Top Open-Source Employee Scheduling Software for 2020

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Employees are a crucial part of your organization. As you continually grow and expand, keeping track of everything from employee’s time to the amount of leave time taken becomes difficult to track. For lower churn rates, you should provide them with robust employee scheduling software. There are quite a few open-source employee scheduling software suites available on the market to get things done efficiently. But before we look at the top performers, let’s look at what employee scheduling software does.

Compare Top Employee Scheduling Software Leaders

Best Open Source Employee Scheduling Software

What is Employee Scheduling Software?

Employee scheduling software is designed to help organizations track time, automate employee scheduling, increase employee productivity and streamline employee allocation. These systems usually track sick, vacation and compensation time while addressing common employee scheduling problems. Data from these systems can also be used to process payroll and analyze past activities to gain helpful insights.

Employee scheduling software typically includes mobile applications to track attendance, facilitate onboarding and limit overtime. These features help managers reduce employee turnover and tackle employee management challenges, and are much more efficient than using spreadsheets or whiteboards and markers. Both paid and open-source employee scheduling software suites are available on the market.

Benefits

Now that you know what employee scheduling software is let’s look at some of the benefits of employee scheduling software.

  • Time Tracking: Time tracking is one of the most important benefits of employee scheduling software. This feature lets you track the time employees spend on various tasks and thereby assess their efficiency. You can also manage attendance issues and address them proactively when they arise.
  • Increase Productivity and Efficiency: These systems reduce the time managers take to create and coordinate employee schedules. Managers can automate scheduling, which lets them concentrate on other essential tasks.
  • Lower Costs: Employee scheduling software automates employee time management tasks, freeing up teams for more valuable processes. Managers and HR personnel can focus their energy and time on other revenue-increasing tasks.
  • Forecast Staff Workload: Managers working on projects must plan and schedule for employees at peak times. For example, the retail industry needs more employees during the holidays as foot traffic increases. Managers have to prepare for seasonal fluctuations, and employee scheduling software helps managers assess and plan for them. You can also avoid overscheduling and save valuable resources while setting optimal schedules.
  • Simplify HR Processes: Automation tools let a single manager handle recurring scheduling tasks without involving the entire team.

These aren’t the only benefits you’ll reap from integrating an employee scheduling solution, but why should you choose open-source software?

Why Choose Free Software?

The biggest advantage of using open-source employee scheduling software is that it is free and does not add to the cost of conducting business. The only cost that the business incurs is the price of implementation, this low cost of entry makes these systems advantageous for small and medium-sized companies. These systems also help developers speed up their development processes.

However, since these systems are open source, businesses need to hire a developer to implement them. The main disadvantage of these suites is that most open-source software can only be deployed as a self-hosted solution. They also do not offer mobile apps and must be accessed over the web.

Key Features

Open-source employee scheduling software doesn’t necessarily guarantee an improvement to business processes, but it does automate tedious administrative tasks. These suites also increase employee engagement, satisfaction and retention. If you’re looking for more ways to streamline your management, these 6 essential tools will help. Features vary by vendor, but some standard features are:

  • Managers can approve employee requests for time off by type, including sick leave, paid time off and more.
  • Calendar or Gantt chart view of employee schedule
  • Permits employee shift swapping
  • Manage data collection and automation
  • Analyzes workplace metrics and KPIs
  • Integrates mobile applications
  • Identifies unassigned shifts
  • Creates reports for payroll and invoicing

Compare Employee Scheduling Pricing & Costs with our Pricing Guide

Top Four Open-Source Employee Scheduling Software

Now that we’ve gotten the what’s and benefits out of the way, let’s jump into our analyst-curated list of the top four products on the market.

TimeTrex Community Edition

Overview

TimeTrex Community Edition is designed for small and medium-sized organizations. It is available only as a self-deployed option. This system was developed by a community of volunteers and supports attendance, leave management, scheduling and payroll management features.

TimeTrex

TimeTrex’s attendance features gives users visibility into employee time logs

Top Benefits

  • Manages Personal Information: TimeTrex centralizes employee data in a single database. It saves and stores information such as personal and contact details, profile pictures, emergency contacts, dependents, job information and more.
  • Free Solution: The Community Edition of TimeTrex is available as a free solution.
  • Integrated Payroll and Attendance: The suite handles attendance and employee scheduling to process payroll from the same system.

