--- title: Effectively Manage Employees Using Software Technology description: The workplace is changing at a rapid pace. Thanks to new advances in technology, many organizations are utilizing more tools to better understand and manage employees. Workforce management software, employee scheduling software and communication platforms are all helping companies perform more efficiently. There are many things to consider when selecting the right workforce technology to image: https://www.selecthub.com/wp-content/uploads/2026/09/Slack-Communication.webp --- # Effectively Manage Employees Using Software Technology Last Reviewed: September 8, 2026 9 min read [8 comments](https://www.selecthub.com/workforce-management/manage-employees-software/#comments) [![Kristin Eriksen](https://secure.gravatar.com/avatar/f3dd730e818c615d4cfa0f4fbf649a30b84b5738bb7d761887111f295bb6a40b?s=96&d=mm&r=g)](https://www.selecthub.com/author/kristin-eriksen/) [Written by Kristin Eriksen](https://www.selecthub.com/author/kristin-eriksen/) Technical Content Writer Table of Contents - [Employee Scheduling Software](#Employee_Scheduling_Software) - [Empowers Employees](#Empowers_Employees) - [Better Recruitment Process](#Better_Recruitment_Process) - [Essential Metrics](#Essential_Metrics) - [Saves Labor Hours](#Saves_Labor_Hours) - [Mobile Solution](#Mobile_Solution) - [Compliance with Labor Regulations](#Compliance_with_Labor_Regulations) - [Payroll Processing](#Payroll_Processing) - [Payroll Compliance](#Payroll_Compliance) - [Direct Deposit](#Direct_Deposit) - [Payroll Reporting](#Payroll_Reporting) - [Employee Self-Service Portal](#Employee_Self-Service_Portal) - [Tax Calculations and Filing](#Tax_Calculations_and_Filing) - [Communication Software](#Communication_Software) - [Instant Communication](#Instant_Communication) - [Better Record Keeping](#Better_Record_Keeping) - [Promotes Flexibility](#Promotes_Flexibility) - [Community](#Community) - [Task Management Software](#Task_Management_Software) - [Improve Accountability](#Improve_Accountability) - [Track Time Spent on Tasks](#Track_Time_Spent_on_Tasks) - [Store Work Files in a Secure, Shared Location](#Store_Work_Files_in_a_Secure_Shared_Location) - [Team Collaboration](#Team_Collaboration) - [Invest in Your Team](#Invest_in_Your_Team) The workplace is changing at a rapid pace. Thanks to new advances in technology, many organizations are utilizing more tools to better understand and manage employees. [Workforce management software](https://www.selecthub.com/workforce-management-software/), [employee scheduling software](https://www.selecthub.com/employee-scheduling-software/) and communication platforms are all helping companies perform more efficiently. There are [many things to consider](https://www.selecthub.com/miscellaneous/technology-selection/software-selection-tips/) when selecting the right workforce technology to help manage employees. Investing in the right tools not only benefits the company as a whole, but it also helps attract and retain the best talent. The experience you provide for your employees today will determine your company’s future. This article offers tips on how to select the right technologies to manage your employees and [streamline your HR processes](https://www.selecthub.com/hr-management-software/). [Compare Top Workforce Management Software Leaders](https://pmo.selecthub.com/top-workforce-management-software/) ## Employee Scheduling Software In an unpredictable world, scheduling is not easy. Each employee is juggling multiple tasks other than work such as school, family and sometimes additional jobs. With more organizations becoming concerned with promoting work/life balance, initiatives such as flexible schedules or providing schedules in advance only make it more difficult for managers to schedule their employees. Managing your employees’ schedules is a critical component in effectively managing your employees. This is where employee scheduling software comes in. Whether you run an online enterprise, fast food franchise or a local business, employee scheduling software can benefit your workforce and minimize the time and effort it takes to build schedules. ![Planday Scheduling Software]() Employee scheduling interfaces from Planday More benefits of employee scheduling software include: ### Empowers Employees Employees should have a chance to communicate their desired work hours. This introduces a collaborative environment where managers are aware of employee preferences. Employees are able to adjust their schedules and easily request time off from their own device. Efficient employee scheduling is the backbone of employee happiness, leading to higher productivity, lower turnover and improved staff loyalty. ### Better Recruitment Process Recruiting a new employee is an important investment, not only in terms of money but also time. Onboarding becomes easy with employee