--- title: The Top 12 Asset Management System Requirements --- # The Top 12 Asset Management System Requirements Last Reviewed: March 16, 2026 16 min read [1 comment](https://www.selecthub.com/eam/eam-software-requirements-checklist/#comments) [ ![Riya Jamble](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg) ](https://www.selecthub.com/author/riya-jamble/) [Written by Riya Jamble](https://www.selecthub.com/author/riya-jamble/) Technical Content Writer [ ![Dianna Dragonetti](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Dianna-Headshot-96x96.jpg) ](https://www.selecthub.com/author/dianna-dragonetti/) [Edited by Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor [ ![Kankana Kalita](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Kankana-Kalita-96x96.jpg) ](https://www.selecthub.com/author/kankana-kalita/) [Technical Research by Kankana Kalita](https://www.selecthub.com/author/kankana-kalita/) Principal Analyst [ ![Sandesh Sindiri](https://www.selecthub.com/wp-content/uploads/2024/07/cropped-Sandesh-Sindiri-96x96.jpg) ](https://www.selecthub.com/author/sandesh-sindiri/) [Contributions by Sandesh Sindiri](https://www.selecthub.com/author/sandesh-sindiri/) Expert Contributor Table of Contents Explore the Asset Management Hub What's your top priority today? * [Learn](#) * [What Is Enterprise Asset Management?](https://www.selecthub.com/category/eam/) * [Asset Management vs. Inventory Management](https://www.selecthub.com/eam/asset-management-and-inventory-management/) * [Fixed Asset Management Software Features](https://www.selecthub.com/eam/fixed-asset-management-software-features-benefits-vendors/) * [Plan](#) * Asset Management System Requirements * [Key Takeaways](#Key%5FTakeaways) * [Top Asset Management System Requirements](#Top%5FAsset%5FManagement%5FSystem%5FRequirements) * [1\. Asset Management](#1%5FAsset%5FManagement) * [2\. Asset Tracking](#2%5FAsset%5FTracking) * [3\. Work Order Management](#3%5FWork%5FOrder%5FManagement) * [4\. Resource Allocation & Work Order Scheduling](#4%5FResource%5FAllocation%5FWork%5FOrder%5FScheduling) * [5\. Spare Parts Handling](#5%5FSpare%5FParts%5FHandling) * [6\. Maintenance and Inspection Management](#6%5FMaintenance%5Fand%5FInspection%5FManagement) * [7\. Environment, Health and Safety Management](#7%5FEnvironment%5FHealth%5Fand%5FSafety%5FManagement) * [8\. Workforce Management](#8%5FWorkforce%5FManagement) * [9\. Analytics and Reporting](#9%5FAnalytics%5Fand%5FReporting) * [10\. Mobile Capabilities](#10%5FMobile%5FCapabilities) * [11\. Platform Capabilities](#11%5FPlatform%5FCapabilities) * [12\. Integrations and Extensibility](#12%5FIntegrations%5Fand%5FExtensibility) * [What to Look for in EAM Software: Our Research Analysts’ Insights](#What%5Fto%5FLook%5Ffor%5Fin%5FEAM%5FSoftware%5FOur%5FResearch%5FAnalysts%5FInsights) * [Why Asset Types Matter](#Why%5FAsset%5FTypes%5FMatter) * [What to Look for in Vendors](#What%5Fto%5FLook%5Ffor%5Fin%5FVendors) * [Must-Have vs. Nice-to-Have Features](#Must-Have%5Fvs%5FNice-to-Have%5FFeatures) * [FAQs](#FAQs) * [Next Steps](#Next%5FSteps) * [Compare](#) * [Best Open-Source EAM Software](https://www.selecthub.com/eam/open-source-eam-software/) * [Best Asset Management Software ](https://www.selecthub.com/eam/asset-management-software/) * [Best Asset Performance Management Software](https://www.selecthub.com/eam/asset-performance-management-software/) * [IBM Maximo vs. SAP](https://www.selecthub.com/eam/ibm-maximo-and-sap/) Selecting the right [EAM system](https://www.selecthub.com/c/eam-software/) starts with clearly defining your asset management system requirements. Without this step, you risk choosing a platform that doesn’t fully address challenges like inefficient tracking or limited scalability. Read on to discover the key requirements to look for and how to make the best choice. [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ## Key Takeaways * Make note of your EAM requirements like analytics & reporting, asset management & tracking, mobile EAM and more to ensure you choose your ideal solution. * EAM systems should act as centralized hubs for storing and managing detailed asset information, tracking lifecycle stages and ensuring secure document storage. * Include key stakeholders and end-users in the selection process to ensure practical needs are met and adoption barriers are minimized. * Prioritize vendors with certifications, strong support systems, clear cost structures and innovation in product roadmaps. ## Top Asset Management System Requirements [Asset Management](#group%5F502) Solve visibility issues with a centralized hub for all asset data. [Learn more](#1%5FAsset%5FManagement) [Asset Tracking](#group%5F834) Address