams that operate out in the field.
However, the level of capability varies depending on the specific PPM solution. Some support native Android and iOS apps, while others rely on the workaround of visiting the URL via the mobile device’s browser. In such cases, an interface optimized for mobile viewing is essential.
Expert recommendations and analysis of the top software
How to Compare Top Vendors
The first step in a software selection project is to create a requirements checklist of what your company needs most from a PPM system. There are hundreds of criteria to choose from, but you can break it down into four main categories:
1. Task and Project Scheduling
These are the foundational features PPM systems need in order to deliver value. Look for functionality that lets you manage multiple competing projects at the same time.
Task scheduling should provide a definition of constraints and resources. Project portfolios are, by nature, tightly interlocked from a resources and costs standpoint. Task scheduling needs to reflect this at the schedule level. You should also be able to define varying contexts for schedule dependencies, costs and the critical path.
2. Portfolio Orchestration
Too often, PPM systems tend to replicate project structures instead of making sure all projects create a seamless flow across each other. In order to properly orchestrate your portfolio, you need fully integrated project portfolio management software capable of seeing multiple views, all shared from a common system of record. This ensures accuracy and centralized key data points for greater visibility.
Dashboards display this information so it’s easy to quickly understand the different pieces of each project. Such functionality makes it possible to get a 360-degree view with the same measures of performance across all active initiatives.
Using consolidated accounting, financial and project data will synchronize projects to increase the speed, scale and accuracy of management.
3. Resource Allocation and Optimization
Some of the most challenging aspects of leading a PMO team are reconciling resource and cost constraints, using allocations, and striving for resource optimization.
With a PPM suite, you can automate this instead of having to do it manually or with a variety of spreadsheets and macros. The manual approach can take days for teams to complete, but automation allows users to accomplish these tasks in seconds.
Look for portfolio management software with advanced resource allocation techniques, allowing for flexibility in the types of methods chosen for completing allocations. The same holds true for optimization.
The best PPM software enables users to quickly and intuitively allocate and optimize resources. This feature set will save a PMO leader and their team hundreds of hours a year.
4. Advanced Financial Reporting and Project Analytics
Evaluate PPM suites from the standpoint of their integration flexibility with accounting and finance systems, and their flexibility in defining PMO-wide dashboards and scorecards.
PPM software relies on extensive financial reporting integration to create a solid system of record using real-time accounting and finance data updates. For large-scale project management programs, this is a must-have, as earned value management relies extensively on this capability.
In addition to the system of record, the best PPM systems also provide intuitive, easily customizable report writing and analytical applications. This helps streamline the presentation of data.
Expert recommendations and analysis of the top software
Questions to Ask Yourself
Selecting software for your company needs to reflect the range of differences among your projects and how they support your main lines of business. PPM suites are adept at optimizing limited resources across a broad range of projects.
The scope and scale of projects vary significantly across any company. As such, you need to find out which portfolio management software most aligns with your company’s specific requirements. It’s also key to keep in mind your future plans and goals for the PMO team this year and beyond.
There are over 100 project portfolio management providers selling systems today. We’re here to help you navigate the options and hone in on the best platform for your business. To that end, here are some valuable questions to build a framework for your search.
What’s wrong with how you’re managing projects today?
- How many projects are behind schedule due to a lack of visibility?
- What percentage of your projects are completed on time?
- What manual workarounds are you relying on today to get work done that your project portfolio management software needs to automate?
- Are you using Microsoft Excel to handle management and scheduling?
- Is your existing stand-alone PPM solution integrated with your financial accounting system?
- Is it possible to see how progress is impacting overall company profitability?
- Can your accounting and operations teams track overall costs and see trends over time?
- Who uses the current portfolio management software?
- Which departments are everyday users and which are only using your solution occasionally?
- What are your users trying to achieve with your current system? How well can they carry out their goals?
- Is the platform cost-effective for your current users? Are you paying too much in monthly or annual fees for unused features?
- Is your approach to project portfolio management too difficult to use? Is it challenging to learn?
- Was your portfolio management software designed when your company had a different business model than it does today?