scheduling software. Employees can view important documents in the communication hub such as company announcements and HR policies. New employees have all the information they need, all from one platform. ### Essential Metrics Almost all employee scheduling solutions provide reporting features. Managers can retrieve real-time data to get insights on labor budgets, actual timesheet costs, sales transactions and other employee variables to keep your business on the fast track. ### Saves Labor Hours Creating a schedule can take hours to complete. With employee scheduling software, the process can take anywhere from 20 minutes to a few seconds. Some [scheduling software](https://www.selecthub.com/construction-scheduling-software/) allows managers to auto-schedule their staff. In other words, the auto-scheduling feature can forecast labor demands (such as how many people you need working at any time) from historical data to create error-free schedules. ### Mobile Solution Schedules can be accessed and updated any time, anywhere. A mobile scheduling solution can prevent employees from showing up late or misreading the schedule. Many tools allow for notifications via the app or by SMS to help remind employees about their upcoming shift or alerts about any changes to the schedule. ### Compliance with Labor Regulations New laws are changing how employees are scheduled. These highly-regulated laws include overtime, predictive scheduling, meal and rest breaks, and more. In order to stay within the law, employee scheduling software helps organizations maintain compliance with real-time alerts for any scheduling conflicts. To learn more about which laws affect your business, visit the [Department of Labor](https://www.dol.gov/) website. [Compare Top Employee Scheduling Software Leaders](https://pmo.selecthub.com/request-custom-leaderboard/?category_slug=employee-scheduling-software&product_slug&slug=employee-scheduling-software&category=Employee%20Scheduling%20Software&scorecard_id=319) ## Payroll Processing [Payroll software](https://www.selecthub.com/payroll-software/) is used to manage, organize and streamline employee’s pay. Payroll software can be used by businesses big or small and can vary in price. Online payroll software simplifies calculating wages, paying employees and filing taxes. Most importantly, payroll software takes away human error and can save managers time. As a result, the payroll process becomes more accurate and streamlined for related employee management processes. ![ADP Run Payroll Software]() Employee payroll dashboard in ADP Run There are many [payroll software companies to choose from](https://www.selecthub.com/hris/payroll-solutions/best-payroll-software-features-leaders/), so make sure your payroll processing software includes the following features: ### Payroll Compliance Sensitive data such as employee details and important company information are all stored in the payroll software. One of the most helpful features payroll software offers is the compliance feature. This feature makes sure to check any payroll mistakes. Staying compliant can greatly lower the risk of fines, penalties, and even lawsuits. ### Direct Deposit This is generally an expected feature for every payroll software. These days, employees expect this feature to be available to them at every company. Direct deposits can help prevent fraud and are a convenient way for employees to receive their paychecks. ### Payroll Reporting Reporting goes hand-in-hand with tax compliance. Credible payroll software must have this feature to allow for seamless reporting to hand over to government agencies. Many of these agencies request reports yearly, so this feature can be extremely helpful. ### Employee Self-Service Portal This is a key payroll feature that lets employees view and manage their payroll data. Not only does this provide transparency between the company and the employee, but it also frees up time for HR to focus on other priorities. ### Tax Calculations and Filing Some payroll vendors not only calculate income taxes to withhold and generate W-2s, but they will also file your employment taxes. This feature takes out the tedious paperwork many managers or HR professionals have to deal with when tax season rolls around. Furthermore, automating the tax process ensures taxes are filed on time and correctly, preventing any possible penalties. [Compare Top Payroll Software Leaders](https://pmo.selecthub.com/request-custom-leaderboard/?category_slug=payroll-software&product_slug&slug=payroll-software&category=Payroll%20Software&scorecard_id=666) ## Communication Software Social collaboration software (SCS) or communication software is a growing marketplace of easy-to-use platforms that can handle employee social interactions within a business. These tools can increase communication which — in the end — increases productivity. However, many businesses are