unauthorized movements with real-time tracking tools. [Learn more](#2%5FAsset%5FTracking) [Work Order Management](#group%5F152) Eliminate delays by automating task creation and assignment. [Learn more](#3%5FWork%5FOrder%5FManagement) [Resource Allocation and Work Order Scheduling](#group%5F369) Prevent skill gaps and overloads with optimized technician scheduling. [Learn more](#4%5FResource%5FAllocation%5FWork%5FOrder%5FScheduling) [Spare Parts Handling](#group%5F729) Avoid downtime with automated inventory tracking and reordering. [Learn more](#5%5FSpare%5FParts%5FHandling) [Maintenance and Inspection Management](#group%5F488) Minimize unexpected breakdowns using predictive maintenance tools. [Learn more](#6%5FMaintenance%5Fand%5FInspection%5FManagement) [Environment, Health and Safety Management](#group%5F531) Improve safety and compliance with hazard assessments and incident tracking. [Learn more](#7%5FEnvironment%5FHealth%5Fand%5FSafety%5FManagement) [Workforce Management](#group%5F767) Manage team schedules, routes and payroll integrations for operational efficiency. [Learn more](#8%5FWorkforce%5FManagement) [Analytics and Reporting](#group%5F587) Gain actionable insights to improve resource allocation and operational efficiency. [Learn more](#9%5FAnalytics%5Fand%5FReporting) [Mobile Capabilities](#group%5F338) Enhance productivity with tools that enable real-time field updates. [Learn more](#10%5FMobile%5FCapabilities) [Platform Capabilities](#group%5F178) Customize workflows for better alignment with business needs. [Learn more](#11%5FPlatform%5FCapabilities) [Integration and Extensibility](#group%5F104) Create cohesive workflows with seamless integrations with BI systems, work order apps and inventory management tools. [Learn more](#12%5FIntegrations%5Fand%5FExtensibility) [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) We’ve onboarded over 100,000 users into our software selection platform. This has given us a wealth of insights into their usage patterns based on industry, company size and user persona. By leveraging this data, we’ve identified key requirements you should consider to minimize the risk of selecting the wrong software. Our goal is to empower you to benefit from the collective experience of your peers who’ve embarked on the same journey before you. ![Project Summary of EAM System Requirements in SelectHub Express App]() **Just a heads-up:** The case studies we’ve included show how systems can help solve common challenges like managing spare parts more effectively. We’re not endorsing any specific software — they’re just examples to give you a clearer picture of what’s possible. We aim to keep things unbiased and help you make the best decision for your needs. ![EAM Requirements and Features]() ### 1\. Asset Management The EAM you select should act as your all-in-one asset information hub. It should provide a centralized repository for storing detailed asset data, including purchase dates, warranty information, service histories and current locations. The system should enable you to: * Set up workflows and automated processes for tasks like asset onboarding, depreciation calculations and compliance checks. * Manage asset-related documents, such as manuals, warranty certificates and inspection reports in a secure and centralized location. * Track the entire asset life cycle, from acquisition and commissioning through maintenance, depreciation and disposal. * Implement user permissions and access controls. Effective asset management helps you enhance visibility, streamline processes and improve organizational efficiency. ![Asset management dashboard in Asset Panda displaying asset details, status, location, and available actions such as check-out, assignment, and maintenance.]() Automate asset check out workflows with Asset Panda. [Source](https://youtu.be/wD5adnI68vc?list=PLJ5DM3uFNxOJ4UsiiVKQCn7%5F30HRB8uof&t=72) ### 2\. Asset Tracking Knowing where your assets are and their real-time status is crucial for any organization. [Asset tracking tools](https://www.selecthub.com/cmms/eam/cutting-edge-changes-asset-tracking-software-vendors/) allow you to: * Use barcode scanners, RFID tags or GPS location services to track assets in real time. * Detect unauthorized movement or asset relocation outside designated zones. * Monitor asset usage and identify opportunities for optimizing deployment. * Improve workforce efficiency by locating essential assets quickly and easily. ![Asset Panda interface showing asset status field configuration with options to add, edit, and delete asset status types such as Active, Inactive, Repaired, and Lost.]