- What’s the information and insight you need to manage inventory better that your existing approach doesn’t provide today?
What kind of project portfolio management software will you need?
- What project management, optimizing and scheduling workflows aren’t addressed by your current system?
- How much time does your company spend on generating reports?
- What workflows and production processes most differentiate your company, make it unique and place an added load on your PPM solution?
- What are the five PPM processes that most need improvement in your business today?
- What’s the typical lead time for your company to produce its most common and most complex product? How can this be improved with better portfolio project management?
- Do you need your PPM software to integrate with your manufacturing system so users can access things like your Bill of Materials (BOM)?
- What applications does your team currently use to manage the project portfolio? How many could you replace by choosing portfolio management software instead?
- Are project management and control automated or manual right now?
Additional Factors to Consider
Ask whether on-premise or cloud-based software is better for your company.
Each has its pros and cons. Cloud-based PPM systems provide greater access and don’t require upkeep, but the cost can be high if you need a lot of users. On-premise solutions may be more cost-effective from a user standpoint, but they require regular maintenance and aren’t as flexible.
Determine who will act as the system administrator and be responsible for keeping the PPM solution up to date.
The level to which this is required will likely depend on whether you choose to implement a cloud or self-hosted solution. If you choose on-premise, you’ll need IT staff to maintain the PPM system.
Ask what level of customization you’ll need for the screens, applications and platforms to support your business.
Typically, on-premise PPM solutions have more customization options, since you fully control the environment and code. However, you may find cloud solutions that meet your requirements and don’t require IT expertise to configure.
Ask if the portfolio software can manage the data reports needed to run your business today as well as a year from now.
One of the biggest advantages of project portfolio management software is its reporting capabilities. Instead of manually sifting through Excel spreadsheets to compile reports, you can generate them with much greater ease. However, be sure the software is robust enough to handle your reporting needs not only now but in the future.
Ask whether reports will be easy for executives to understand.
The goal of reports is to provide a clear picture of where things stand. The PPM system should be able to generate reports that are easy to digest and draw conclusions from.
Determine how well the software will integrate with your current technology, specifically accounting, financial and planning systems.
Creating a seamless flow of data is critical. It eliminates silos and ensures each system has the information you need to make informed decisions.
Find out what support or training the vendor will provide during and after installation.
The types of support and training PPM companies offer will vary. Knowing this upfront can help narrow your list. The support you receive from a vendor needs to align with your determined requirements. For example, if you’re implementing PPM software for the first time, training on how to use and administer the PPM system would be vital.
Expert recommendations and analysis of the top software
Questions to Ask During Demos
To get the most out of each demo you attend, it’s best to go in armed with a list of questions you want to ask. Preparing beforehand can help you think through what critical information you need to find out. This will help you come away from the demo with the clearest possible picture of whether (and how well) the PPM solution will fit your requirements.
We recommend asking at least the following questions:
Can you provide an overview of how the PMO team will be able to optimize multiple projects, all relying on the same resources?
This is one of the most challenging aspects of managing a project portfolio. Asking this question forces PPM vendors to illustrate by showing the extent to which the portfolio structure is integrated.
It also reveals how well optimization logic has been integrated across all the portfolio project management systems and data structures. Being able to optimize constrained resources across competing projects is very difficult, and it forces PPM vendors to provide the best of what they have to offer in their apps.
When you go in depth on this issue, the strengths and weaknesses of each PPM vendor will quickly emerge.
Can you provide an example of how a project portfolio needed to be rebalanced based on a budget changing?
All PMO teams are asked to completely redefine their project portfolios based on changes in budgets and financial projections. Seeing how quickly a PPM vendor can do this without having to redo entire segments of the project will give you a strong idea of the system’s capability.
PMO teams are often required to create reports, analyze data and provide presentations on status, while also getting work done. Balancing these two major roles and then having to deal with budget shifts can bring a project to a stop.
Instead of allowing this to happen to the PMO team, be sure to find out how rebalancing the budget for each project and across all projects can be done without impacting overall project structure, progress and speed to completion.
