What Is Recruitment?

What is Recruitment?

Recruitment helps you:

  • Expedite and optimize the hiring process
  • Attract and search for candidates
  • Evaluate candidates
  • Manage candidates and employees

Expedite and optimize the hiring process

Recruitment is the process of searching for, evaluating and hiring people to join your organization. It’s typically carried out by recruiters and HR managers. They’re responsible for filling the open position in a timely, efficient manner. Recruiting entails a wide range of tasks with the end goal of hiring individuals with the desired work experience and characteristics.

For example, with recruiting software, users can examine several candidates’ resumes and gather their key points by using resume parsing tools. Automating resume extraction helps you focus on the task at hand, which is identifying candidates that you’d like to interview. Once you’ve selected your candidates, software can help you schedule interviews with built-in or integrated calendars. Your coworkers have visibility into the candidate pipeline on the platform, and you’re well on your way to filling your open position. These are just a couple of capabilities of a system, a tool for expediting and optimizing the hiring process.

Attract and search for candidates

The first step in the recruiting process is candidate sourcing. Candidate sourcing begins with writing a job description and distributing the posting wherever potential candidates may see it. Most recruiters like to “cast a wide net,” or promote open positions in many places, as to catch the eye of passive candidates who may have otherwise not been privy to the opportunity.

Recruiting systems can automatically share your job posting to several platforms at once with the click of a button. A more advanced program could track which of those platforms are generating the best candidates and employees. Another key feature is a career portal or a branded company website that candidates can log into, view and apply for your open positions. Other candidate sourcing tools include:

  • Career website integration
  • Social media platform integration
  • Open position search capabilities
  • Single-click applications

Evaluate candidates

After you’ve selected a pool of candidates, it’s time to start evaluating them. Evaluation processes vary from one company to the next, but a general workflow includes pre-screening, interviewing responsibilities, resume management and referral and background checks. Some systems facilitate a collaborative, transparent hiring process with messaging or note-taking capabilities. Another example is assistance with interview question creation, which saves you time, promotes consistency and mitigates biases.

At this point, you must be able to stay organized and effectively communicate with team members and applicants. Recruiting software can help you with all of these tasks so you can focus all of your energy on the applicants and making the best decision. Some tools that can help you accomplish candidate evaluation include:

  • Resume parsing tools
  • Bulk resume upload
  • Referral checks
  • Background checks
  • Calendar integration
  • Automated pre-screening

Manage candidates and employees

Throughout the entire recruiting process, candidate management is one of your most foremost tasks. Recruiters must keep track of candidates’ names, contact information, key resume points, interview times and more. At the end of the selection process, it’s time to onboard the new employees. Managing applicants and new employees can become especially daunting if your organization has several positions to be filled at once.

Many recruiting systems include a candidate pipeline, which is a tool for tracking applicants and their respective information throughout the hiring process. A candidate pipeline may have drag and drop capabilities for ease of use or a feature for tagging coworkers on items you need them to see. Some other candidate management tools to look for in a system are:

  • Alerts and notifications
  • Auto-response mechanisms
  • Duplicate management
  • Onboarding


How Do I Know I’m Ready for a Recruiting System?

There are a few pivotal signs that your business might be ready to implement a recruiting system. Here are some of the factors that might indicate it’s time to upgrade your operations:

  • Open positions are staying open for long periods
  • Candidate pipeline is disorganized or has bottlenecks
  • You’re looking to improve recruiting operations, whether that means increasing recruiter’s productivity or promoting diversity and inclusivity in hiring
  • You’re having trouble finding the right talent

What’s the Difference Between Recruiting System and an ATS?

An applicant tracking system (ATS) is designed to search for candidates and track applicants just like a recruiting system, but it doesn’t have as many capabilities. A recruiting system is a large suite and other programs, such as an ATS, fall under it. An ATS feature is an excellent asset for any recruiting solution, as it’s responsible for some unique, essential capabilities. Here are a few:

  • Automated resume parsing
  • Automated email responses
  • Candidate search
  • Advanced integrations to career websites
  • Mobile-optimized job applications

How Do I Select a Recruiting System?