() Set custom asset statuses with Asset Panda. [Source](https://youtu.be/PpW2hisNBBY?list=PLJ5DM3uFNxOJJQJEf7JLP0OJUN4DzLgqM&t=33) For the Election Supervisor’s office managing assets across 29 precincts, implementing [Asset Panda](https://www.selecthub.com/p/eam-software/asset-panda/) resolved several challenges. The platform provided real-time tracking, ensuring accurate asset records and a secure chain of custody. It simplified asset assignments, streamlined repair management and introduced signature fields for added accountability. The result? Improved efficiency, reduced errors and enhanced security in managing critical election equipment. ([Source](https://www.assetpanda.com/resource-center/case-studies/revolutionizing-asset-management-and-security-at-an-election-supervisors-office/)) ### 3\. Work Order Management Most EAM applications offer [work order tools](https://www.selecthub.com/cmms/finding-best-work-order-management-software/) to help you streamline work order workflows like submitting, processing and closing. Many offer role-based access to restrict permissions for closing work orders to admin users. They also let you: * Dispatch work orders to the right field technicians or maintenance teams. * Automatically generate work orders based on predefined maintenance intervals. * Generate reports on work order performance, asset health and maintenance history. * Link work orders to the required parts, materials and tools. Managing work orders effectively helps you clarify tasks and optimize resource allocations. It also allows you to track jobs in real time for proactive issue resolution. ![Fiix CMMS work orders dashboard displaying a list of work orders with priorities, asset assignments, types, creation dates, and assigned technicians.]() View and sort existing work orders and related information, including description, priority, assets, type, date created and assignee, using Fiix. [Source](https://helpdesk.fiixsoftware.com/hc/en-us/articles/211443123-Create-a-simple-work-order-list) Fibrix Filtration is a great example of the impact effective work order tools can have. By adopting [eMaint’s](https://www.selecthub.com/p/cmms-software/emaint/) centralized platform, the company took advantage of real-time data insights and improved equipment reliability to exceed its work order completion target of 85%, achieving over 90% within the first year of implementation. ([Source](https://www.emaint.com/works/fibrix-filtration-achieves-90-work-order-completion-rate-in-first-year-with-emaint/)) [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ### 4\. Resource Allocation & Work Order Scheduling Remember, the right resource allocation features go beyond simply filling open slots. They should help you: * Create detailed profiles of your technicians, listing their skills, certifications and experience. * Match work orders to the most qualified technician based on required skills and current workload. * Analyze skill gaps and recommend training programs to ensure your workforce remains equipped for future tasks. By matching skills and workload, you can ensure your technicians aren’t overstretched or underused, maximizing their capabilities. ![IBM Maximo asset management calendar view displaying scheduled maintenance tasks, including weekly maintenance, shutdowns, and emergency work orders.]() IBM Maximo’s work order calendar. [Source](https://youtu.be/MYqvYL-7dOI?t=35) ### 5\. Spare Parts Handling You should consider spare parts handling functionalities if you rely heavily on machinery, equipment or any assets that may require replacement parts over time. They allow you to: * Trigger purchase orders or initiate transfers based on preset thresholds and [reorder points](https://www.netsuite.com/portal/resource/articles/inventory-management/reorder-point-rop.shtml#). * Track individual part life spans and failure rates. * Integrate spare parts data with maintenance schedules to ensure technicians have the parts when they arrive on site. * Integrate with [procurement tools](https://www.selecthub.com/c/procurement-software/) and [supply chain management systems](https://www.selecthub.com/c/supply-chain-management-software/) to streamline sourcing and material management. These capabilities help you reduce unnecessary stocking through accurate forecasting and strategic purchasing, minimizing capital tied up in spare parts inventory. ![eMaint CMMS work order history screen displaying transaction types, asset locations, work order numbers, order quantities, costs, and supplier details.]