--- title: The Best Free Reporting Software Tools of 2026 --- # The Best Free Reporting Software Tools of 2026 Last Reviewed: May 12, 2026 8 min read [3 comments](https://www.selecthub.com/business-intelligence/pros-cons-free-reporting-software/#comments) [ ![Ritinder Kaur](https://www.selecthub.com/wp-content/uploads/2021/06/cropped-Ritinder-Kaur-v2-1-96x96.png) ](https://www.selecthub.com/author/ritinder-kaur/) [Written by Ritinder Kaur](https://www.selecthub.com/author/ritinder-kaur/) Sr. Technical Content Writer [ ![Hunter Lowe](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Hunter-Headshot-96x96.jpg) ](https://www.selecthub.com/author/hunter-lowe/) [Edited by Hunter Lowe](https://www.selecthub.com/author/hunter-lowe/) Content Editor [ ![Sagardeep Roy](https://www.selecthub.com/wp-content/uploads/2025/01/Sagardeep-Roy-96x96.jpg) ](https://www.selecthub.com/author/sagardeep-roy/) [Technical Research by Sagardeep Roy](https://www.selecthub.com/author/sagardeep-roy/) Senior Analyst Table of Contents * [Best Free Reporting Tools](#Best%5FFree%5FReporting%5FTools) * [Free Editions of Industry Leaders](#Free%5FEditions%5Fof%5FIndustry%5FLeaders) * [Open-Source Options](#Open-Source%5FOptions) * [Pros](#Pros) * [They’re Free](#Theyre%5FFree) * [Powerful Basic Functions](#Powerful%5FBasic%5FFunctions) * [Open-Source](#Open-Source) * [Cons](#Cons) * [Limited Functionality](#Limited%5FFunctionality) * [Lack of Scalability](#Lack%5Fof%5FScalability) * [Open Source Code](#Open%5FSource%5FCode) * [Next Steps](#Next%5FSteps) Everybody loves free stuff. Whether you’re a college kid clamoring for a free T-shirt or someone who enjoys free samples at Costco, there isn’t a person alive who dislikes free things. Speaking of freebies, [reporting software](https://www.selecthub.com/c/enterprise-reporting-system/) can be yours for a flat rate of $0\. And no, I don’t mean for a limited time. I mean forever, never-have-to-open-your-wallet free reporting tools. **Compare BI Pricing & Costs with our Pricing Guide** ## Best Free Reporting Tools Free reporting tools for Excel data are in demand, so our research team spent dozens of hours combing the market to compile a list of a few of the best free reporting platform vendors for you to consider. _\*Side Note: Excel is a commonly-used, basic and cheap solution for reporting. However, since it’s not technically free, we’ve excluded it from this list._ ### Free Editions of Industry Leaders These reporting tools have the ease of use, support and financial backing of the paid editions. #### [Microsoft Power BI](https://www.selecthub.com/p/business-intelligence-tools/power-bi/) [Power BI Desktop](https://learn.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop?) a freely downloadable BI and [data visualization software](https://www.selecthub.com/business-intelligence/data-visualization-tools/). It’s part of the Power BI suite, serving its Query, Pivot and View modules. Data modeling enables mapping dataset relationships to generate reports. ![Power BI Sales Forecast Dashboard]() A sales forecast dashboard in Power BI. [Source](https://powerbi.microsoft.com/ru-ru/desktop/) Desktop’s interactive interface speeds up reporting and visual analysis. Power BI files are shareable, and uploading them to the Power BI Service is the most common method of sharing insights. The vendor releases monthly updates, incorporating customer requests and new features regularly. Support is available only for the most recent version. * #### [Power BI](https://www.selecthub.com/p/business-intelligence-tools/power-bi/) * [Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Business+Intelligence+Tools&product%5Fname=Power+BI&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-intelligence-tools%26product%5Fslug%3Dpower-bi) * [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Business+Intelligence+Tools&product%5Fname=Power+BI&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-intelligence-tools%26product%5Fslug%3Dpower-bi) **Price:** **$$**$$$ **Deployment:** **Platform:** **Company Size Suitability**: **S M L** #### Tableau Public As the name alludes, Tableau Public makes the analyzed and visualized data publicly available for free. Featuring most of the capabilities from Tableau’s paid offerings, Public allows you to create, save, store and share custom reports through social media or embed them on a webpage. It’s an excellent platform to practice visual analysis skills and connect to like-minded data enthusiasts. ![Tableau ShowMe Feature]() Tableau’s Show Me feature speeds up chart building and