--- title: 12 LMS Requirements You Need + Free Template --- # 12 LMS Requirements You Need + Free Template Last Reviewed: March 12, 2026 13 min read [6 comments](https://www.selecthub.com/learning-management/learning-management-software-requirements-features-list/?noamp=mobile#comments) [ ![Zachary Totah](https://www.selecthub.com/wp-content/uploads/2020/07/Zac-96x96.jpg) ](https://www.selecthub.com/author/zachary-totah/) [Written by Zachary Totah](https://www.selecthub.com/author/zachary-totah/) Content Manager & Editor [ ![Aayushi Kishor Sharma](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Aayushi-Kishor-Sharma-96x96.jpg) ](https://www.selecthub.com/author/aayushi-kishor-sharma/) [Technical Research by Aayushi Kishor Sharma](https://www.selecthub.com/author/aayushi-kishor-sharma/) Senior Analyst Table of Contents Explore the LMS Hub What's your top priority today? * [Learn](#) * [What Is LMS?](https://www.selecthub.com/category/learning-management/) * [Types of LMS](https://www.selecthub.com/learning-management/types-of-lms-software/) * [LMS Features](https://www.selecthub.com/learning-management/lms-features/) * [LMS Examples](https://www.selecthub.com/learning-management/lms-examples/) * [Plan](#) * LMS Requirements * [Our List of the Top 12 LMS Requirements](#Our%5FList%5Fof%5Fthe%5FTop%5F12%5FLMS%5FRequirements "Our List of the Top 12 LMS Requirements") * [1\. AI-Based Capabilities](#1%5FAI-Based%5FCapabilities "1. AI-Based Capabilities") * [2\. Assessments](#2%5FAssessments "2. Assessments") * [3\. Collaboration](#3%5FCollaboration "3. Collaboration") * [4\. Compliance](#4%5FCompliance "4. Compliance") * [5\. Content and Course Management](#5%5FContent%5Fand%5FCourse%5FManagement "5. Content and Course Management") * [6\. Ecommerce](#6%5FEcommerce "6. Ecommerce") * [7\. Learning Delivery](#7%5FLearning%5FDelivery "7. Learning Delivery") * [8\. Mobile Capabilities](#8%5FMobile%5FCapabilities "8. Mobile Capabilities") * [9\. Reporting and Dashboards](#9%5FReporting%5Fand%5FDashboards "9. Reporting and Dashboards") * [10\. User Management and Gamification](#10%5FUser%5FManagement%5Fand%5FGamification "10. User Management and Gamification") * [11\. Platform Capabilities](#11%5FPlatform%5FCapabilities "11. Platform Capabilities") * [12\. Integrations](#12%5FIntegrations "12. Integrations") * [Get Our Free LMS Requirements Template](#Get%5FOur%5FFree%5FLMS%5FRequirements%5FTemplate "Get Our Free LMS Requirements Template") * [Key Questions To Define the Right LMS Fit](#Key%5FQuestions%5FTo%5FDefine%5Fthe%5FRight%5FLMS%5FFit "Key Questions To Define the Right LMS Fit") * [FAQs](#FAQs "FAQs") * [Up Next: Explore LMS Options That Fit Your Needs](#Up%5FNext%5FExplore%5FLMS%5FOptions%5FThat%5FFit%5FYour%5FNeeds "Up Next: Explore LMS Options That Fit Your Needs") * [LMS Pricing](https://www.selecthub.com/learning-management/lms-pricing-models/) * [LMS RFP](https://www.selecthub.com/learning-management/lms-rfp/) * [Compare](#) * [Best LMS Software](https://www.selecthub.com/c/lms-software/) * [LMS Comparison](https://www.selecthub.com/learning-management/lms-comparison-chart/) * [Best Free LMS](https://www.selecthub.com/learning-management/free-lms-software/) * [Best LMS for Small Businesses](https://www.selecthub.com/learning-management/picking-lms-for-smb/) * [Best Open-Source LMS](https://www.selecthub.com/learning-management/open-source-lms-software/) * [Most Popular LMS](https://www.selecthub.com/learning-management/most-popular-lms/) * [Canvas vs. Blackboard](https://www.selecthub.com/learning-management/canvas-and-blackboard/) * [Launch](#) * [LMS Implementation](https://www.selecthub.com/learning-management/lms-implementation-checklist-7-critical-steps/) * [LMS Integration](https://www.selecthub.com/learning-management/lms-integration/) Choosing the right [learning management system](https://www.selecthub.com/c/lms-software/) isn’t just about ticking boxes — it’s about finding a solution that actually makes training easier, not more complicated. That’s why it pays to get clear on your LMS requirements before you start comparing vendors. With a solid list of what your team really needs, you can steer the process, avoid costly mistakes, and make a choice you’ll feel confident about. This guide is here to help. You’ll