--- title: Top 11 Facility Management Software Features You Need --- # Top 11 Facility Management Software Features You Need Last Reviewed: March 16, 2026 18 min read [2 comments](https://www.selecthub.com/facility-management/facilities-management-software-requirements-checklist/#comments) [ ![Riya Jamble](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg) ](https://www.selecthub.com/author/riya-jamble/) [Written by Riya Jamble](https://www.selecthub.com/author/riya-jamble/) Technical Content Writer [ ![Dianna Dragonetti](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Dianna-Headshot-96x96.jpg) ](https://www.selecthub.com/author/dianna-dragonetti/) [Edited by Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor [ ![Shantashree Das](https://www.selecthub.com/wp-content/uploads/2024/02/cropped-Shantashree-Das-96x96.jpg) ](https://www.selecthub.com/author/shantashree-das/) [Technical Research by Shantashree Das](https://www.selecthub.com/author/shantashree-das/) Senior Analyst [ ![Sandesh Sindiri](https://www.selecthub.com/wp-content/uploads/2024/07/cropped-Sandesh-Sindiri-96x96.jpg) ](https://www.selecthub.com/author/sandesh-sindiri/) [Contributions by Sandesh Sindiri](https://www.selecthub.com/author/sandesh-sindiri/) Expert Contributor Table of Contents Explore the Facilities Management Hub What's your top priority today? * [Learn](#) * [What Is Facilities Management?](https://www.selecthub.com/category/facility-management/) * [Open-source Facility Management Software](https://www.selecthub.com/facility-management/facility-management-software-options-deployments-development-models-vendors/) * Facility Management Software Features * [Key Facility Management Software Features](#Key%5FFacility%5FManagement%5FSoftware%5FFeatures) * [1\. Asset Management](#1%5FAsset%5FManagement) * [2\. Facility Booking Management](#2%5FFacility%5FBooking%5FManagement) * [3\. Human Resources Management](#3%5FHuman%5FResources%5FManagement) * [4\. Inventory Management](#4%5FInventory%5FManagement) * [5\. Maintenance Management](#5%5FMaintenance%5FManagement) * [6\. Mobile Capabilities](#6%5FMobile%5FCapabilities) * [7\. Reporting and Dashboard](#7%5FReporting%5Fand%5FDashboard) * [8\. Safety and Security Management](#8%5FSafety%5Fand%5FSecurity%5FManagement) * [9\. Space, Key and Lock Management](#9%5FSpace%5FKey%5Fand%5FLock%5FManagement) * [10\. Visitor Management](#10%5FVisitor%5FManagement) * [11\. Work Order Management](#11%5FWork%5FOrder%5FManagement) * [FAQs](#FAQs) * [Importance of Requirements Gathering: Our Research Analysts’ Insights](#Importance%5Fof%5FRequirements%5FGathering%5FOur%5FResearch%5FAnalysts%5FInsights) * [Next Steps](#Next%5FSteps) * [Plan](#) * [Facility Management Software RFP](https://www.selecthub.com/facility-management/facilities-management-rfp/) * [Compare](#) * [Best Free Facility Management Software](https://www.selecthub.com/facility-management/free-facilities-management-software/) * [Best Workspace Management Software](https://www.selecthub.com/facility-management/workspace-management-software/) My to-do list is never-ending, and I’m guessing yours is too — so let’s just cut to the chase. In this article, I’m going to walk you through 11 must-have facility management software features that you should look for while evaluating [facility management systems](https://www.selecthub.com/c/facility-management-software/). [Get our Facilities Management Software Requirements Template](https://pmo.selecthub.com/facility-management-reqs-onsite/) ## Key Facility Management Software Features [Asset Management](#group%5F950) Keep tabs on everything from HVAC systems and elevators to furniture and tools. You can track condition, schedule maintenance, and know exactly when something’s due for a repair or replacement. [Learn more](#1%5FAsset%5FManagement) [Facility Booking Management](#group%5F249) Got shared spaces like meeting rooms or hot desks? This feature makes it easy for your team to reserve them, avoid double bookings and see what spaces aren’t being used, so you can make the most of every square foot. [Learn more](#2%5FFacility%5FBooking%5FManagement) [Human Resources Management](#group%5F308) Coordinate cleaning or maintenance around employee shifts, manage access levels by role and track who’s actually using the space without switching between systems. [Learn more](#3%5FHuman%5FResources%5FManagement) [Inventory Management](#group%5F266) No more running out of filters, lightbulbs or cleaning supplies. This helps you track tools, parts and materials in real time, so you always know what’s in stock, what’s running low and what needs to be reordered. [Learn more](#4%5FInventory%5FManagement) [Maintenance Management](#group%5F647) Automate recurring maintenance tasks, assign them to the