() View parts history with eMaint. [Source](https://youtu.be/1l3F2K8OeG4?t=1097) For instance, Cerapedics, a bone-graft technology company, streamlined the management of over 750 spare parts by implementing eMaint. The system enabled quick searches, real-time status updates and seamless procurement integration. This improved efficiency, reduced downtime and saved significant labor time by ensuring easy access to critical parts. ([Source](https://www.emaint.com/works/cerapedics-simplifies-spare-parts-management-with-emaint/)) ### 6\. Maintenance and Inspection Management Ensuring optimal asset performance and uptime is paramount. An asset management system’s maintenance and inspection management modules empower you to achieve this efficiently. They allow you to: * Plan and schedule maintenance activities, preventing unexpected downtime and extending equipment life spans. * Document maintenance histories, aiding you in troubleshooting, performance analysis and future planning. * Catalog detailed information about each piece of equipment, including specifications, serial numbers and warranty details. * Integrate sensor technologies like [IoT devices](https://www.arm.com/glossary/iot-devices) for real-time monitoring and [predictive maintenance](https://fiixsoftware.com/maintenance-strategies/predictive-maintenance/). ![UpKeep CMMS meters dashboard displaying sensor readings, measurement units, frequency, and a historical trend chart for a milling machine's total parts.]() Monitor equipment meter readings with UpKeep. [Source](https://youtu.be/TzASXzAJiL0?list=PLHcXdz8mnGzZI6ILZjKgqzzn8T8IE-HXM&t=327) The New York Times implemented [Maintenance Connection](https://www.selecthub.com/p/cmms-software/maintenance-connection/) to monitor 10,000 assets at its College Point facility. By automating preventive maintenance schedules and tracking equipment health, the company reduced emergency repairs, improved resource allocation, and ensured reliable newspaper production and delivery. ([Source](https://website.maintenanceconnection.com/resources/case-studies/new-york-times)) [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ### 7\. Environment, Health and Safety Management If safety is your priority, choose an asset management solution with powerful EHS features that enable you to: * Track permits, certifications and reporting requirements. * Conduct and document comprehensive hazard assessments and safety inspections. * Track incidents, document corrective actions and analyze trends to prevent future occurrences and enhance workers’ safety. * Quantify and track your organization’s carbon footprint. * Gain an in-depth understanding of your organization’s resource consumption (energy, water and raw materials). ![Infor EAM permit-to-work interface showing repair details for boiler equipment, including scheduling, priority, location, and status fields.]() Review work permits with Infor EAM. [Source](https://youtu.be/-DivSSDK630?t=1386) VPI, one of the UK’s largest CCGT power plant operators, enhanced safety and sustainability with IBM’s [Maximo](https://www.selecthub.com/p/eam-software/maximo/). By integrating Maximo with NiSoft Eclipse, VPI enforced strict safety protocols, ensuring no work orders were issued without confirmed precautions, mitigating hazards, and ensuring compliance with safety regulations like pressure systems safety and pipeline safety. Real-time dashboards helped them streamline maintenance compliance and regulatory processes, optimize resource usage and reduce waste, aligning operations with VPI’s net-zero goals. ([Source](https://www.ibm.com/case-studies/vpi)) Their story shows how the right tools can help you create a workplace that’s safer, more efficient and sustainable. ### 8\. Workforce Management Are you struggling to allocate skilled personnel efficiently or manage complex work schedules? You should look for [workforce management tools](https://www.selecthub.com/c/workforce-management-software/). They enable you to: * Optimize technician routes to minimize travel time and fuel costs. * Assign overtime based on availability. * Integrate with [payroll solutions](https://www.selecthub.com/c/payroll-software/) for accurate compensation. * Integrate with [HR systems](https://www.selecthub.com/c/hr-management-software/) for employee information, onboarding and offboarding. ![IBM Maximo Worker Insights dashboard displaying hazard monitoring data, including a heatmap, hazard trends, and summary statistics on workers and monitored hours.]