Can you show how your PPM system tracks costs by project, including EVM analysis and reporting?
Tracking costs by project is a basic functionality all PPM suites today. The challenging aspect of this is including the more advanced aspects of cost management and EVM in project workflows. Asking to see how a solution track costs and EVM across a portfolio is critically important. It should show you which projects are on schedule, at risk and behind schedule.
The PPM solution should also be able to analyze the completion percentage of each project in the portfolio and show how resource trade-offs impact overall EVM over time.
Any product demonstration showing costs and EVM by project portfolio item needs to include drill-down into cost category assignments and forecasts, all relating back to EVM calculations. State-of-the-art PPM suites are capable of producing this depth of analysis through their integration with accounting and finance systems.
Our project portfolio is diverse and has a wide variety of people using it. Does it take a professional services engagement to change the interface to your PPM suite?
Changing the interface for many of the previous-generation platforms was challenging. It required many hours of custom coding and development. Asking to see how easy or difficult it is to change the user interfaces and streamline the overall user experience will reveal the quality of the portfolio software’s structure and coding.
It will also provide insights into how well the development team considered personas or unique customer group needs when designing the overall product architecture.
It’s best to specifically ask how to customize screens and even change entire workflows. Doing this will provide insights into how customer-centric the vendor is in their development efforts.
How will your PPM system improve my business?
Software enables organizations to be more competitive on a global scale every day by improving the number and quality of projects delivered on time and under budget. Another added benefit is that EVM techniques allow organizations to more effectively manage each project relative to budget, constraint and broader timeline goals.
Over time, portfolio management software also generates a wealth of data and insights that are critical to improve product development and planning processes. Your company can significantly improve collaboration and time-to-market of new initiatives and projects based on the lessons learned.
Expert recommendations and analysis of the top software
Choosing from among the host of companies is a task you can’t afford to take lightly. The PPM solution you end up with can be the difference between subpar and exceptional business performance. This project portfolio management software guide is meant as a starting point for IT and other professionals who are tasked with making this decision.
Microsoft Project is an organization focused management solution that is suitable for businesses of all sizes. It organizes and monitors projects, including daily tasks and long-term goals. It provides a balance between usability and complexity with cloud-based and on-premise deployment strategies.
Clarizen is a project management and professional services software that helps to increase collaboration and mange tasks across a business. Uses real-time data and dashboards to keep employees and managers up-to-date on the status of various projects. Its visualization abilities allow you to track KPIs and make informed insights quickly. The program can also integrate with software such as Box, ServiceNow and Jira, which allows you to connect the software that your business already uses. A mobile app where you can interact with customers, look at workflows and change task status from your Android or iOS device is also available.
Mavenlink is a comprehensive, cloud-based software that enables services businesses to manage and execute projects at each stage of the lifecycle. By uniting project and resource management, team collaboration, accounting, and business intelligence, it enables organizations to streamline planning and delivery. Includes the option to purchase expert services that cater to companies in the professional services space. When choosing the primary package, businesses work with a team comprised of a manager, a business consultant, a BI consultant, a technical consultant and a training expert.
NetSuite OpenAir enables users to manage time, resources and projects. It contains graphical visualizations of metrics like profit margins, helps users develop customized analytical reports using drag-and-drop tools and manages time-off requests. Its resource allocation and management modules let users plan projects. It is available as an on-premise or on the cloud strategy.
Portfolio for Jira, now known as Advanced Roadmaps for Jira, is an agile road mapping software that is deployable on the cloud. It is offered as a part of Jira’s Premium software, and lets users create strategic roadmaps, use saved views and filters to view real-time data and keep track of progress. It helps predict delivery timelines, plan manually and auto-schedule issues. It manages blockers and bottlenecks by managing dependencies across projects and teams. It integrates with Jira seamlessly and provides visibility across multiple teams. Its reports feature provides users with a graphical view of all the aspects of the plan.
Daptiv by Changepoint is a cloud-hosted solution that efficiently manages a complex mix of projects. It can be configured to streamline project intake, manage personnel and resources, leverage embedded analytics and align project goals with business strategy. It offers modules to manage resources, projects, timesheets and documents in real-time. Its unified BI engine provides visibility into project status, performance, resource availability and other business metrics to managers and team members. Organizations can pivot dashboards and data reports when required.