Before you begin the selection process, you need to determine the staff’s bottlenecks and issues. Once you have that information, you can decide what software features will improve operations and search for vendors that offer them. Read our requirements checklist to get started. It’s a guide written to help those in the early stages of the software selection process that outlines the standard recruitment features.

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Recruitment articles are written and edited by:

Madeline Reinbolt

Market Research Analyst

Madeline Reinbolt is a Market Research Analyst at SelectHub. She writes content for Enterprise Resource Planning (ERP), Employee Performance Management and Recruiting.

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Mariah Hansen

Lead Editor

As the lead editor at SelectHub, Mariah edits and manages content for more than 40 different software categories, as well as writing for a couple of them herself.

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Best Staffing Software Solutions for 2020

Recruiting in 2020 is a complex process involving disjointed tasks which are executed using various online platforms. From searching for qualified candidates on LinkedIn to managing hoards of digital resumes and keeping in touch with clients, staffing and recruiting agencies need to leverage technology to work effectively in today’s job market. While there are plenty of options on the market, recruiting software is a popular choice for businesses looking to streamline their hiring processes. In this article, we’re going to explore a solution that allows you to do that: staffing software. Read on for an introduction to software used for staffing and a list curated by our research team which reveals the best solutionson the market today.

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Best Free Recruitment Software Tools for 2020

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Recruitment today is a very online task. From data analytics to social media, the Internet and tech have grown integral to the hiring process. The natural progression to the web that we’ve been seeing in recent years has been suddenly expedited and as a result of a global influx of remote work. In the face of our new circumstances, it’s vital for companies to be able to continue to recruit and hire employees from the safety of home. Consequently, there’s no better time to implement recruitment software. But what if your company can’t afford a system, or simply can’t justify the investment? Free recruitment software may be a good starting point.

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Recruiting Metrics: How to Measure the Success of Your Recruitment System

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As many recruiters and HR managers know, the moment your top candidate accepts your offer letter is the moment when a huge weight is lifted. Now that the position is filled with a candidate you feel confident about, it’s time to celebrate — so kick back, pour yourself a glass of wine and congratulate your team on its newest member. For many businesses, recruitment software makes the process of finding great talent easier than ever, making the celebration of filling an open position even sweeter. However, can you ever really be certain that your recruitment system is working for you? Let’s talk about how to use recruiting metrics to measure the success of your system.

Tracking the recruitment metrics of your system involves far more than just answering the question of whether or not the tools help you find a candidate to fill the open position within your organization. There are a variety of factors to consider, from how many interviews you conduct during the hiring process to how well the candidate performs after you hire them. Overall, there are many components that you can measure to determine if your recruitment product is as helpful as you need it to be.

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Recruitment Software Features and Requirements Checklist


Reaching qualified professionals has become increasingly simplified with the help of online job boards and social media. However, this increases competition, and choosing the right person for the job becomes difficult with such a high volume of talented applicants. Hiring teams need to sort through resumes, schedule interviews, evaluate candidates and continually communicate throughout the process. Recruitment software steps in to automate these functions and streamline hiring procedures.

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Cloud Recruitment Software: This Upcoming Year’s Top Picks

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At best, the process of finding and hiring new employees can feel a bit like looking through the pages of your favorite “Where’s Waldo?” book. Once the applications start to pour in, you have to sift through all of the resumes and cover letters to find the type of candidate you’re looking for. If you’re hiring for more than one position, then you’ll have quite a few pages of that book to search through. This kind of recruiting process is desperately in need of an update — cloud recruitment software is that update.

In the past, only large enterprises had the resources to implement recruiting software. However, thanks to advancements in technology, cloud-based software makes it easy for businesses of any size to implement a recruiting solution. If you’ve decided it’s time to streamline your recruitment process by implementing a new software solution, then you’ll want to have a solid foundation of knowledge about just what that software is and what it’s capable of doing. We’ll break all of that down for you, and then we’ll discuss who our top picks are to help you jumpstart your search.

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Taleo vs iCIMs vs Jobvite vs iSmartRecruit vs Bullhorn: Which is the Winner For Your Business?


For contemporary recruitment teams, hiring can feel a little soulless at times. There’s a huge emphasis on social media, with platforms like LinkedIn leading the charge when it comes to talent spotting. The problem with a completely digital approach, however, is that it favors quantity over quality.

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