() IBM Maximo’s worker insights dashboard. [Source](https://youtu.be/5RPUPa06NXM?t=120) ### 9\. Analytics and Reporting Imagine transforming your assets’ raw data into actionable insights. Analytics and reporting capabilities empower you to do just that. You can gather info on asset performance, usage, costs and maintenance histories. Use dashboards to translate data into visually compelling reports which enables you to: * Identify underperforming or idle assets for improved resource allocation. * Predict potential failures and schedule [preventive maintenance](https://www.selecthub.com/cmms/preventive-maintenance/), reducing downtime. * Analyze maintenance costs and optimize service contracts. * Track key performance indicators (KPIs) and measure your asset management strategy’s effectiveness. [Data analytics tools](https://www.selecthub.com/c/data-analytics-software/) enable you to predict equipment failures by analyzing historical data. This helps you schedule maintenance proactively, reducing downtime and extending asset life spans. ![SAP Maintenance Planning Overview dashboard displaying charts and key metrics for overdue orders, notifications, and purchase requisitions.]() Monitor asset life cycle data, including asset health, tasks and work activities, and more, using SAP’s maintenance management. [Source](https://fioriappslibrary.hana.ondemand.com/sap/fix/externalViewer/#/detail/Apps%28'F2828'%29/S18OP) A great example of this is Unilever’s Rexdale facility which transitioned to [UpKeep](https://www.selecthub.com/p/cmms-software/upkeep/) for managing the production of Hellmann’s Mayonnaise. They could track real-time KPIs like work order completion rates and approval request times through easy-to-use dashboards. ([Source](https://upkeep.com/product/customers/unilever-adopts-upkeep-cmms-to-track-kpis-and-inventory/)) This change has simplified their maintenance workflows, improved performance tracking, and made it much easier for technicians to find and manage parts using visual aids. [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ### 10\. Mobile Capabilities Mobile capabilities enable field technicians, maintenance crews and other personnel to access asset data using smartphones, tablets or other mobile devices, ensuring real-time collaboration and virtual data availability from anywhere. Crews can update statuses, report issues, scan barcodes for parts, and even capture photos or videos in real-time. This streamlines communication, eliminates paperwork and provides greater visibility into field operations. They can also: * View and accept work orders. * Manage purchase orders. * View real-time inventory levels and request resupply. * Access detailed procedures and manuals for specific equipment. ![Asset Panda mobile app displaying an asset details page with information such as serial number, model, vendor, purchase date, status, and warranty expiration.]() View asset details via mobile devices using Asset Panda. [Source](https://youtu.be/IaIR%5FKer6jI?t=625) Jowat Corporation, a leading supplier of industrial adhesives, implemented SAP Service and Asset Manager, allowing technicians to view all assigned work orders on their mobile devices and organize tasks efficiently. They can document repairs with “before” and “after” photos and create new work orders for unreported issues on the spot. These mobile capabilities helped them streamline operations, reduce downtime and improve productivity. ([Source](https://www.sap.com/asset/dynamic/2023/11/d271de0c-987e-0010-bca6-c68f7e60039b.html)) ### 11\. Platform Capabilities A powerful asset management platform doesn’t just manage data — it transforms how you work. With import and export tools, you can easily upload new assets or share detailed reports using CSV or Excel, saving hours of manual effort. Custom fields enable you to track assets your way — filter by asset type, assignee or status to quickly locate “vehicles due for maintenance” or “laptops assigned to the design team.” Compliance matters, too, and platforms that adhere to SOC standards guarantee reliability, security and privacy, while GDPR compliance ensures data protection for users worldwide. ### 12\. Integrations and Extensibility A modern asset management platform seamlessly connects with other business systems through pre-built integrations. These include [ERP tools](https://www.selecthub.com/c/erp-software/) like [SAP ERP](https://www.selecthub.com/p/erp-software/sap-erp/) and [Dynamics 365 ERP](https://www.selecthub.com/p/erp-software/dynamics-365-erp/), [accounting software](https://www.selecthub.com/c/accounting-software/) such as [QuickBooks Online](https://www.selecthub.com/p/accounting-software/quickbooks-online/) and [Xero](https://www.selecthub.com/p/accounting-software/xero/), and [fleet management platforms](https://www.selecthub.com/c/fleet-management-software/) like [Samsara](https://www.selecthub.com/p/dispatch-software/samsara/) and [Fleetio](https://www.selecthub.com/p/fleet-management-software/fleetio/). Design teams can use CAD integrations (e.g., [AutoCAD](https://www.selecthub.com/p/manufacturing-software/autocad/)), while [GIS