Scoro is a cloud-based system for small to mid-sized businesses that is available as a mobile app. It manages projects, clients, invoices and tracks business results. It has budgeting and forecasting capabilities. Its security is handled on many levels and allows different user groups to access rights. It improves speed and delivery It is customizable and can integrate with other applications. It integrates with modules like Toggl, Slack, Asana, Jira, QuickBooks Online, Xero Accounting, Microsoft Dynamics Salesforce, WooCommerce and more. It also integrates with file management modules like Dropbox, FTP and Google Docs, support modules like Zendesk and Freshdesk and payment gateways like Stripe and PayPal. Users can also create their own integrations and submit them to the marketplace.
Instantis EnterpriseTrack is used by IT and business process leaders to improve strategy execution and financial performance through more effective work and resource management. Provides a top-down approach to managing, tracking, and reporting on enterprise strategies, projects, portfolios, processes, resources, and results.
Asana is a cloud-based software solution that helps teams of all sizes manage and organize projects while increasing communication and collaboration. It helps teams stay aligned on goals, locate risks and hit project deadlines. The program’s use cases include marketing, HR, engineering and design. It also offers a variety of workflow solutions: Agile, Scrum, task management and more.
Clarity PPM helps businesses enhance their delivery of programs and projects. It lets companies manage their workforce, products, services and finances. Users can formulate and execute strategic business and investment decisions with its insights. It can be implemented as an on-premise or cloud-based service and can either be hosted or delivered as a SaaS. It offers accessibility via web browser and mobile device.
Jira is a development, collaboration and an issue tracking software suite that helps organizations manage their project workflows. It helps agile teams track, plan and release projects and supports kanban, scrum or hybrid workflows. Managers can plan and prioritize their team’s assignments in a visible environment that tracks performance as progress is made. It is supported by over 3,000 modules that can be customized for enhanced user experience. It can be accessed via internet-connected mobile devices and helps manage projects on-the-go. It seamlessly integrates with options like Bamboo while remaining scalable for operations of any size.
Planview is a cloud-based work and resource management software application that helps companies transform their processes from strategy to delivery. It lets enterprises accelerate on-strategy delivery, adapt to changing work environments, create an innovation culture, realize agile at scale and make the product shift. It delivers a comprehensive set of modules that include innovation, portfolios and lean management, strategic and financial planning, lean and agile delivery and enterprise architecture. It is designed for addressing the requirements of mid-market to global enterprises.
Easy Projects is a cloud-based professional services software that enables teams to initiate automatic workflows throughout every department to arrange and implement projects at an accelerated and effortless rate. It unites distributed teams, contractors and clients, permitting them to review and analyze project performance and profitability, pinpoint bottlenecks in project activities, evaluate risks in labor costs and dodge delays with thorough reporting.Budget and expense tracking, resource management, project financial management, CRM integration and time tracking are only a few of its vital features.
Celoxis is an online solution that manages diverse and complex project portfolios. It helps users manage resources, budgeting, revenue forecasts, time-tracking, expense management, team collaboration and reporting. It can be implemented on-premise or as a cloud-based service. It is customizable and integrates seamlessly with third-party modules like Excel and Outlook. It is also bundled with a notification center that helps users view all notifications in one location.
Sciforma is an online management software suite that can be tailored to suit the needs of organizations. It offers a flexible interface that can be configured according to the unique environment of a company. It is deployable on-premise or as a SaaS. It provides robust and scalable inclusions that help businesses minimize risks and maximize benefits. It offers end-to-end support with modules that strengthen functional, strategic and executional management.
Primavera P6 from Oracle is a robust solution for global prioritization, planning, management and execution of projects and portfolios. It offers two main versions, P6 Professional or Enterprise Portfolio Management. Professional focuses on time-sensitive industries like engineering and construction, while Enterprise supports broader collaboration and distribution in industries like IT and science.Both options are suitable for large and complex projects and offer planning, scheduling and resource management. P6 PPM can be set up to store data on a central server, just like EPPM, and offers all that the EPPM version offers.
