Wondering if you need employee training software? If so, you’re asking the wrong question. It’s not a matter of should you engage in web-based employee training, but how you can most effectively deliver that training. That’s where LMS software (Learning Management System) comes in.
Think about it this way: Have you considered the cost of not training your employees? The right employee training program (also known as eLearning software) allows you to streamline and improve the ways your organization prepares employees to excel in their jobs, as well as provides necessary education to ensure employees comply with industry standards.
Compared to traditional classroom training, employee training software programs offer a wealth of advantages including time and cost savings as well as efficient onboarding.
What’s more, the use of learning management systems is growing like Jack’s beanstalk. The LMS market is expected to more than double by 2023, increasing from $9.2 billion to over $22 billion.
The days where classroom sessions alone were sufficient are long gone. As more and more systems and processes go digital, the best way to equip your employees for workplace success is through an online training software solution.
7 Benefits of Employee Training Software Programs
Sounds promising, but what are the specific ways using an LMS can positively impact your company? Here’s a look at seven of the most compelling:
1. Reduce Training Time and Cost
One major advantage of using an LMS is the impact it will have on your bottom line. No longer will you have to worry about the expenses associated with in-person training at an offsite location, which add up quickly when you factor in the cost of travel and instruction. On top of that, once an online course is in place, you can use it repeatedly instead of shelling out more money to cover the training for each new hire.
Employee training programs also make it possible for employees to contribute while at the office rather than attending a training session that impacts productivity at the company’s expense. Instead of suffering from constant distractions, employees are free to focus on getting work done.
Another factor is whether the program is hosted on-premises or via a cloud-based platform. Research suggests that by 2020, eight out of every 10 organizations worldwide will adopt an LMS based in the cloud. Cloud solutions also save money as they eliminate the cost of buying, setting up and maintaining software on-site. And since cloud-based providers typically offer the authoring tools needed to create a course, you won’t incur extra expenses for authoring software.
Finally, let’s not forget the time you’ll save by using an online program when it comes to course creation, updates and actual training time.
Thanks to technology, industries are always changing, so being able to revise course material accordingly will let your company adapt in real time and keep employees up to speed with the latest industry demands.
And as long as employees don’t run off to the Canadian tundra (or anywhere else without internet) they’ll have instant access to the training modules and can take their learning with them wherever they go, helping drastically cut down on the time it takes to complete the training.
2. Attract Talent
One reason to consider in-house employee training software is that better training attracts better people. Talented and experienced workers who have choices about where they want to land next naturally gravitate toward the best companies.
How do they choose which firms are the cream of the crop? They look for indicators — aspects of corporate culture and signs that a company is moving forward by offering educationally rewarding environments. Good training software aids in managing this impression. It shows that the company is well-equipped to bring new people in, and it can have an impact on driving interest in open positions.
3. Create Efficient Onboarding
Armed with the best employee training software for your needs, you’ll find the onboarding process much more efficient.
Gone are the days where you have to worry about removing employees from work to receive classroom training. Now, you can distribute the curriculum quickly, and it takes only a handful of clicks via a user-friendly interface to edit users and file access. And since many programs include multiple ways to absorb the training materials — such as videos as well as text — employees can learn in the way they find most helpful.
LMS software simplifies employee training and removes the variation that’s natural with a classroom setting — how instructor-led training teaches the material will vary person by person, which can lead to problems if you need to ensure every staff member receives the same training. The consistency of an online course is especially helpful when it comes to teaching standardized requirements that may be present in your industry.
Another benefit is that an LMS lets you easily monitor employee performance and progress, using tests to check their ability levels. With this information in hand, you can confidently assign tasks to employees based on their readiness to perform a satisfactory job.
Finally, automation for tasks like generating reports and grading scores eliminates unnecessary work, while LMS programs complement other critical pieces of management setups, such as employee training tracking software, tools for employee attendance, employee timesheets, scheduling software and more. Say hello to seamless control over the entire process.
4. Improve Communication and Employee Engagement
Employee training software provides a smooth channel of communication between managers and employees and stimulates student interaction. The administrator can send custom notifications to individual dashboards, and online forums give employees an easy and interactive way to communicate among their peers — an advantage that wasn’t possible in classrooms where one instructor communicated with multiple students at once. Students also have the option of forming group study sessions, which help boost training productivity and better prepare them for on-the-job success.
