Benefits and Insights

Why use SAP Business One/By Design?

Key differentiators & advantages of SAP Business One/By Design

  • Efficient and affordable to grow your business with an all-inclusive, unified picture of what your company looks like
  • Flexible and powerful adaptable architecture that meets your specific needs
  • With an easy to learn interface, you can manage your business hassle free in no time; also offers full integration with the Microsoft Office Suite
Cost of Ownership

Typical cost structure for SAP Business ByDesign:

License/Subscription Cost
  • User-based monthly subscription licensing fees calculated on named-user basis and contracted on an annual basis
  • The pricing schedule is based on three categories of users: namely - self-service users, team users, and enterprise users
  • Pricing and functionality vary for each category
  • Cost varies depending on the pricing tier opted along with functionalities
Maintenance Cost
  • Cost is included in the subscription fee
  • SAP Business ByDesign manages all of the hosting, maintenance and upgrades of the system
  • All core services such as upgrades, 24X7 support, backup, recovery management, mobile access and regular upgrades are covered by SAP and included in the monthly fee
  • Additional fees charged for dedicated server
  • Requires 100 to 500 staff for SAP Business ByDesign
Installation/Implementation Cost
  • Cost is not included in the subscription fee
  • 4 to 8 weeks duration for implementation
  • Companies have the option to deploy the complete solution on their own or fixed-price starter packages as designed by SAP or through SAP partners
  • SAP partners can tailor the solution to meet the specific needs of the organization plus certified add-on solutions
  • Provides 50+ partner products
Customization Cost
  • Will vary depending on the functional requirements and modules added such as cash management, project management, CRM, supply chain management, supplier relationship management, human resources, executive management dashboards, and compliance
  • SAP store integration, MS Outlook and Excel integration included in the monthly subscription fee
  • Additional fees charged for integration via Web services
Data Migration Cost/Change Management/Upfront Switching Cost
  • Cost will vary depending on the amount and type of data to be migrated from the legacy system, availability of migration tools, data profiling, data cleansing to eliminate errors and audit trail of the migration process for accountability
  • Data storage cost is included in the subscription monthly fee
Training Cost
  • Provides free SAP training courses through massive open online courses called as MOOCs, video lectures, self-tests
  • Offers various training options such as Classroom, Virtual Live Classroom, Certification, E-Learning, E-Academy, Learning Hub and Live Access
  • SAP Learning Hub offers cloud-based access to SAP learning content and online learning rooms
  • Cost is over and above the subscription cost and will vary depending on the type of training opted
Recurring/Renewal Costs
  • Cost is equivalent to monthly subscription fees to be paid based on number of users, additional user licenses purchased, type of plan/edition purchased, dedicated server integration and add-on cost
Pricing Details
Product Name Description Price/Details
Pricing for SAP Business ByDesign
  • Self-Service Users: Users perform core self-service office tasks such as time and expense reporting, purchasing and travel management. Depending on type of self-service user, additional role-specific tasks are available
  • Team Users: Users are typically sales rep who use core CRM processes from campaign management to opportunity handling in SAP Business ByDesign
  • Enterprise Users: Users are typically office workers, planners, accountants or salespeople. A standard enterprise user gets a rich variety of core functionality including CRM, purchasing, and sourcing, Financial management, HR and more

Pricing for Self-Service Users:

  • Standard: $11/user/month
  • SCM: $24/user/month
  • Project Management: $24/user/month

Pricing for Team User: $89/user/month for CRM Sales for minimum 10 users

Pricing for Enterprise User:

  • Standard: $149/user/month
  • SCM: $199/user/month
  • Minimum 10 users
Deployment Options What options are available for product deployment? Cloud-based/SaaS
Pricing Model What is the pricing model?
  • License-based
  • Subscription-based
Minimum Commitment Is there a minimum monthly or yearly commitment required for purchase?
  • Minimum 20 licenses are required and out of these 20, five must be Enterprise Users. Other can be either Team Users, Enterprise Users or combination of latter two
  • Team Users and Enterprise Users require minimum 10 users
  • Custom Quote Is there an option of requesting custom quote? Not Available
    Free Trial Does the vendor provide a free trial option? Yes
    Product Limitations

    Some of the product limitations include:

    • Solution is not user-friendly and difficult to use
    • Rigid solution that makes customization difficult
    • Solution is not available in HTML format
    • Does not provide strong customer support for data migration and system implementation
    • Does not provide drag and drop feature for attachments and users have to attach them manually

    Sage X3 ERP: Starting at $2,600/license

    Infor ERP SyteLine: Starting at $42,000 for 10 users

    NetSuite OneWorld Global ERP: Starting at $999/user/month

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