get: * Key LMS requirements to look for * Smart questions to help you find the right fit * A free template to simplify the process [Get our LMS Software Requirements Template](https://pmo.selecthub.com/lms-requirements-site-vers/) ## Our List of the Top 12 LMS Requirements [AI-Based Capabilities](#group%5F224) Automate tasks like course recommendations, content tagging, and progress tracking. [Learn more](#1%5FAI-Based%5FCapabilities) [Assessments](#group%5F720) Quizzes, tests, and assignments help evaluate learner performance and track progress. [Learn more](#2%5FAssessments) [Collaboration](#group%5F794) Learners and instructors can interact through discussion forums, messaging and group projects for a more engaging experience. [Learn more](#3%5FCollaboration) [Compliance](#group%5F227) Track and manages compliance training to ensure your team meets regulatory requirements. [Learn more](#4%5FCompliance) [Content and Course Management](#group%5F907) Easily create, organize, and update courses with tools for multimedia content and learning paths. [Learn more](#5%5FContent%5Fand%5FCourse%5FManagement) [Ecommerce](#group%5F933) Sell courses online with built-in payment processing and marketing tools. [Learn more](#6%5FEcommerce) [Learning Delivery](#group%5F251) Deliver courses through various formats, such as video, text, and live sessions to support diverse learning styles. [Learn more](#7%5FLearning%5FDelivery) [Mobile Capabilities](#group%5F569) Enable learners to access courses and complete training on the go. [Learn more](#8%5FMobile%5FCapabilities) [Reporting and Dashboard](#group%5F511) Track learner progress and generate insights with customizable reports and visual dashboards. [Learn more](#9%5FReporting%5Fand%5FDashboards) [User Management and Gamification](#group%5F251) Manage users, assign roles and motivate learners with points, badges and leaderboards. [Learn more](#10%5FUser%5FManagement%5Fand%5FGamification) [Platform Capabilities](#group%5F479) Get built-in tools for security, automation, customization and more. [Learn more](#11%5FPlatform%5FCapabilities) [Integrations](#group%5F336) Connect your LMS with other tools like HR, video conferencing and CRM. [Learn more](#12%5FIntegrations) We’ve onboarded over 100,000 users into our software selection platform. This has given us a wealth of insights into their usage patterns based on industry, company size and user persona. By leveraging this data, we’ve identified key requirements you should consider to minimize the risk of selecting the wrong software. Our goal is to empower you to benefit from the collective experience of your peers who’ve embarked on the same journey before you. ![LMS Requirements Project summary dashboard in SelectHub Express App.]() We’ve put together an LMS requirements checklist to help you pinpoint which features matter most and understand how they’ll benefit your training efforts. ![Top LMS Requirements]() ### 1\. AI-Based Capabilities Building and running training shouldn’t eat up your time or your energy. AI-powered tools help you create, personalize and manage learning without the hassle. Here’s how: * **Smarter learning paths:** Learners get course recommendations based on their skills, progress, and interests so every step feels relevant. * **Faster content creation:** Let AI help you build courses, quizzes, and reports in less time. * **Quicker answers:** AI-powered search, translations, and chatbots make it easy for learners to find what they need, when they need it. **Why it matters:** Your people get the right training at the right time, while you save time creating, managing, and delivering it. ![Skyprep dashboard with announcements and AI chatbot support.]() Personalize learning with AI chatbots. [Source](https://skyprep.com/2021/12/22/personalize-your-learning-with-skypreps-artificial-intelligence-like-chatbot/) ### 2\. Assessments How do you know if training is actually sticking? Built-in assessments make it easy to create quizzes, tests, and surveys that show where learners are excelling and where they need more support. * **Easy-to-build quizzes:** Create tests using multiple-choice, short answer, or other formats in minutes. * **Randomized questions:** Shuffle questions to keep assessments fair and focused. * **Personalized testing:** Deliver the right questions to the right people based on role, skill, or progress. **Why it matters:** You can spot gaps early, track progress clearly, and help every learner stay on the path to success. ![Tovuti activity dashboard showing course stats and completion rates.]