right techs and get alerts when something’s overdue. This feature helps prevent breakdowns and keeps your equipment in top shape. [Learn more](#5%5FMaintenance%5FManagement) [Mobile Capabilities](#group%5F971) Update work orders, scan asset tags, upload photos and check off tasks on the go, from the boiler room to the rooftop. [Learn more](#6%5FMobile%5FCapabilities) [Reporting and Dashboard](#group%5F445) Offers a quick look at open work orders, maintenance costs, asset performance and more. [Learn more](#7%5FReporting%5Fand%5FDashboard) [Safety and Security Management](#group%5F559) This helps you stay on top of safety protocols, track incidents and manage who has access to which parts of your facility. Bonus if it integrates with your security systems for real-time visibility. [Learn more](#8%5FSafety%5Fand%5FSecurity%5FManagement) [Space, Key and Lock Management](#group%5F269) Manage physical keys, electronic locks, and room assignments so only the right people can get into secure or restricted areas. [Learn more](#9%5FSpace%5FKey%5Fand%5FLock%5FManagement) [Visitor Management](#group%5F196) Log who’s coming in, print badges, alert the right staff and keep a digital record of everyone who’s been on-site. [Learn more](#10%5FVisitor%5FManagement) [Work Order Management](#group%5F382) Instead of juggling requests over email or sticky notes, this feature helps you create, assign and track work orders from a single screen. It keeps your team organized, on schedule and accountable. [Learn more](#11%5FWork%5FOrder%5FManagement) We’ve onboarded over 100,000 users into our software selection platform. This has given us a wealth of insights into their usage patterns based on industry, company size and user persona. By leveraging this data, we’ve identified key requirements you should consider to minimize the risk of selecting the wrong software. Our goal is to empower you to benefit from the collective experience of your peers who’ve embarked on the same journey before you. ![Facility Management Requirements Project in SelectHub Express App]() Create a custom Facility Management requirements list to find the right fit for your business needs. ### 1\. Asset Management Asset management tools enable you to track equipment usage, set up preventive maintenance and get alerts when something’s off, helping you avoid sudden failures, cut back on emergency repair costs and keep your operations running smoothly. **How These Features Help** * Track each asset from purchase to disposal, ensuring timely maintenance and replacements to avoid failures. * Set up automated maintenance schedules so your equipment stays in top shape and you avoid surprise downtime. * Organize equipment like a family tree, with the main unit as the “parent” and components like compressors, filters and fans as “child” assets. * Tag each piece of equipment with a unique barcode or QR code to instantly pull up its location, maintenance history and current condition with a quick scan. * Automatically calculate how much value your equipment loses over time to plan for replacements before they’re needed. * Log equipment failures and root causes to spot recurring issues and plan targeted [preventive maintenance](https://www.selecthub.com/maintenance-management/preventive-maintenance/). ![MaintainX Assets dashboard.]() Create new assets with just a few clicks with MaintainX. [Source](https://youtu.be/Tl0%5F4yjfOdE?list=PLgDAXEY3nGeFY125PKyN9kWN%5FPTL5Rsq6&t=7) **Did You Know?** Takeoff Technologies turned to [Fiix](https://www.selecthub.com/p/cmms-software/fiix/) to help standardize how they manage assets across all their global locations. Creating a shared system for processes and asset coding gave them a huge boost, tripling their mean time between failures from 364 to 1,168 hours in just one year. The new setup also helped them fulfill orders in under 30 minutes, even during peak demand. [Source](https://fiixsoftware.com/resource-center/case-studies/takeoff-technologies/) ### 2\. Facility Booking Management Without a reliable booking system, you might end up with two teams scheduled for the same meeting room or equipment sitting unused because no one knows it’s free. This creates delays, wastes space and frustrates employees. A good system shows real-time availability, prevents overlaps and helps everyone plan their day without the guesswork. **How These Features Help** * Gain a visual layout to reserve specific rooms or spaces with ease. * Keep everyone informed with real-time updates on reservations and reminders to prevent missed bookings or conflicts. * Track and manage agreements for long-term or repeat facility rentals. * Track conversations and past interactions for accountability and clarity on bookings. * Automate billing for space usage so payments are always accurate and you don’t have to worry about manual invoicing mistakes. * Centralize all booking information, making it easy to view, modify or cancel reservations in one place. * Automatically determine rental costs based on usage, ensuring consistency and transparency in pricing. ![FMS Workplace Zone Assignment]() See a visual layout of your floor plan with FMS:Workplace. **Did You Know?