hesitant to invest in such a platform. This has caused business owners to lose money. In fact, for a business with 100 employees, the average cost of poor communication is [$420,000 per year](https://www.shrm.org/resourcesandtools/hr-topics/behavioral-competencies/communication/pages/the-cost-of-poor-communications.aspx). That said, effective communication is crucial for the success of a business. If you don’t use communication software, you run the risk of miscommunication, which leads to costly mistakes. Aside from handling day-to-day message exchanges and instant communication, this tool can be used to conduct remote meetings in real time, organize and store sensitive company data and much more. ![]() Slack communication software. If you are looking to better manage your employees and are still on the fence with communication software, take a look at some more benefits below: ### Instant Communication Communication software combines multiple communication tools into one interface, making it possible for employees to see who is online or offline in real time. This saves the delays that come with awaiting an email response. Using communication software like [Slack](https://slack.com/) or [Skype](https://www.skype.com/en/business/) allow employees to instantly communicate with another staff member. ### Better Record Keeping Users can easily save important messages, calls, contact information and more with communication software. Important information won’t be lost in translation from face-to-face communication since it is clearly spelled out. ### Promotes Flexibility This is essential for busy people who are struggling with their work/life balance. Most communication software are available on mobile devices, which provide 24/7 access from anywhere. An hourly employee would find this feature extremely helpful for last-minute shift updates or cancellations. ### Community Communication software can also create a supportive and stimulating channel. It’s important for your employees to feel connected, so having an easy way for interest groups to communicate creates a sense of community and culture. [Compare Top Workforce Management Software Leaders](https://pmo.selecthub.com/top-workforce-management-software/) ## Task Management Software With task management software, team productivity and collaboration improve. It can help companies large and small focus on critical tasks rather than letting tasks pile up and be forgotten about. What’s more is these tools are now ubiquitous for those who work online. From managing your employees’ workloads to creating agendas for one-on-one meetings, task management software can greatly benefit your business. Select the right software and you’ll be well on your way to building a more productive team to help scale your business. Task management software can help managers and their teams do the following: ### Improve Accountability In order to complete a project, every team member needs to be aware of their responsibilities. A good project not only affects the team, but also affects the company as a whole. Because of that, upper management needs to know what’s going on. Task management software provides more visibility of the project status, thus creating accountability for each individual. Many task management software also allows alerts on upcoming or overdue tasks to ensure the project is completed on time. ### Track Time Spent on Tasks With task management software, it’s possible to track every minute spent on each task by each employee. This helps managers not only keep track of productivity, but also gives workflow insights for the next project. ### Store Work Files in a Secure, Shared Location With more businesses concerned about cybersecurity, it’s vital to protect sensitive data. Task management tools provide security features that allow you to restrict access, which is especially important when dealing with client information. ### Team Collaboration This is essential for project success. With task management, collaboration is easy. Team members can share ideas, make real-time updates, provide feedback and much more. [Compare Top Workforce Management Software Leaders](https://pmo.selecthub.com/top-workforce-management-software/) ## Invest in Your Team Your team really is your most valuable asset, and your team will keep adding value once they see how much you invest in them. The above software solutions will not only empower your employees, but can also benefit your company’s bottom line. With that said, it’s critical to find a solution that works best for you. Succeeding in managing your employees effectively requires you to think about things from your team’s point of view. All employees are unique and require different methods of management and training. Most of the technologies mentioned above offer free trials, so test out a few to see what works and what doesn’t. What technologies help you better manage your employees? Were there any that I missed? Leave a comment and let me know! *About the Author* *Kristin Eriksen is a creative and results-driven content specialist at [Deputy](https://www.deputy.com/). She is a recent grad from Florida State University with a degree in Information, Communication, and Technology. In her spare time, she enjoys reading a good book, the sounds of a great playlist, and seeking adventures in the outdoors.