() View detailed analytics on the dashboard. [Source](https://www.tovutilms.com/lms-management) ### 3\. Collaboration Turn your LMS into a shared learning space where teams can discuss, give and receive feedback, and grow together, with collaboration tools like: * **Discussion boards** to spark conversations and share insights as a group. * **Peer reviews** where learners can give constructive feedback that helps everyone improve their skills. * **Content co-creation** for users to collaborate on learning materials. * **Video conferencing** to bring teams together for live discussions and training sessions. **Why it matters:** You can easily share updates and learners can ask questions, share insights and support each other. ![LMS Discussion Boards Example]() Learners can hold Q/A sessions on the discussion board. ### 4\. Compliance No matter where or how people take your training, content standards like SCORM make sure courses run smoothly and look the way they should. Built-in compliance tools also help you meet industry, government and safety requirements without extra hassle. * **SCORM compatibility:** Deliver courses that work consistently across devices and platforms. * **API support:** Connect your LMS with other tools for a more flexible learning experience. * **Compliance features:** Meet regulatory standards for federal contracts, safety training, and more. **Why it matters:** You can deliver compliant training and give learners a consistent, reliable experience every time. ![LMS Compliance Checklist]() ### 5\. Content and Course Management Training works best when it’s engaging, interactive and tailored to your team’s needs. Built-in course creation tools help you design and manage materials that look great, keep people interested and help them apply new skills on the job. * **Customizable design:** Use templates, images, video, and branding to bring your courses to life. * **Interactive content:** Add quizzes, links, and activities that keep learners involved. * **Feedback tools:** Gather learner feedback to improve courses over time. * **Personalized learning:** Build different courses for different roles, or let learners choose topics that fit their goals. **Why it matters:** Learners stay engaged and build relevant skills, while you create training that’s effective and easy to manage. ![Cypher Learning screenshot showing Middle management path modules]() Example of a learning path in an LMS. [Source](https://www.cypherlearning.com/blog/business/personalized-corporate-training) ### 6\. Ecommerce If you sell training, your LMS can help you do it all in one place. Look for [eCommerce tools](https://www.selecthub.com/learning-management/lms-ecommerce/) like: * **A course storefront** to sell workshops, certifications, or on-demand training right from your LMS. * **A shopping cart & discounts** that make it easy for buyers to choose courses and take advantage of special offers. * **A secure payment terminal** to accept credit cards, mobile wallets, and gift cards with built-in security. **Why it matters:** You can manage sales, payments, and course delivery, making it easier to offer a professional buying experience from start to finish. ![Course settings page with eCommerce and embed options in Abara LMS.]() Sell courses on a branded eCommerce platform. [Source](https://abaralms.com/saas-based-lms-features/lms-with-ecommerce-features/) ### 7\. Learning Delivery Everyone learns differently — your LMS should support them all. From online self-paced courses to live, instructor-led sessions, look for features that let you deliver training that fits each of your learner’s needs and schedule. Key requirements include: * **eLearning:** Let employees take courses, quizzes, and resources online. * **Blended learning:** Combine online modules with hands-on, in-person sessions for deeper skill-building. * **Instructor-led training (ILT):** Host live, interactive classes online or on-site. * **Asynchronous learning:** Offer