** By using [Skedda](https://www.selecthub.com/p/iwms-software/skedda/), a U.S.-based energy technology company simplified how teams book lab equipment. Staff could quickly see what’s available and reserve what they need, while custom user tags ensure that only trained team members can access specialized tools. [Source](https://www.skedda.com/booking-system-case-studies/energy-tech-company-story) ### 3\. Human Resources Management Imagine you’re running a large office building (or, depending on what you manage, maybe you don’t have to). You’ve got a team of cleaners, security guards, maintenance workers and administrative staff. How do you keep track of their schedules, ensure they’re getting the right training and manage their payroll? Three words: human resources management. **How These Features Help** * Build a training library with courses matching your facility team’s daily needs. It’s an easy way to keep everyone skilled, confident and ready to handle whatever comes up. * Hold regular performance reviews to track each team member’s goals, evaluate their work on tasks like maintenance response times or project completion, and give actionable feedback to help them improve and grow. * Provide employees with access to their personal information such as pay stubs, benefits and time off requests. * Create a standardized onboarding process that includes all necessary paperwork, training and orientation. ![Task progress in Limble CMMS.]() Enable technicians to track time on work orders with Limble CMMS. [Get our Facilities Management Software Requirements Template](https://pmo.selecthub.com/facility-management-reqs-onsite/) ### 4\. Inventory Management Inventory management is more than just knowing what’s in stock. It’s about having the right supplies ready when you need them — no delays and no extras collecting dust. With the right system, you can avoid overstocking, prevent shortages and keep your facility running smoothly day after day. **How These Features Help** * Automatically generate and send a purchase order to your supplier when the inventory level drops. * Monitor your stock levels in real time. * Record each time you receive, use or move an item, so you always have a real-time view of your inventory across all locations. * Know the exact financial value of your current inventory at any time. * Access a detailed inventory catalog that provides a complete overview of all available items. ![Viewing purchase orders in EZOfficeInventory]() Track purchase orders using EZOfficeInventory. [Source](https://youtu.be/y%5Fuw%5FcdxorU?list=PLrxqwwbzgsiWqYJQKIJYfZ91N5cDfO72i&t=167) **Did You Know?** Before using [eMaint](https://www.selecthub.com/p/cmms-software/emaint/), Daikin Applied’s technicians could spend up to two hours searching for the right part, costing the company as much as $10,000 an hour in lost production. Now, with barcoded inventory and mobile access, it takes just a couple of minutes to check if a part is in stock, how many are available and exactly where to find it. And if it’s not at their site, they can quickly see if a nearby facility has it. [Source](https://www.emaint.com/works/daikin-applied-americas-centralizes-data-and-inventory-management-across-8-sites-with-emaint-x5-and-boosts-pm-outcomes/) ### 5\. Maintenance Management A maintenance management system helps you plan ahead and respond fast. You can schedule regular checkups, track repair requests, and ensure urgent issues like equipment failures or safety hazards are handled immediately. It keeps your team focused, your equipment in good shape and your facility up to standard. **How These Features Help** * Set up a clear process for maintenance requests to be reviewed and approved quickly. * Log and assign reactive maintenance tasks instantly when unexpected issues arise. * Use structured checklists to ensure thorough and consistent inspections of equipment and facilities. * Track insurance policies and renewal dates for assets. * View all scheduled maintenance tasks in a visual calendar format, making it easy to plan and manage upcoming and ongoing activities. ![Scheduling preventive maintenance in Limble CMMS]() Schedule preventive maintenance with Limble CMMS. **Did You Know?