Back in the days when employee training happened on paper, training processes were one-dimensional and static. Putting an LMS in place changes the equation and offers a much more vibrant e-learning environment.
For example, many programs gamify features to engage users. Leaderboards, points, badges and trophies keep employees actively engaged throughout the training process. After all, a little healthy competition is a great way to stimulate interest and encourage positive interaction.
5. Equip Employees for Current and Future Success
Employees are the foundation of your company, and what you build is only as strong as that foundation. What creates a strong foundation? To a large extent, the proficiencies of your employees depend on the type of training they receive.
Compliance training, for instance, educates employees on standards and laws present in your industry to ensure everyone is aware of and abides by the regulations. And many solutions offer training content libraries that provide access to a wide variety of training courses, enabling your staff to stay on top of industry trends as well as gain new skills that equip them to execute at a high level, become creative innovators rather than static robots and continually evolve within your company.
Together, these solidify your company’s foundation and position your employees — and your business — for lasting success.
6. Build Relationships at Work
This is an unexpected way that employee training software can add to the overall corporate culture. Using employee training management software gives managers and supervisors a more transparent view of employee progress, which supports building better relationships.
With a clearer window into performance and training achievements, training managers can more easily develop a strong bond with an employee. This helps keep them in sync when it comes to other areas of their working relationship and is one of many areas where technology use bleeds over into the social processes at work within a business. It’s an example of how new tech tools empower companies in pleasantly surprising ways when it comes to training and development.
7. Retain Employees
To paraphrase a famous line from Field of Dreams, “If you train them, they will stay longer.” Meaning that giving high-quality training not only benefits your employees, it makes business sense. Especially considering that 40 percent of employees who don’t receive proper training will quit their job within the first year.
Want to reduce turnover? Implementing employee training software is an important first step to keeping business morale high and motivating your employees for the long haul. Plus, proper training at the beginning helps produce job satisfaction at all levels.
Cutting the turnover rate will also give your business more stability. Think of a boat moored to a dock. If people are continually stepping on and off, the boat keeps rocking, creating an unstable environment for everyone on board. Same with your company. Regularly losing people due to inadequate employee training and needing to rehire staff to replace them keeps your business in constant flux and creates unnecessary tension. And from an employee perspective, it can undermine the company’s trustworthiness.
Here are some ways employee retention helps stabilize your company:
- Reduces the scheduling complexities
- Decreases overall costs
- Presents a better impression on your customers and employees
Your Quick Guide to Employee Learning
If you’re at the beginning of your hunt for employee training software, we want to make the process as straightforward as possible for you. With that in mind, let’s take a look at some key terms you’ll want to be familiar with as you sort through your options. Not all of these will be relevant based on your needs and the type of software you’re investigating, but having them in mind will aid your search and selection process.
Synchronous & Asynchronous Learning
As the term implies, synchronous learning happens at a specific time, much the same as in a classroom setting. On the other hand, asynchronous learning refers to online courses being available whenever needed as on-demand training, which is the case for the majority of cloud-based programs.
This takes a customized approach that fits each student’s individual needs. The experience can be tailored based on learning preferences and interests and adapts according to the learner’s behavior.
This mode — you guessed it! — blends in-person and online employee learning methods for a hybrid model. This can be useful, as not everyone has the same preferred way of absorbing information.
Also referred to as m-learning, this one’s not hard to guess. That’s right, it’s learning via a mobile device. This translates into greater flexibility for employees.
For a more thorough list, check out this glossary of eLearning terms.
Where Do You Go from Here?
Choosing new software is a complicated process. Hopefully, we’ve given you a clear picture of why investing in software to train employees is worthwhile. Not only will it reduce costs and slice training time for a more efficient employee onboarding process, but it’ll also strengthen work relationships, give your employees the skills needed to succeed and encourage them to remain with your organization long-term.
So, what’s the next step? If you’re searching for employee training software and were overwhelmed by the number of options out there, we have you covered. To get an idea of where you need to start, be sure to check out our LMS software requirements template.
What pros and cons do you see LMS software playing in your employee training process? Do you have further questions we can help answer? Drop your thoughts in the comments below!