* ### Trending Topics #### [Workforce Management](https://www.selecthub.com/category/workforce-management/) [Workforce Management Integration Takes Your Business To The Next Level](https://www.selecthub.com/workforce-management/wfm-integration/) [No business runs smoothly without proper management. 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Contributions from Kristin Eriksen. ## About the Contributors The following team members helped research, create, and review this content. [![Kristin Eriksen]()](https://www.selecthub.com/author/kristin-eriksen/) Written by [Kristin Eriksen](https://www.selecthub.com/author/kristin-eriksen/) Technical Content Writer   [See Full Bio](https://www.selecthub.com/author/kristin-eriksen/) Ishani VatsThe Future Of Workforce Trends In 2026 - ‹ - › ### Conversation (8) ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/workforce-management/manage-employees-software/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. - ![Avatar photo](https://secure.gravatar.com/avatar/b86a670582462fd01b518f386b698370098bd39564de932761abe29f214b988f?s=96&d=mm&r=g) #### **saiiram** - June 14, 2021 Very nice blog. Thanks for sharing this article!**[Reply](#comment-75678)** - ![Avatar photo](https://secure.gravatar.com/avatar/99c2bb6f4371c3f755a557c4bdf733bfb6cd3a36d1efee5e92f6ada150ed5646?s=96&d=mm&r=g) #### **Earl Rogers** - December 8, 2020 It’s great to learn that task management software can help provide more visibility of the project status. My brother is wanting to manage his jail better and he was wondering how he could make the projects of inmates more efficient. I’ll be sure to tell him that he should implement task management software for the inmate’s projects.**[Reply](#comment-55985)**[![Avatar photo](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Hunter-Headshot-48x48.jpg)](https://www.selecthub.com/author/hunter-lowe/) #### **Hunter Lowe** - December 14, 2020 Thank you for your reply, Earl!**[Reply](#comment-56428)** - ![Avatar photo](https://secure.gravatar.com/avatar/daf34da265964a2ee524dd7149f80a0bb9b850b47f44d7c244a51e337b217c00?s=96&d=mm&r=g) #### **Franklin White** - May 26, 2020 Thanks for the advice to get a payroll reporting system so it it can be seamless when handing over your report to government agencies. I think a lot of smaller businesses forget to do this. It can cause them problems later on with the government because they messed up the payroll.**[Reply](#comment-37565)** - ![Avatar photo](https://secure.gravatar.com/avatar/fc0841b24112b4d1195ad531c36b3256d0d3cc19430e01a45460e13bdc4d7c8b?s=96&d=mm&r=g) #### **Ethan Hansen** - April 30, 2020 Thanks for mentioning that software can help your business stay in line with federal regulations! My son wants to start a business, but he’s unfamiliar with his state’s labor laws and guidelines. We’ll be sure to research further into software that can help him run the best business he can!**[Reply](#comment-35618)** - ![Avatar photo](https://secure.gravatar.com/avatar/3a26210b0e6f94cd6475718610c20b4d8e5b14c28d9069e86b54f8412f028722?s=96&d=mm&r=g) #### **Staff Managing Philippines** - December 20, 2019 Great post! The contents are very informative. Thanks for sharing this. It will help us in identifying the best value on workforce management in employee’s software.**[Reply](#comment-26723)** - ![Avatar photo](https://secure.gravatar.com/avatar/43286b47fac4a3a0948bdd6b9af9f40b2427fefd44ea37f259b18e63975bbbb5?s=96&d=mm&r=g) #### **Brooklyn Johnson** - February 25, 2019 You made a great point about how having employee management software can save a lot of time, because a schedule can normally take several hours to complete. My brother is starting up a business and is looking for tips. I will definitely pass on the information I learned about employee management software to my brother so that he can utilize it in his business.**[Reply](#comment-16282)** - ![Avatar photo](https://secure.gravatar.com/avatar/e3e456c59ba62bf14b35efabc09b914e5dd27877d887129935376561ec1a39d0?s=96&d=mm&r=g) #### **Ramesh Chauhan** - January 13, 2019 For managing your employees in an effective manner there is no doubt that collaboration tools are the best. I have been using FLEEP from last 4 years. Great tool for managing your task and other projects. Thank you for your great article!**[Reply](#comment-14994)** Compare **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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