flexible, self-paced learning — ideal for busy teams or remote workers. **Why it matters:** You can make training accessible to every learner — no matter their location, schedule, or learning style. ![Virtual Classroom interface with video and chat]() Example of a virtual classroom for instructor-led training. [Source](https://www.readytech.com/solutions/virtual-instructor-led-training/) ### 8\. Mobile Capabilities Training shouldn’t stop just because people aren’t at their desks. An LMS with a dedicated mobile app or mobile-friendly responsive design makes it easy to access courses, assignments, and updates from any device, wherever learners are. * Learners can take courses, complete assignments, and check progress on the go. * Offline access lets them download materials to keep learning without an internet connection. * You can send reminders about deadlines, new courses, or schedule changes — all through the app. **Why it matters:** Learners can stay on track and up to date whether they’re in the office, at home, or on the move. ![ExpertusONE mobile learning dashboard with course list and enrollment stats.]() Allow learners to check their course progress on the mobile app. [Source](https://expertusone.com/expertusone-mobile/) ### 9\. Reporting and Dashboards To improve training, you need to see what’s really happening. Built-in reports and dashboards give you clear, visual insights into learner progress, course performance, and engagement — so you can make smarter decisions fast. Handy features include: * **Visual reports** to track course completions, learner progress, time spent on each course, and more with easy-to-read charts and graphs. * **Custom dashboards** that let you personalize your view to focus on the metrics that matter most to your team. * **Data filters** to easily drill down into specific courses, groups, individual progress or timeframes for deeper analysis. **Why it matters:** You can quickly see what’s working, what’s not, and where to focus your efforts to improve learning outcomes. ![iSpring Learner progress dashboard with training stats and completion rates.]() Get an overview of each learner’s progress. [Source](https://www.ispringsolutions.com/blog/lms-reports) ### 10\. User Management and Gamification Look for an LMS that makes it easy to manage users and keep learning engaging, with features like” * **User management:** Create profiles, set permissions, and organize learners by role, team, or location. * **Leaderboards & points:** Spark friendly competition to encourage course completion. * **Badges & certificates:** Recognize milestones and celebrate achievements to keep learners motivated. **Why it matters:** You can deliver the right content to the right people while keeping learners engaged, motivated, and coming back for more. ![Accord LMS leaderboard with user rankings, points, and badges.]() Game-based tools make learning engaging and fun. [Source](https://www.accordlms.com/features/gamification) ### 11\. Platform Capabilities These built-in tools determine the platform’s scope and capacity to meet your needs: * **Security features** like single sign-on, data encryption and two-factor authentication. * **Customization options** — domain and URL, themes, fields, and web pages. * **Audit trails** to maintain records and generate reports for compliance purposes. * **Workflow automation** to trigger actions for events, like sending an email to a team lead when a learner fails a quiz. **Why it matters:** You can protect sensitive information, reduce security risks, and stay compliant without adding unnecessary complexity for users. ![LearnWorlds user role permissions]() Role-based access settings in an LMS. [Source](https://www.learnworlds.com/tailored-user-roles-for-enterprise-lms/) ### 12\. Integrations Your LMS works even better when it connects with the tools you already use. It should let you [integrate with other key systems](https://www.selecthub.com/learning-management/lms-integration/) in your tech stack so everything runs smoothly. * **Connected systems:** Sync with [platforms for HR](https://www.selecthub.com/c/hr-management-software/), document storage, course libraries, single sign-on, video meetings and more. * **Automated updates:** Share information across systems without switching