** After switching to [Limble](https://www.selecthub.com/p/cmms-software/limble/), Tara Manufacturing cut downtime from 90% to 15%. By setting up a smarter preventive maintenance schedule, they ended up saving over $100,000 in their first year. [Source](https://limblecmms.com/customer-story/tara-manufacturing/) ### 6\. Mobile Capabilities Mobile access lets you view work orders, update task statuses, scan asset barcodes and upload photos directly from your phone or tablet, whether you’re in the boiler room or out in the field. It saves you trips back to the office and helps you respond to issues faster. **How These Features Help** * Update work orders, submit reports and track tasks even without a connection, and sync everything once you’re back online. (Note: Not all systems provide offline capabilities). * Submit maintenance requests instantly. * Pull up essential documents right on your iOS or Android mobile device. ![Creating work orders from Maintenance Connection mobile app]() Create work orders from your mobile devices using Maintenance Connection. [Source](https://youtu.be/-UTctizgJ%5Fc?list=PLuXK1IGm56oWC9UcV2id8xq2zKhSBCQC9&t=54) **Did You Know?** With [UpKeep’s](https://www.selecthub.com/p/cmms-software/upkeep/) mobile tools, Layfield Group’s maintenance team can check inventory right from their phones or tablets to see part availability and exact location, submit and view work orders on the go, and access repair history for 1,500+ machines anytime, anywhere, which helps prevent repeated breakdowns. [Source](https://upkeep.com/product/customers/layfield%5Fgroup/) ### 7\. Reporting and Dashboard Whether you’re tracking how much you’re spending on HVAC repairs, checking how quickly your team completes work orders or planning next quarter’s supply needs, good data helps you make smart calls. With the right reporting tools, you can pull up that info in seconds — no more sifting through spreadsheets or guessing what’s going on. **How These Features Help** * Create custom dashboards that show exactly what matters to you like maintenance completion rates, equipment downtime, open work orders or costs by asset. * Generate reports that focus on the exact data you need, from asset usage to energy consumption. * Export your custom or pre-built reports and dashboards to share with your team, stakeholders or auditors. * Control who can view or edit sensitive data by setting reports as private or read-only. ![ManWinWin Dashboard]() Monitor key metrics like planned work orders with ManWinWin. [Get our Facilities Management Software Requirements Template](https://pmo.selecthub.com/facility-management-reqs-onsite/) ### 8\. Safety and Security Management Safety and compliance issues aren’t just paperwork problems. They can lead to major setbacks like fines, downtimes or injuries. That’s why having a solid safety and security system matters. It helps you train your team, catch risks early and handle incidents fast. The goal isn’t just to stay compliant, it’s to keep your people safe and your operations running without disruption. **How These Features Help** * Assign and track safety training for all team members to ensure they’re up to date with the latest protocols. * Monitor energy usage across your facility and capture data in real time to identify areas where energy consumption can be reduced. * Keep a close eye on hazardous materials within your facility to make sure they’re stored, used and disposed of safely according to relevant regulations. * Manage and track work permits for high-risk activities, ensuring all necessary precautions are taken before a job starts. ![Creating process checklist MaintainX]() Create process checklists with MaintainX. ### 9\. Space, Key and Lock Management Trying to keep track of who has access to which areas and who’s using what space can get overwhelming. Space and key management capabilities help you control who gets access to specific areas, ensure only authorized personnel are let in, and track space usage to improve security, manage costs and keep your facility safe. **How These Features Help** * Automatically assign spaces to employees or departments based on availability and needs. * Track space usage and allocate costs to different departments or teams based on their occupied space. * Maintain detailed records of all keys including who has them and which areas they unlock. * Simplify how your team requests, approves and gets access so the right people can get into the right spaces without delays. ![UnSpot Office map showing available spaces and office layout]() Enable employees to block spaces with UnSpot. ### 10\. Visitor Management Managing visitors isn’t just about keeping a sign-in sheet. It’s about knowing exactly who’s in your building, making sure they’re following your rules and keeping your team safe. Visitor management tools help you check people in quickly, control access to sensitive areas and stay ready if