HRMS Software Features and HR System Requirements Checklist

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HR software is arguably one of the most popular types of systems adopted by modern businesses. The majority of companies already have a solution in place, but it is an extremely common endeavor for organizations to upgrade their existing tool. If your business is among this group, we’ve compiled this comprehensive HR system requirements checklist so you know which HRMS software features are most important to consider.

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HRMS Software Features checklist

HRIS Requirements Checklist: The Top HRMS Software Features

When searching for an HR platform, these are the most critical HRIS system features to keep in mind:

1. Employee Information Management

HRM solutions should include a complete directory of employee profiles that can include personal information, job and salary history, banking and tax details, insurance plans, time off requests, disciplinary history, performance feedback or any other custom fields important for the company. This keeps all of your employees’ information linked to the main record, for ease of tracking and reporting. HRIS systems can provide an employee self-service portal, letting them log in and view important information as well as a knowledge base of informative documents.

Employee Records and Database
Employee Self-Service Portal
Job History
Salary History
Disciplinary History
Insurance Plans
Banking and Tax Details
Time Off Used and Accrued

Oracle HRM Employee Info

An Oracle employee information dashboard.

2. Recruitment and Hiring

A comprehensive HRM software will assist with all human resource responsibilities throughout the employee lifecycle, beginning, of course, with recruitment and hiring. Human resource management software can completely streamline the hiring process for HR departments with automated HR system features. Businesses can post a job opening to multiple websites and social media channels with ease, and even use HRIS software to craft a job description. As the applications start pouring in, an applicant tracking system (ATS) can automatically accept (and reject) candidates based on predetermined criteria.

Job Requisitions
Job Descriptions
Job Board Posting
Social Recruiting
Applicant Evaluation
Applicant Tracking System (ATS)
Candidate Pre-Screening
Auto-Response
Job Offer Extension
Background Check
Onboarding
Branded Company Job Site

UltiPro HRM Recruitment

UltiPro‘s candidate evaluation platform.

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3. Talent Management

Human resource management software with robust talent management HR features continues to evaluate employees well beyond the interview process. Once hired, performance assessments provide information on employee productivity, customer satisfaction and more. These programs can offer automated feedback, or HR departments can base their own reviews on the analysis provided by the software. Depending on the system, employee performance feedback may be visible to the workforce via a dashboard or some other kind of interface. This eliminates the need to notify employees of any evaluations via email or engage in time-consuming performance review meetings.

Employee Performance
Behavioral Tests
Competency Tests
Key Performance Indicators (KPI)
Reviews and Feedback

4. Benefits Management

Managing employee benefits, including healthcare and 401k contributions, is a major component of any HRMS solution. Your human resource management software features should facilitate the workflows and information for benefits. Additionally, permitting employees to enroll in benefits through the HRM minimizes errors and extraneous work.

Benefits Administration
Wellness
Health Insurance
Life Insurance
Retirement Plans
Travel Compensation
Paid Time Off (PTO)

PeopleGuru HRM Benefits

PeopleGuru’s benefits management features of HR.

5. Financial Management

Managing the payment of a workforce is one of the most integral duties of a human resource department. Through the use of an HRM system, your business can streamline this essential HR functionality and ensure all employees are properly compensated. Base salary administration, bonus programs, commissions, and stock and long-term incentive management are included in various modules. Some HRM solutions provide compensation management to simplify your company’s financial planning.

Payroll
Compensation
Rewards
Salary Administration
Employee Recognition

Sync HRM Financial Management

Financial management from SyncHR.

6. Time and Attendance Management

HRM systems can provide functionality for scheduling shifts and attendance to ensure compliance with staffing needs. These human resources software solutions can schedule employees across departments, locations and projects. Furthermore, many HRM platforms alert employees when schedules change or staffing levels are inadequate. Electronic timesheets make payroll and time tracking smooth. Time off management features handle paid time off accrual and use, disability leave, maternity/paternity leave, and other absences.