between tools. * **APIs and data exports:** Move data in and out easily with support for spreadsheets, PDFs, and more. **Why it matters:** You save time, reduce manual work, and keep learning connected to the rest of your business. ![Learn Upon Zoom Integration]() Example of a Zoom integration with an LMS platform. [Source](https://www.learnupon.com/blog/lms-zoom-integration-benefits/) ## Get Our Free LMS Requirements Template We’ve been helping LMS buyers find the right solutions since 2015\. Our template is built on the back of that experience, with over 100 best practice requirements to choose from. Use the template to more easily narrow down your options and keep everyone on the same page. That way, when it’s time to decide, you can feel confident you’re getting the best fit for your needs. [ ![](https://www.selecthub.com/wp-content/uploads/2025/07/LMS-Requirement-CTA.jpg) ](https://pmo.selecthub.com/lms-requirements-site-vers/) ## Key Questions To Define the Right LMS Fit Use these questions to help you think more strategically before you start shortlisting vendors. **1\. Who is the training for and what motivates them to complete it?** Different learning audiences — new hires, managers, partners, customers — are driven by different things. The right LMS should flex to meet those needs, whether that’s compliance, career growth, or product knowledge. **2\. What outcomes matter more than course completion?** Completion rates look nice on a dashboard, but what’s the real goal? Are you aiming for behavior change, reduced risk, higher retention? Think beyond tracking and focus on [LMS features](https://www.selecthub.com/learning-management/lms-features/) like skills tracking or real-world application prompts that help deliver real impact. **3\. What other systems need to talk to the LMS and who owns those systems?** Integrations are often where LMS projects stall. Get clear early on about what needs to plug into your LMS (HRIS, [CRM](https://www.selecthub.com/learning-management/lms-salesforce-integration/), video conferencing, eCommerce) and who’s responsible for making those connections work. **4\. How do we want people to feel when they use the LMS?** User experience matters more than you think. Should learning feel social? Fast? Self-paced? Guided? Professional? Your answer shapes everything from the interface to features like gamification, community forums, and learning paths. **5\. What does success look like 6 months and 2 years from now?** Think beyond the launch. Are you planning for growth? Multi-language training? New compliance needs? Defining long-term success early helps you avoid costly rework or switching platforms later. ## FAQs [How detailed should my LMS requirements list be?](#group%5F253) Your list should cover the “big picture” like key features and use cases, along with critical details — compliance needs, user access, integration points. You don’t need to list every tiny feature. Instead, focus on where your current system and process is falling short today. [How do I gather LMS requirements from different teams or stakeholders?](#group%5F832) Start by talking to the people who will use or manage the system like team leads, HR, and IT. Ask about their pain points, goals, and must-haves. Your goal is to create a shared requirements list to make sure everyone’s on the same page. ## Up Next: Explore LMS Options That Fit Your Needs Once you’ve nailed down your LMS requirements, the next step is finding the right fit. Our expert guide makes it easy to compare top platforms and see which ones check the boxes for you and your team. [Find the Right LMS Faster With Our Top Picks](https://www.selecthub.com/c/lms-software/) What do you think is the most important in finding a good LMS? Let us know in the comments below! 