Planisware is a management-focused system that offers various features, including cost scheduling, risk management, collaboration and more. Its machine learning capabilities enable faster and more accurate project movement. Customers can increase end-to-end visibility and improve decision making using analytics and reports. It can manage resources, portfolio prioritization and cost control from one integrated location. It is suitable for businesses of all sizes.
Enables you to implement continuous improvement at all levels of the business. Seamlessly aligning data from across the entire business to captured, tracked and managed activity and business plans. InPhase lets you find the change levers in the business that have the highest positive effect.
Project Insight is an enterprise web-based solution that serves as a centralized hub to delegate tasks, monitor productivity and collaborate at every stage of the project cycle. Users can formalize the process for internal project requests or submit project proposals to clients with customized forms.It emphasizes project prioritization, collaboration, resource allocation and management, reporting and scheduling to help managers with better decision making. It serves project-based industries like market research, networking hardware company, healthcare organization, heavy industry and more. It also provides a free edition with modules that can be added at an extra cost.
Bubble is an enterprise software provider and consultancy specialized in Project and Portfolio Management (PPM). Founded in 1999, we help organizations to select the right projects, execute them reliably, and improve productivity. Bubble Innovator™ is our best-in-class, cloud-based, PPM software solution. Putting live data and automated reporting tools at user’s fingertips, its purpose is to help companies manage the complexities of a distributed workforce, collaboratively. It gives leaders the confidence to make difficult decisions while ensuring project delivery teams are working on the right things - as productively as possible. Powerful, intuitive, and highly configurable, it’s used across the world and is proven to deliver:o Better performing portfolios.o Productivity and efficiency gains across all projects.o High levels of user adoption and satisfaction.
Micro Focus PPM is an organizational tool that helps businesses maintain compliance and reduce expenditures. Companies can plan and manage portfolios, resources and finances. It offers a dashboard view of all relevant information and notifies users about resource modifications that occur within a company. It offers capabilities to deliver outcomes by driving transformation and overcoming project challenges. It helps organizations overcome cost, time and resource management challenges and allows data consolidation and visibility within enterprise portfolios. Executives can prioritize tasks and get a peek into resource utilization while aligning them with business goals. It provides crucial information in real time by capturing project operations and execution to help companies make the right investment decisions.
ProofHub is a cloud-based solution that helps manage, collaborate and discuss work with clients and team members at a central location. It helps managers prepare notes and to-do lists, discuss plans and lay down daily tasks, calendar milestones and Gantt charts. Project requirements and deadlines can be drilled down for team members by sharing files, notes, timesheets and schedules. Its reporting engine generates customized reports for managers to monitor project progress and resource utilization. Its proofing tool eliminates shuffling back and forth between files and emails by allowing stakeholders to discuss and finalize documents in a single window. Its centralized workspace streamlines review processes and allows content collaborations. It includes modules for time tracking and resource planning.
Designed to adapt to your organization’s business processes, Genius Project delivers a highly flexible and configurable portfolio and project management software allowing tailored feature sets for a wide array of project teams and project types.
Trello is a cloud-based visual collaboration solution that can be used by organizations of any size to plan tasks and projects. It helps users define projects, requirements and workflows to ensure they are completed in a planned and sequential manner. It organizes projects into boards and provides a peek into ongoing projects and tasks. It helps administrators delegate tasks, set deadlines and define workflows while supporting a range of project types. Specific team use cases include marketing, engineering, product management, support, design and sales. It is also useful for remote teams and startups.
ProjectManager is a cloud-based solution that combines planning, scheduling and tracking with collaboration tools for teams. Real-time updates are reflected in their dashboards, giving users a quick look at tasks, project status and more. Reports are easily generated, providing managers with insights on time, budget, and team workloads, among others. Timesheets are synchronized with tasks and workload features, allowing managers to quickly approve them.It provides free templates for IT, project planning and initiation. Available on Mac, Windows, Android and iOS, users can collaborate and see updates from anywhere. It serves industries like IT, healthcare, logistics and more. It also offers a 30-day trial and three paid plans afterward.