something unexpected happens. **How These Features Help** * Ensure that every visitor agrees to necessary policies before entering the facility, such as health and safety protocols or confidentiality agreements. * Automatically check incoming visitors against a blacklist or watchlist to prevent unauthorized or flagged individuals from accessing the facility. * Manage the number of visitors allowed in certain areas, preventing overcrowding and maintaining safety standards. * Capture a visitor’s photo or signature during check-in to verify their identity and keep accurate records. * Require guests to sign off on special terms or waivers such as liability agreements for certain areas or activities within the facility. * Instantly notify all visitors and staff in case of an emergency with mass evacuation alerts. ![UnSpot Office map showing available parking spaces]() Enable visitors to reserve parking spaces with UnSpot. ### 11\. Work Order Management These capabilities let you centralize all maintenance requests, so instead of juggling paperwork or scattered tasks, you can easily assign the right technician and track progress in real time, keeping everything on schedule. You can also set up preventive maintenance to handle routine checkups and avoid those costly, unexpected breakdowns. **How These Features Help** * Assign work orders to the right team members, so every task gets handled quickly and by someone with the right skills. * Attach images to work orders for better clarity. Whether it’s a photo of a broken pipe or a malfunctioning piece of equipment, visual aids help maintenance teams understand the issue faster and act accordingly. * Automatically trigger work orders when an asset reaches a certain condition like wear or usage limits. * Automate repetitive tasks by creating recurring work orders for regular maintenance activities like HVAC filter changes or equipment inspections. * Group multiple assets into a single work order when they require similar maintenance. * Keep a clear overview of all incoming maintenance requests, so you can prioritize tasks and ensure nothing gets missed. ![UpKeep Work Orders dashboard on desktop and mobile app.]() Monitor work orders from a single screen with UpKeep. [Source](https://upkeep.com/development-capabilities-template/) **Did You Know?** DeLong used to manage maintenance with paper forms and clipboards until it switched to [MaintainX](https://www.selecthub.com/p/cmms-software/maintainx/). Since adopting the platform, the team has created nearly 35,000 digital work orders across 30+ locations and 450+ sub-locations. [Source](https://www.getmaintainx.com/case-studies/delong-case-study) [Get our Facilities Management Software Requirements Template](https://pmo.selecthub.com/facility-management-reqs-onsite/) ## FAQs [What AI features should I look for in facility management software?](#group%5F157) Look for AI-driven tools that go beyond automation and actively help you reduce costs, downtime and manual workload. Key features include: * **Predictive Maintenance:** Uses sensor data (like vibration or temperature) to forecast equipment failures and suggest preventive actions. * **Smart Work Order Scheduling:** Assigns tasks based on priority, technician availability and past performance data. * **Energy Optimization:** Identifies trends in energy usage and recommends cost-saving adjustments to lighting, HVAC and more. * **Anomaly Detection:** Flags unusual asset behavior (e.g., abnormal runtime or temperature spikes) before it becomes a problem. * **AI-Powered Chatbots:** Some platforms offer voice or text-based ticket submissions using Natural Language Processing (NLP) for faster issue reporting. [How do I evaluate whether the AI in a facility management platform is actually useful?](#group%5F931) Not all AI claims are equal. Some tools rely on basic rule-based automation rather than true machine learning. To assess the value, ask vendors these questions: * Does the AI learn from our specific facility data over time? * Can it make real-time suggestions or only generate historical reports? * Will the AI improve task prioritization or just auto-fill templates? * Can it integrate with sensors or IoT systems? [How can I evaluate the software’s impact after implementation?](#group%5F683) Choose a system that provides baseline tracking and KPI benchmarking. You should be able to measure improvements in asset uptime, response time, labor cost per work order and preventive vs. reactive ratio. Look for software that lets you export custom metrics or integrates with [BI tools](https://www.selecthub.com/c/business-intelligence-tools/) like [Power BI](https://www.selecthub.com/p/business-intelligence-tools/power-bi/) or [Tableau](https://www.selecthub.com/p/business-intelligence-tools/tableau/) for