Key Features

  • Scheduling: It helps users automate simple and complex multi-week repeating and rotating schedules. Employees can access their schedules from any browser and synchronize them with their smartphones.
  • Leave Management: Employees can submit vacation requests and personal time off from within the platform. Employee requests can be configured to fit various levels of the organizational hierarchy.
  • Time Tracking: TimeTrex lets organizations monitor employee attendance in multiple ways using a web browser. Users can set up the number of accruals to track sick days, vacation days and banked time. Employees can also view their accrued time off.

Limitations

  • The TimeTrex Mobile app only works with the Community and Professional Edition or higher.
  • Users cannot import punch data from MySQL databases.
  • It is only available as a self-hosted deployment and is not available on the cloud.
Price: $$$$$
Deployment:
Platform:

Company Size Suitability: S M L

Open HRMS

Overview

Open HRMS is an open-source system suitable for small and large-sized companies. It supports human resources processes like onboarding, time tracking, scheduling, attendance management, appraisals and more. It is based on Odoo open source ERP and is available as a self-hosted module. It has an employee shift management module that lets managers create shifts according to their work hours and assign shifts based on employee contracts. New shifts can be assigned to the shift sequence, and it supports human resource management features.

Open HRMS

Open HRMS displays important employee information in accessible lists

Top Benefits

  • Dashboard: Its dashboard gives an overview of human resources metrics like recruiting, employee performance, workforce deployment and more. Users can access pay-stubs, timesheets, running contracts, employee details, leave requests, job applications received, open leave allocation requests and more. It also supports leave analysis using a bar graph of leaves taken and shows a pie chart of leaves taken on a per department basis. It also shows upcoming birthdays.
  • Employee Database: Users can organize and manage employee data in Open HRMS’s centralized dashboard. It helps users track leaves, timesheets, expenses, attendance, appraisals and more. Users can keep a log of the employee’s lifecycle, including information like personal information, system access permission, job details, contract, contact details and more. Users can also store employee certificates, license and passport.

Key Features

  • Shift Management: The employee shift feature creates, tracks and manages shift modules. It helps users create shifts according to their working hours and assign shifts according to employee work contracts and shift sequence. It also defines a list of available shifts and lets users set flexible shifts.
  • Project Management: It lets users create multiple projects in its project module. It supports task management and generates reports on task analysis. It has a project dashboard in which users can create new projects, add details, configure different tasks and assign tasks to employees.
  • Payroll Management: It generates pay-stubs based on timesheets, salary rules and structures. With Open HRMS, users can create contracts, set contract durations and state salary benefits and work permits. The system can also leverage salary rules to define benefits based on different salary structures.
  • Employee Benefits: This open-source suite helps manage employee benefits like a loan, advance salary and insurance. Users can manage employee insurance allowances on a monthly or yearly basis and the amount can be deducted and automatically adjust the pay stub. Managers can configure loan policies, assign approval authority, verify and sanction loans for their teams. The system automatically deducts the required amount from payroll, and users can configure advance salary rules and set limits.
  • Recruitment: The suite supports an applicant tracking system that facilitates listing job openings, deciding recruitment levels, tracking applications and allocating suitable resources. Managers and HR personnel can list skill sets, display the number of open dates and other information. It helps create a recruitment pipeline with multiple stages like interview, prequalification, skill set and track the pipeline.
  • Leaves and Attendance: Open HRMS helps users process attendance in real time with multiple options. It captures attendance data with kiosk mode, ID card swipes, employee portal logins and biometric integration. Users can configure different types of leaves and create a standard leave policy. It supports the configuration of leave request email formats, and every email in that format converts to a leave request.

Limitations

  • It does not support a mobile app.
  • It does not optimize scheduling automatically.
Price: $$$$$
Deployment:
Platform:

Company Size Suitability: S M L

Staffjoy

Overview

Staffjoy is designed for small and medium-sized enterprises to facilitate workforce scheduling and provides helpful notifications. It is only available as a self-hosted solution. It is composed of Chomp, Suit, Mobius and other open-source mobile repositories available on GitHub. It has features like shift management, time-off management, employee roles, time and attendance, multiple location attendance and time-based tokens. However, the company is not operational any more and active development is no longer going on. The code is open-source.