Drive integrated program management with Deltek IPM Solutions. Deltek IPM easily integrates cost, scheduling and resource information, giving you the most reliable program status updates and earned value reports. With integrated program management software, you get the most out of program control information- so you can stay on scope, on schedule and on budget.
Microsoft Project Server is a flexible on-premises solution for project portfolio management (PPM) and everyday work. Team members, project participants, and business decision makers can get started, prioritize project portfolio investments and deliver the intended business value from virtually anywhere. Requires SharePoint 2013, sold separately
SharePoint is about giving you and the people you work with a better way to get things done together. That means your content is stored and organized in one place. You can access it from virtually anywhere and share it with anyone.And that’s just the beginning. SharePoint gives you all kinds of ways to plan projects, stay in sync with each other, and work on content together.
WorkZone is a cloud-based solution with a focus on document management and collaboration. Organize projects by task and sub-task while assigning responsibilities and receiving notifications when tasks are due. It offers custom branding for companies wishing to display logos on portals or external customer accounts. It has the ability to share files and collaborate with other team members. Offers real-time status of project progress across workspaces, enabling decision makers to act quickly and make changes where and when needed. It is suitable for any size of business in industries like construction, consulting, non-profit, healthcare and more. It offers three pricing plans — team, professional and enterprise. Available on iOS and Android, users can access it from anywhere at any time.
Project.net can help you solve all of these problems and more. Our software provides a range of features and functionality that can help anyone who works on projects. We won’t lie; our tools, like most project portfolio management tools, were originally developed to help manage IT projects and departments. But the features that have evolved to help with productivity and collaboration are equally useful to people developing new products and providing professional services. Features that provide visibility, accountability and strategic alignment are useful across organizations rely heavily on project teams.
Pivotal Tracker is a cloud-hosted project planning solution that facilitates real-time communication and collaboration within cross-functional agile teams. Businesses can keep a tab on progress throughout a project’s lifecycle. It helps teams delegate and prioritize tasks, list actionable components and set deadlines. Project status, conversations and workflows are stored at a central location for easy accessibility and defining priorities. It computes the time required to complete a project or smaller tasks based on previous data. Managers can use this data to estimate delivery time for every project subject to workforce availability and other conditions. It offers an iteration module that helps prioritize project tasks and divide them into manageable subtasks. Project status, everyday tasks and resource availability are displayed on a shared calendar.
Workday Project is a cloud console solution that focuses on critical business components such as people, resources and work. Get insights into how a team or project works, underperforming areas and ways to improve efficiency. It seamlessly unifies with its other application like finance management, expenses, human capital management and time tracking. Managers can plan, monitor, and analyze projects, talent, business and profitability efficiently throughout their project life cycle. It serves industries like life sciences, manufacturing, media and more. Available on iOS, Android and web-browser, users can submit time-off or expense reports, view notifications, check on projects and enter time from anywhere in real time.
Tenrox Project Workforce Management helps manage your projects from initiation, to execution, to chargeback, to close. It provides a best-of-breed tool for project management, time expense management, resource management project financials to meet the challenges of managing your globally dispersed business units and project workers who collaborate on projects from multiple remote locations and time zones.
Cloud-based Apptivo provides task management, project billing, timesheets and team management to help small businesses effectively execute projects. It supports integration for enhanced capabilities, and a mobile app offers users access from anywhere.
LiquidPlanner is a cloud-based solution that lets teams monitor and collaborate while managing resources, projects and portfolios. It uses a distinct scheduling methodology that focuses on prioritizing tasks. It provides a simple drag-and-drop interface, social communication tools and integrations to support project workflows of all sizes. It matches the needs of SMEs and large enterprises in industries like IT, professional services, marketing teams, development management and more. It provides a 14-day free trial and a professional plan priced per user per month. It also offers an enterprise plan, which is ideal for large organizations.
Pricing & Cost Guide
See the Price/User for the top PPM software… plus the most important considerations and questions to ask when shopping.
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