in-depth analysis. ## Importance of Requirements Gathering: Our Research Analysts’ Insights I spoke with two of our research analysts, Kankana Kalita and Sandesh Sindhri (Head of Software Solutions and Technology Research), to understand why requirements gathering is such a foundational part of choosing the right facility management software. They told me this step can make or break a project. Here’s what they had to say about how detailed, structured requirements make a real difference: **Clarify Functional and Technical Needs Across Departments** Your facility has its own unique workflows from maintenance and inventory to compliance and space management. A structured set of requirements helps you capture what each department really needs to operate efficiently. It also ensures your chosen software supports those needs functionally, technically and in terms of integration with other systems. **Avoid Rework and Mid-Project Surprises** When your requirements are vague or incomplete, you may discover halfway through implementation that a critical feature is missing. By clearly defining what you need upfront, you reduce the risk of delays, unexpected costs and frustrating workarounds after going live. **Plan Resources, Budget and Timeline More Accurately** With a well-documented requirement set, you can estimate timelines, staffing needs and budgets with greater precision. This gives you a more realistic project plan and fewer surprises as things move forward. **Align Stakeholders and Build Buy-In Across Teams** Bringing different departments into the requirements process early ensures their voices are heard. That means fewer objections later and stronger support for the final decision. It also helps you align goals across teams from day one. **Score Vendor Options and Identify System Gaps** Once your requirements are prioritized and weighted, you can use them to build a scoring model. This helps you evaluate how well each software solution meets your needs and where your current system is falling short. You’ll have a clearer picture of which platform delivers the most value. **Structure Your Demos and RFP with Purpose** Your requirements list isn’t just for internal use, it can double as a demo script to help you evaluate products side-by-side. If you’re issuing an RFP, it becomes a ready-to-go template for vendors to respond to, making their proposals easier to compare. **Future-Proof Your Software Selection** Your requirements shouldn’t stop at today’s needs. By including long-term goals like automation, new integrations or growth plans, you ensure that the software you choose can evolve with your organization, not hold it back. [Get our Facilities Management Software Requirements Template](https://pmo.selecthub.com/facility-management-reqs-onsite/) ## Next Steps Now that you know what to look for in a facilities management system, check out our free [requirements template](https://pmo.selecthub.com/facility-management-reqs-onsite/) for facilities management to build your own unique list of capabilities. It lets you prioritize which software modules and features you care about so you can easily find products that are the best match. Which facility management software features are most important to your business? Did we miss any? Let us know in the comments. 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Contributions from Riya Jamble, Shantashree Das, Kankana Kalita, Dianna Dragonetti, and Sandesh Sindiri. ## About the Contributors The following SelectHub team members and subject matter experts helped research, create, and review this content. [ ](https://www.selecthub.com/author/riya-jamble/) Written by [Riya Jamble](https://www.selecthub.com/author/riya-jamble/) Technical Content Writer Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile. [See Full Bio](https://www.selecthub.com/author/riya-jamble/) [ ](https://www.selecthub.com/author/shantashree-das/) Technical Research by [Shantashree Das](https://www.selecthub.com/author/shantashree-das/) Senior Analyst Hailing from the Northeastern state of Assam, India, Shantashree Das completed her Bachelor of Engineering (B.E) in Computer Science and Engineering at the Royal School of Engineering and Technology (now Royal Global University) in Guwahati. She then pursued her Master of Business Administration (MBA) in Operations Management and Marketing at Assam University, India, where she developed a strong interest in ERP. Over the course of her career at SelectHub, Shantashree has gained specialties in various ERP and construction software categories, such as Manufacturing Software, CMMS Software, Construction ERP Software, Warehouse Management Software, Supply Chain Management Software, Distribution Software, Field Service