Staffjoy

See exactly who is scheduled for every job and time slot with Staffjoy

Top Benefits

  • Multiple Location Attendance: Staffjoy helps users track attendance and scheduling across various locations.
  • Time-Based Tokens: It supports time-based tokens attached to user sessions.
  • Text Notifications: It notifies employees by SMS informing them of their shift timings.
  • API: It provides an open API for building and integrating apps.
  • Free: The software application is available for free.

Key Features

  • Scheduling: Staffjoy inputs compliance rules and schedules employees as a response to forecasted requirements. It considers compliance requirements when preparing a schedule.
  • Shift Management: Employees can enter available hours in the weekly planner. It also lets them check for open shifts and can choose their shifts. They can also swap shifts.
  • Timeclock: Staffjoy’s time clock functionality tracks check-in and check-out hours. Attendance records can be reviewed and utilized for payroll.
  • Employee Roles: Users can add jobs by job title, category and function. They can assign shifts based on their roles in every shift.
  • Time-Off Requests: Employees can request time-off and managers can review time-off requests and accept or reject them.

Limitations

  • Staffjoy is not offered as a cloud-based module. It is only available as a self-hosted software solution.
  • Installation and setup have to be done by a developer with coding experience.
  • Since it is an open-source employee scheduling software suite, there is no customer support.
Price: $$$$$
Deployment:
Platform:

Company Size Suitability: S M L

OptaWeb Employee Rostering with OptaPlanner

Overview

OptaWeb Employee Rostering with OptaPlanner optimizes employee shift scheduling and is usable by companies of all sizes. It is an open-source constraint solving web application that combines metaheuristics, artificial intelligence algorithms and constraint solving techniques to optimize scheduling and solve planning problems. It is embeddable and solves optimization problems. It is compatible with standard and enterprise Java and all Java Virtual machine languages and runs on Mac, Windows and Linux operating systems.

OptaPlanner

Optaplanner’s meeting schedule tools help organize busy schedules

Top Benefits

  • Free: OptaWeb Employee Rostering with OptaPlanner is open-source and free-to-use.
  • AI Algorithms: It solves scheduling optimization issues with the help of artificial intelligence algorithms.
  • Benchmarker: It comes pre-loaded with a benchmark tool that automatically selects algorithms suitable for solving issues.
  • Web App: OptaWeb Employee Rostering with OptaPlanner is available as a web application that can be easily configured to work on the cloud.
  • Availability Roster: It helps users view when an employee is available in calendar view. It displays employees’ preferences about the days they like in a color-coded view.

Key Features

  • Employees and Skills: With OptaWeb Employee Rostering with OptaPlanner, users can create employee profiles with relevant skills to fulfill a requirement. While assigning employee schedules, skills are taken into account.
  • Tenants: Users can define a tenant for every department or business. Tenants comprise of generated datasets from multiple industries like security guard shifts, help center, factory assembly line, call center employees and hospitals.
  • Spots: Its Spots feature highlights unassigned tasks. Open spots can display the required skills necessary to fill them.
  • Constraints: This open-source suite lets users define multiple constraints and sort them by soft constraints, medium choices and applicable hard constraints while deciding schedules. It also displays schedule-based constraint issues. Users can add more constraints when required.
  • Shift Management: OptaWeb Employee Rostering with OptaPlanner generates a shift roster that manages employee shifts based on skills, time-off requests, availability and task requirements. It lets users create new shifts, assign employees to shifts and delete shifts. Employees can be pinned to specific shifts. Users can publish weekly schedules, and they can be published for a user-defined period.

Limitations

  • OptaWeb Employee Rostering with OptaPlanner does not support a cloud-based module and is only offered as a self-hosted software solution.
  • It does not include attendance and time functions.
  • It does not provide a mobile application.
Price: $$$$$
Deployment:
Platform:

Company Size Suitability: S M L

After you find the perfect fit for your business, check out these tips for building stronger schedules.

Conclusion

Generating a schedule for employees is a time-consuming process. However, this is what open-source employee scheduling software is designed to solve. While most of these systems are self-hosted and can’t be deployed in the cloud, their small price tag makes them worth consideration. Managers can get rid of regular scheduling tasks and spend that time on something more productive. They will not only reduce labor costs but also free up time, increase productivity and reduce attrition.

How has deploying an open-source employee scheduling software helped or hurt your organization? Let us know with a comment below!

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Divya DugarTop Open-Source Employee Scheduling Software for 2020

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