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Contributions from Zachary Totah, Aayushi Kishor Sharma, Nithin Shetty, and Jaisri Narasimman. ## About the Contributors The following team members helped research, create, and review this content. [ ](https://www.selecthub.com/author/zachary-totah/) Written by [Zachary Totah](https://www.selecthub.com/author/zachary-totah/) Content Manager & Editor As SelectHub's Content Manager, Zac is in charge of content across diverse categories including CRM, ERP, HR, medical and project management. He has over 6 years of experience writing and editing for B2B tech and holds a B.A. in communications. His work is driven by his goal of making it less overwhelming for people to find software for their business. [See Full Bio](https://www.selecthub.com/author/zachary-totah/) [ ](https://www.selecthub.com/author/aayushi-kishor-sharma/) Technical Research by [Aayushi Kishor Sharma](https://www.selecthub.com/author/aayushi-kishor-sharma/) Senior Analyst Aayushi Sharma has been part of SelectHub since 2021\. In her role as a Senior Analyst, she leads research efforts for categories including HR, EHR and marketing. She also earned an MBA in marketing. Outside of work, she's a social butterfly who loves exploring new things and places. [See Full Bio](https://www.selecthub.com/author/aayushi-kishor-sharma/) [ ](https://www.selecthub.com/author/nithin-shetty/) Technical Research by [Nithin Shetty](https://www.selecthub.com/author/nithin-shetty/) Senior Analyst With experience in research and consulting going back to 2015, Nithin Shetty is an asset to SelectHub's research team. In his Senior Research Analyst role, he works on projects in categories like HR, CRM, EHR and ERP. He's also a big movie buff and sports fan. When he isn't watching his favorite film or game, he's usually volunteering his free time to causes like blood drives and environmental cleanup. [See Full Bio](https://www.selecthub.com/author/nithin-shetty/) [ ](https://www.selecthub.com/author/jaisri-narasimman/) Technical Research by [Jaisri Narasimman](https://www.selecthub.com/author/jaisri-narasimman/) Principal Analyst A graduate of NTU Singapore, Jaisri Narasimman honed her data mining and curation skills during her post-graduate education, focusing on developing strategies to help businesses make the most of their data. In her role at SelectHub, her research spans categories like HR, CRM and EHR. [See Full Bio](https://www.selecthub.com/author/jaisri-narasimman/) Ishani VatsThe Top 15 Learning Management Systems (LMS) Features * ‹ * › ### Conversation (6) ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/learning-management/learning-management-software-requirements-features-list/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. Δ * ![Avatar photo](https://secure.gravatar.com/avatar/32da531650d74f225f3f99e769f5bcecaa332c57741485a5e132247ed89a3651?s=96&d=mm&r=g) #### **Candace Cummings** \- August 4, 2023 I’ve done this so many time and never take the documentation with me, so I’m constantly recreating the wheel. Thank you for creating such a comprehensive guide. **[Reply](#comment-178980)** [![Ishani Vats](https://www.selecthub.com/wp-content/uploads/2021/11/cropped-Ishani-Vats-Profile-48x48.png)](https://www.selecthub.com/author/ishani-vats/) #### **Ishani Vats** \- May 14, 2024 You’re most welcome, Candace! We’re glad you found this article helpful! **[Reply](#comment-193038)** * ![Avatar photo](https://secure.gravatar.com/avatar/7c1a0cf6191a1d97a8e3009f130e557f0dd7bec5c433380b425c8764549017b8?s=96&d=mm&r=g) #### **Jose Gruben** \- March 11, 2021 This article has a great information **[Reply](#comment-64401)** [![](https://secure.gravatar.com/avatar/325a4725a6f855d11144b5667811ee98c1a70f09400af42b2b3afa2ad716258c?s=48&d=mm&r=g)](https://www.selecthub.com/author/grace-savides/) #### **Grace Savides** \- March 11, 2021 Thanks! We’re always glad when someone finds our resources helpful. **[Reply](#comment-64412)** * ![Avatar photo](https://secure.gravatar.com/avatar/aad255654b78ae88732f74421805bac45fe65abeb8574a5230ef26e15977a9ca?s=96&d=mm&r=g) #### **Ashish** \- February 14, 2021 Thanks you mam for valuable information and guide lines on LMS It has helped me to understand easily about LMS and the key requirements Thank you so much mam.. **[Reply](#comment-61741)** [![](https://secure.gravatar.com/avatar/325a4725a6f855d11144b5667811ee98c1a70f09400af42b2b3afa2ad716258c?s=48&d=mm&r=g)](https://www.selecthub.com/author/grace-savides/) #### **Grace Savides** \- February 16, 2021 Thank you for your kind words! I’m glad it helped you. Learning about a new system can be tricky. 🙂 **[Reply](#comment-61989)** **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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