Software, Takeoff Software, Construction Bidding Software, Construction Estimating Software, Construction Management Software, Construction Scheduling Software, and Property Management Software. [See Full Bio](https://www.selecthub.com/author/shantashree-das/) [ ](https://www.selecthub.com/author/kankana-kalita/) Technical Research by [Kankana Kalita](https://www.selecthub.com/author/kankana-kalita/) Principal Analyst A seasoned business and research analyst, Kankana Kalita specializes in ERP, CMMS, manufacturing, construction, supply chain, HRMS and CRM. Prior to joining SelectHub, she earned a Bachelor's degree in Computer Science and Engineering, an MBA in Operations and Marketing, and worked in email marketing and logistics. [See Full Bio](https://www.selecthub.com/author/kankana-kalita/) [ ](https://www.selecthub.com/author/dianna-dragonetti/) Edited by [Dianna Dragonetti](https://www.selecthub.com/author/dianna-dragonetti/) Content Editor As an editor, Dianna Dragonetti leads a team of five writers in writing about a variety of software, with an emphasis on how these tools empower businesses. Categories include accounting, learning management systems, content management systems, supply chain management, and electronic data interchange. [See Full Bio](https://www.selecthub.com/author/dianna-dragonetti/) [ ](https://www.selecthub.com/author/sandesh-sindiri/) Contributions by [Sandesh Sindiri](https://www.selecthub.com/author/sandesh-sindiri/) Expert Contributor In his role as Senior Director of Software Solutions and Technology Research, Sandesh oversees an in-house team of analysts, guiding them in conducting complex research analyses across various software categories while establishing best practices and methodologies. Sandesh is also SelectHub's Head of Software Selection and Procurement Services. In this capacity, he leads a team of analysts in providing end-to-end solutions for clients, from collating requirements and developing architecture to conducting total cost of ownership analysis and negotiating contracts. [See Full Bio](https://www.selecthub.com/author/sandesh-sindiri/) Riya JambleThe 5 Best Building Maintenance Software in 2026 * ‹ * › ### Conversation (2) ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/facility-management/facilities-management-software-requirements-checklist/?noamp=mobile#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. * ![Avatar photo](https://secure.gravatar.com/avatar/fb8ac3067f4778271c1137a9c75c29d3a2d4833905ce2d3ed8a35dabc88b11e2?s=96&d=mm&r=g) #### **Shayur Maharaj** \- May 6, 2021 Thanks for sharing Bergen, Facilities management is crucial for companies looking to run an efficient operation so it is great to see such a clear list of what it is we should look out for in these systems. **[Reply](#comment-70263)** * ![Avatar photo](https://secure.gravatar.com/avatar/3b1220c31a93f2d49c3065c485c606504c839a8ab5a3b4a909a3e82af2e90b73?s=96&d=mm&r=g) #### **Daniel Y.** \- March 10, 2021 Very interesting article, thx **[Reply](#comment-64247)** **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. [Close](#) ```json {"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/#article","isPartOf":{"@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/"},"author":{"name":"Riya Jamble","@id":"https:\/\/www.selecthub.com\/#\/schema\/person\/0596fa1d80dc3702a818b477a08ccd15"},"headline":"Top 11 Facility Management Software Features You Need","datePublished":"2018-07-31T14:49:04+00:00","dateModified":"2026-03-16T15:54:39+00:00","mainEntityOfPage":{"@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/"},"wordCount":3793,"commentCount":2,"publisher":{"@id":"https:\/\/www.selecthub.com\/#organization"},"articleSection":["Facilities Management"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/","url":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/","name":"Top 11 Facility Management Software Features & Requirements","isPartOf":{"@id":"https:\/\/www.selecthub.com\/#website"},"datePublished":"2018-07-31T14:49:04+00:00","dateModified":"2026-03-16T15:54:39+00:00","breadcrumb":{"@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.selecthub.com\/facility-management\/facilities-management-software-requirements-checklist\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.selecthub.com\/"},{"@type":"ListItem","position":2,"name":"Facilities Management","item":"https:\/\/www.selecthub.com\/category\/facility-management\/"},{"@type":"ListItem","position":3,"name":"Top 11 Facility Management Software Features You Need"}]},{"@type":"WebSite","@id":"https:\/\/www.selecthub.com\/#website","url":"https:\/\/www.selecthub.com\/","name":"SelectHub","description":"Confidence in Software","publisher":{"@id":"https:\/\/www.selecthub.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.selecthub.