tools](https://www.selecthub.com/c/gis-software/) like ESRI ArcGIS provide location insights. For analytics, BI integrations ([Tableau](https://www.selecthub.com/p/business-intelligence-tools/tableau/), [Power BI](https://www.selecthub.com/p/business-intelligence-tools/power-bi/)) enable real-time data visualization. IoT systems like DreamzIoT ensure real-time monitoring, and identity management tools like [Workforce Identity Cloud](https://www.selecthub.com/p/identity-access-management-software/workforce-identity-cloud/) enable secure single sign-on. [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ## What to Look for in EAM Software: Our Research Analysts’ Insights We collaborated with our team of research analysts, including Kankana Kalita (Principal Research Analyst) and Sandesh Sindhri (Head of Software Solutions and Technology Research) to explore what goes into choosing the right software — like how asset types affect decisions, what to consider about vendors and which features are must-haves versus nice-to-haves. Here’s what they shared. ![Asset Management Requirements Researchers Insights]() ### Why Asset Types Matter The kind of assets your business manages greatly impacts the software you need. * **Complexity and Scale:** If you’re handling complex machinery, you’ll need software to manage multi-level asset details. For large-scale operations, the system should handle big datasets and provide analytics. * **Regulatory Compliance:** Industries like healthcare and defense require features like preventive maintenance scheduling and audit trails to meet strict regulations. * **Asset Lifecycle Management:** The solution you select should support every stage of an asset’s lifecycle, from purchase to disposal. * **Integration Needs:** Different assets need different integrations. For example, vehicle management software may need to work with telematics and IoT sensors, while rental facilities might require property management integration. Matching Features to Asset Types * **For Machinery:** You’ll need tools to track usage, maintenance and performance. Integration with production scheduling software and predictive maintenance features can also be helpful. * **For Vehicles:** Think fleet management features like GPS tracking, route optimization and mobile access. Integration with logistics platforms is another plus. * **For IT Equipment:** Look for inventory management, software licensing tracking and strong security features. Scalability is key if your tech needs are growing. ### What to Look for in Vendors Choosing the right vendor is just as important as choosing the right software. Our research team suggests: * **Check Qualifications:** Make sure vendors have the certifications, compliance standards and financial stability to support your business. * **Evaluate Support:** Look for clear SLAs, good customer support and training resources for your team. * **Understand Costs:** Be aware of hidden fees and make sure contract terms are flexible. * **Look for Innovation:** Ask about their product roadmap, how often they release updates and how responsive they are to feature requests. ### Must-Have vs. Nice-to-Have Features Not all features are created equal. Here’s how our team breaks it down: * **Must-Haves:** Asset tracking, maintenance management, compliance tools, reporting, mobile access and integrations are non-negotiable. * **Nice-to-Haves:** IoT integration, predictive analytics, sustainability tracking and collaboration tools are great extras if they align with your needs. **Bonus Tip:** Include key stakeholders and end-users in the decision-making process. Their input can reveal practical needs you might overlook. [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ## FAQs [How do I ensure the system meets my security requirements?](#group%5F251) Ensure the system includes: * Role-based access controls to limit data access. * Data encryption for secure storage and communication. * Regular updates to patch vulnerabilities. [What user requirements should I consider?](#group%5F844) The software should cater to different user roles such as: * Technicians: Access to maintenance schedules and task updates. * Managers: Real-time dashboards for performance insights. * Administrators: Control over data entry, user permissions and system configuration. [What are some other features I should consider?](#group%5F783) Here are some features to consider: * Depreciation Management: Track asset value over time for accurate financial reporting and better replacement planning. * Geo-Fencing Alerts: Receive notifications when assets move beyond designated areas to enhance security. * AI Integration: Use artificial intelligence to analyze historical data, predict