Clock In/Out
Time Reporting
Time Tracking
Project Billing
Overtime Tracking
Workforce Scheduling
Paid Time Off (PTO)
Absence Management
Biometrics
Holidays Calendar

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7. Learning and Professional Development

Training and learning courses are vital to keeping your workforce up-to-date. A learning management system (LMS) included in a human resources management platform may be pre-loaded with educational resources and/or give users the option to upload their own customized materials to the software. Some HRM solutions can also tie into external systems to help provide course content to your employees. Keeping track of what certifications your employees hold minimizes staffing and planning issues.

Learning Course Administration
Professional Certification Management
Test and Training Customization
Multimedia Learning Materials
Content Standardization
Performance Management

BirdDog HRM Learning

The BirdDogHR learning management system.

8. Accounting

Accounting features in an HRM system promote financial planning and invoice management. HR budgeting and forecasting abilities consolidate and centralize financial information. These HR software features simplify accurate budget production and what-if scenario analysis for human resource-based expenditures. The automation of accounts payable and accounts receivable simplifies billing, especially for contract companies.

Accounting
Budgeting
Forecasting
AP/AR Automation

9. Technical Features

In addition to functionality requirements, it is equally important to evaluate the technical features of HRIS software your business will need in an HRM system. This may include standard technology-related aspects like deployment options and mobile functionality, or continued management options such as security, governance and user support. It is essential to consider the existing technical know-how and infrastructure of your business when evaluating this category of features.

Compliance Management
Mobile Applications
Deployment Environments
Security
User Support
Maintenance

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Conclusion

A standard human resource management system is a necessity for all businesses — the need to store employee information in an accessible place, manage time, assist in hiring processes, and handle finances and benefits information are all essential functions across industries and company sizes. Beyond those basic HR features, many businesses require advanced learning systems, performance analytics and accounting capabilities.

Evaluating the needs of your business is one of the first steps to finding a new HRM system. Once you’ve mapped out what you need, choosing (and eliminating) vendor options is much simpler. Our HRIS requirements template is a good place to start. You can pick your most desired HRIS features and see which products match best.

Having a prepared list of desired human resource management system features can make the extensive HR software world less overwhelming and lead to the best choice for you and your employees!

Which HRMS software features are most important to your business? Answer in the comments!

Alainia ConradHRMS Software Features and HR System Requirements Checklist

11 comments

Join the conversation
  • Dharmesh - March 18, 2018 reply

    Good for suggestion.

  • Aayushi Kashyap - July 30, 2019 reply

    I am all for change that is transformational and beneficial, and really believe that HR and HCM are prime areas that need new technology and thinking. People are and will remain central to any business.

    Zachary Totah - August 2, 2019 reply

    Thanks for sharing your perspective, Aayushi!

    I agree that HR is poised for transformation, and in some cases it’s already happening. A great example is using AI to support the recruiting process. Or companies using virtual reality as part of their training process. But like you said, people will always be the core part of a company.

    Cheers!

  • Mira - December 30, 2019 reply

    A really informative blog post. When you talk about HRMS, data security is also an important feature as HR Software is data intensive.

    Zachary Totah - December 30, 2019 reply

    Hi Mira,

    Thanks for reading! Glad you found it useful. And yes, you’re right–security is an essential part of any HR system.

  • Leo Eziron - January 20, 2020 reply

    I am actualy going to use this for my A level computer science project

    Mariah Hansen - January 21, 2020 reply

    Hi Leo,

    I’m so glad you found this information useful. Good luck with your project!

  • Gaurav bhardwaj - February 6, 2020 reply

    you explain every single point in detail — why hr software is required and how we can manage all hire to retire process with hr software, nice

  • Rebecca Gardner - April 7, 2020 reply

    It made sense when you said that HR software with accounting features can make tasks like financial planning easier. The small business I work for has grown a lot over the last few months, and we think it might be time to streamline our practices by finding some good HR software to start using. Thanks for sharing this article and letting me know what features we should consider in our search for the right software!

    Zachary Totah - April 29, 2020 reply

    Hi Rebecca,

    Thanks for sharing your thoughts, and glad we could help you out. You can check out our HR directory if you want to search for specific products that would be a good match based on what your company needs: https://www.selecthub.com/hr-management-software/.

  • Alina Smith - June 11, 2020 reply

    Thanks for sharing. Brilliant ideas.

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