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.selecthub.com\/#organization","name":"SelectHub","url":"https:\/\/www.selecthub.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.selecthub.com\/#\/schema\/logo\/image\/","url":"","contentUrl":"","caption":"SelectHub"},"image":{"@id":"https:\/\/www.selecthub.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/selecthub\/","https:\/\/x.com\/SelectHub","https:\/\/www.linkedin.com\/company\/selecthub"]},{"@type":"Person","@id":"https:\/\/www.selecthub.com\/#\/schema\/person\/0596fa1d80dc3702a818b477a08ccd15","name":"Riya Jamble","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2023\/11\/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg","url":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2023\/11\/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg","contentUrl":"https:\/\/www.selecthub.com\/wp-content\/uploads\/2023\/11\/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg","caption":"Riya Jamble"},"description":"Riya is a Technical Content Writer at SelectHub. She writes content for our construction scheduling and bidding, CMMS and medical billing categories. She's also a part of the social media team where she crafts posts that engage and resonate with our audience. Riya holds a Graduate Degree in Journalism and Mass Communication from Lovely Professional University, Punjab, India. Fueled by a love for black coffee, her day begins and ends with its energizing ritual. Riya enjoys a variety of TV series, including Friends, Suits, American Horror Story, and How to Get Away with Murder. During her free time, you'll find her reading or spending time with her close ones. She believes in magic and is waiting for that day when reality compromises and fairytale swirls around with a smile.","sameAs":["https:\/\/www.selecthub.com","https:\/\/www.linkedin.com\/in\/riya-jamble\/"],"url":"https:\/\/www.selecthub.com\/author\/riya-jamble\/"}]} {"@context":"https:\/\/schema.org","@type":"FAQPage","mainEntity":[{"@type":"Question","name":"What AI features should I look for in facility management software?","acceptedAnswer":{"@type":"Answer","text":"Look for AI-driven tools that go beyond automation and actively help you reduce costs, downtime and manual workload. Key features include:\n\nPredictive Maintenance: Uses sensor data (like vibration or temperature) to forecast equipment failures and suggest preventive actions.\nSmart Work Order Scheduling: Assigns tasks based on priority, technician availability and past performance data.\nEnergy Optimization: Identifies trends in energy usage and recommends cost-saving adjustments to lighting, HVAC and more.\nAnomaly Detection: Flags unusual asset behavior (e.g., abnormal runtime or temperature spikes) before it becomes a problem.\nAI-Powered Chatbots: Some platforms offer voice or text-based ticket submissions using Natural Language Processing (NLP) for faster issue reporting."}},{"@type":"Question","name":"How do I evaluate whether the AI in a facility management platform is actually useful?","acceptedAnswer":{"@type":"Answer","text":"Not all AI claims are equal. Some tools rely on basic rule-based automation rather than true machine learning. To assess the value, ask vendors these questions:\n\nDoes the AI learn from our specific facility data over time?\nCan it make real-time suggestions or only generate historical reports?\nWill the AI improve task prioritization or just auto-fill templates?\nCan it integrate with sensors or IoT systems?"}},{"@type":"Question","name":"How can I evaluate the software\u2019s impact after implementation?","acceptedAnswer":{"@type":"Answer","text":"Choose a system that provides baseline tracking and KPI benchmarking. You should be able to measure improvements in asset uptime, response time, labor cost per work order and preventive vs. reactive ratio. Look for software that lets you export custom metrics or integrates with BI tools like Power BI or Tableau for in-depth analysis."}}]} { "@context": "https://schema.org", "@type": "Article", "headline": "Top 11 Facility Management Software Features You Need", "author":{ "@type": "Person", "name": "Riya Jamble", "url": "https://www.selecthub.com/author/riya-jamble/", "jobTitle":"Technical Content Writer", "image": "https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Riya-Headshot_Meet-the-Team-96x96.jpg" }, "publisher":{ "@type": "Organization", "name": "SelectHub", "logo": { "@type":"ImageObject", "url": "https://www.selecthub.com/wp-content/uploads/2019/10/favicon.png" } }, "datePublished": "2018-07-31T08:49:04-06:00", "dateModified": "2026-03-16T09:54:39-06:00", "mainEntityOfPage": "https://www.selecthub.com/facility-management/facilities-management-software-requirements-checklist/" } ```