equipment failures, and recommend maintenance schedules. * Digital Twin Technology: Create virtual models of physical assets to simulate performance, test scenarios, and predict outcomes. [Get our EAM Software Requirements Template](https://pmo.selecthub.com/eam-requirements-onsite/) ## Next Steps Now that you know what to look for in an EAM solution, you can begin building your asset management requirements checklist. You can also build your own EAM checklist with our free [requirements template](https://pmo.selecthub.com/eam-requirements-onsite/). It lets you prioritize which software modules and features you care about so you can easily find products that are the best match. Did we miss any asset management system requirements in our checklist? Which features do you think are the most crucial for EAM vendors to include in their platforms? Let us know your thoughts in the comments! [ Previous Fixed Asset Management Software Features ](https://www.selecthub.com/eam/fixed-asset-management-software-features-benefits-vendors/) [ Next Best Open-Source EAM Software ](https://www.selecthub.com/eam/open-source-eam-software/) ### Trending Topics #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [Enterprise Asset Management Trends: The Future Of EAM](https://www.selecthub.com/eam/eam-market/) [The enterprise asset management market is booming. The market has changed accordingly as the focus… ](https://www.selecthub.com/eam/eam-market/) [ ![Kriti Agarwal](https://www.selecthub.com/wp-content/uploads/2021/09/Kriti-Headshot-96x96.jpg) Kriti Agarwal ](https://www.selecthub.com/author/kriti-agarwal/) Mar 16, 2026 #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [The 5 Best Asset Management Software in 2026](https://www.selecthub.com/eam/asset-management-software/) [An organization is nothing without its assets — but they can be a lot to… ](https://www.selecthub.com/eam/asset-management-software/) [ ![Riya Jamble](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg) Riya Jamble ](https://www.selecthub.com/author/riya-jamble/) Mar 16, 2026 #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [What is Asset Tracking? A Comprehensive Guide](https://www.selecthub.com/eam/asset-tracking/) [Any business with a significant inventory has provisions and measures in place to monitor and… ](https://www.selecthub.com/eam/asset-tracking/) [ ![Kriti Agarwal](https://www.selecthub.com/wp-content/uploads/2021/09/Kriti-Headshot-96x96.jpg) Kriti Agarwal ](https://www.selecthub.com/author/kriti-agarwal/) Mar 16, 2026 #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [Asset Management vs. Inventory Management](https://www.selecthub.com/eam/asset-management-and-inventory-management/) [Inventory management keeps track of the movement of stock that a company stores and warehouses.… ](https://www.selecthub.com/eam/asset-management-and-inventory-management/) [ ![Kriti Agarwal](https://www.selecthub.com/wp-content/uploads/2021/09/Kriti-Headshot-96x96.jpg) Kriti Agarwal ](https://www.selecthub.com/author/kriti-agarwal/) Mar 16, 2026 #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [IBM Maximo vs. SAP: Which Software Is the Winner?](https://www.selecthub.com/eam/ibm-maximo-and-sap/) [As a branch of computerized maintenance management systems (CMMS), EAM software offers buyers management capabilities… ](https://www.selecthub.com/eam/ibm-maximo-and-sap/) [ ![Kriti Agarwal](https://www.selecthub.com/wp-content/uploads/2021/09/Kriti-Headshot-96x96.jpg) Kriti Agarwal ](https://www.selecthub.com/author/kriti-agarwal/) Mar 16, 2026 #### [Enterprise Asset Management](https://www.selecthub.com/category/eam/) [The 6 Top Fixed Asset Management Software Features](https://www.selecthub.com/eam/fixed-asset-management-software-features-benefits-vendors/) [Every company with fixed assets, such as machines and equipment, needs to ensure these assets… ](https://www.selecthub.com/eam/fixed-asset-management-software-features-benefits-vendors/) [ ![Kriti Agarwal](https://www.selecthub.com/wp-content/uploads/2021/09/Kriti-Headshot-96x96.jpg) Kriti Agarwal ](https://www.selecthub.com/author/kriti-agarwal/) Mar 16, 2026 Originally published in August 2018 and last updated in March 2026\. Contributions from Riya Jamble, Kankana Kalita, Dianna Dragonetti, and Sandesh Sindiri. ## About the Contributors The following SelectHub team members and subject matter experts helped research, create, and review this content. [ ](https://www.selecthub.com/author/riya-jamble/) Written by [Riya Jamble](https://www.selecthub.com/author/riya-jamble/) Technical Content Writer Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile. [See Full Bio](https://www.selecthub.com/author/riya-jamble/) [ ](https://www.selecthub.com/author/kankana-kalita/) Technical Research by [Kankana Kalita](https://www.selecthub.com/author/kankana-kalita/) Principal Analyst A seasoned business and research analyst, Kankana Kalita specializes in ERP, CMMS, manufacturing, construction, supply chain, HRMS and CRM. Prior to joining SelectHub, she earned a Bachelor's degree in Computer Science and Engineering, an MBA in Operations and Marketing, and worked in email marketing and logistics. [See Full Bio](https://www.selecthub.com/author/kankana-kalita/) [ ](https://www.selecthub.com/author/dianna-dragonetti/) Edited by [Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor As an editor, Dianna Dragonetti leads a team of five writers in writing about a variety of software, with an emphasis on how these tools empower businesses. Categories include accounting, learning management systems, content management systems, supply chain management, and electronic data interchange. [See Full Bio](https://www.selecthub.com/author/dianna-dragonetti/) [ ](https://www.selecthub.com/author/sandesh-sindiri/) Contributions by [Sandesh Sindiri](https://www.selecthub.com/author/sandesh-sindiri/) Expert Contributor In his role as Senior Director of Software Solutions and Technology Research, Sandesh oversees an in-house team of analysts, guiding them in conducting complex research analyses across various software categories while establishing best practices and methodologies. Sandesh is also SelectHub's Head of Software Selection and Procurement Services. In this capacity, he leads a team of analysts in providing end-to-end solutions for clients, from collating requirements and developing architecture to conducting total cost of ownership analysis and negotiating contracts. [See Full Bio](https://www.selecthub.com/author/sandesh-sindiri/) Kriti AgarwalThe 6 Top Fixed Asset Management Software Features * ‹ * › ### Conversation (1) ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/eam/eam-software-requirements-checklist/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. * ![Avatar photo](https://secure.gravatar.com/avatar/fb8ac3067f4778271c1137a9c75c29d3a2d4833905ce2d3ed8a35dabc88b11e2?s=96&d=mm&r=g) #### **Shayur Maharaj** \- April 13, 2021 I am familiar with a CMMS but Enterprise Asset Management System were something that I needed more insight on. Thanks for sharing such an insightful piece **[Reply](#comment-68390)** **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.","sameAs":["https:\/\/www.selecthub.com","https:\/\/www.linkedin.com\/in\/riya-jamble\/"],"url":"https:\/\/www.selecthub.com\/author\/riya-jamble\/"}]} {"@context":"https:\/\/schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"How do I ensure the system meets my security requirements?","acceptedAnswer":{"@type":"Answer","text":"Ensure the system includes:\n\nRole-based access controls to limit data access.\nData encryption for secure storage and communication.\nRegular updates to patch vulnerabilities."}},{"@type":"Question","name":"What user requirements should I consider?","acceptedAnswer":{"@type":"Answer","text":"The software should cater to different user roles such as:\n\nTechnicians: Access to maintenance schedules and task updates.\nManagers: Real-time dashboards for performance insights.\nAdministrators: Control over data entry, user permissions and system configuration."}},{"@type":"Question","name":"What are some other features I should consider?","acceptedAnswer":{"@type":"Answer","text":"Here are some features to consider:\n\nDepreciation Management: Track asset value over time for accurate financial reporting and better replacement planning.\nGeo-Fencing Alerts: Receive notifications when assets move beyond designated areas to enhance security.\nAI Integration: Use artificial intelligence to analyze historical data, predict equipment failures, and recommend maintenance schedules.\nDigital Twin Technology: Create virtual models of physical assets to simulate performance, test scenarios, and predict outcomes."}}]} { "@context": "https://schema.org", "@type": "Article", "headline": "The Top 12 Asset Management System Requirements", "author":{ "@type": "Person", "name": "Riya Jamble", "url": "https://www.selecthub.com/author/riya-jamble/", "jobTitle":"Technical Content Writer", "image": "https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg" }, "publisher":{ "@type": "Organization", "name": "SelectHub", "logo": { "@type":"ImageObject", "url": "https://www.selecthub.com/wp-content/uploads/2019/10/favicon.png" } }, "datePublished": "2018-08-07T13:46:40-06:00", "dateModified": "2026-03-16T12:38:01-06:00", "mainEntityOfPage": "https://www.selecthub.com/eam/eam-software-requirements-checklist/" } ```