analysis. [Source](https://help.tableau.com/current/pro/desktop/en-us/buildauto%5Fshowme.htm) It’s part of the vendor’s drive for greater data literacy and an excellent way for commercial users to engage with their product before making a purchase decision. * #### Tableau Public * [Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Business+Intelligence+Tools&product%5Fname=Tableau&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-intelligence-tools%26product%5Fslug%3Dtableau) * [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Business+Intelligence+Tools&product%5Fname=Tableau&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-intelligence-tools%26product%5Fslug%3Dtableau) **Price:** **$**$$$$ **Deployment:** **Platform:** **Company Size Suitability**: **S M L** ### Open-Source Options Open-source business intelligence and reporting software may make the most sense if you value customization and software ownership. #### [Pentaho](https://www.selecthub.com/p/business-analytics-tools/pentaho/) Pentaho Report Designer is reporting software free for download from the vendor’s website or SourceForge. Though tutorials are available, experienced data professionals are its primary users as the platform requires data modeling, SQL and report design. You can use it as a standalone or part of Pentaho Business Analytics, which is also open-source. Pentaho reports are shareable and sophisticated. The platform supports many visualization and export format types. You can view and interact with reports within dashboards and format the layout. The platform has column resizing and sorting, drag-and-drop report design, font selection and unlimited redo and undo functionality. * #### [Pentaho](https://www.selecthub.com/p/business-analytics-tools/pentaho/) * [Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Business+Analytics+Tools&product%5Fname=Pentaho&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-analytics-tools%26product%5Fslug%3Dpentaho) * [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Business+Analytics+Tools&product%5Fname=Pentaho&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Dbusiness-analytics-tools%26product%5Fslug%3Dpentaho) **Price:** **$$$$**$ **Deployment:** **Platform:** **Company Size Suitability**: **S M L** #### [Birt](https://www.selecthub.com/p/enterprise-reporting-system/birt/) BIRT is an acronym for “Business Intelligence Reporting Tools.” It’s an open-source visual reports designer on Eclipse, serving Java and Java EE-based web applications. A runtime component enables deploying reports to any JAVA environment. A charting engine incorporates charts into any application via the report designer and as a standalone module. Report scheduling and delivery via email client and FTP integrations is possible. Many report types, including HTML, PDF, Excel and Word, are available. * #### [BIRT](https://www.selecthub.com/p/enterprise-reporting-system/birt/) * [Free Demo](https://pmo.selecthub.com/get-product-demo/?category=Enterprise+Reporting+Software&product%5Fname=BIRT&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Denterprise-reporting-system%26product%5Fslug%3Dbirt) * [Request Pricing](https://pmo.selecthub.com/get-product-pricing/?category=Enterprise+Reporting+Software&product%5Fname=BIRT&origin%5Furl=https%3A%2F%2Fwww.selecthub.com%2Fproduct%5Fdirectory.php%3Fcategory%5Fslug%3Denterprise-reporting-system%26product%5Fslug%3Dbirt) **Price:** **$**$$$$ **Deployment:** **Platform:** **Company Size Suitability**: **S M L** [Compare Top Reporting Software Leaders](https://pmo.selecthub.com/top-enterprise-reporting-software-site-vers/) Free software can be great when starting with [business intelligence](https://www.selecthub.com/category/business-intelligence/) and data analytics. That said, there are certain limitations in addition to their impressive benefits. Let’s review some of free reporting tools’ biggest pros and cons. ## Pros ### They’re Free Yes, I’m starting with the most obvious advantage: free reporting systems can tremendously help your bottom line. Full-feature reporting tools can get expensive quickly. Although there are vendors that make their platforms accessible for $10/user/month, there are some that go higher than $250/user/month or $3,000/user/year. And if you choose to deploy on-premise, implementation and management costs alone can skyrocket. For businesses that want reporting and visualization, free reporting tools can be highly beneficial. ### Powerful Basic Functions Many free reporting solutions have the same functionality as the paid versions. Power BI Desktop is an example. ![Power BI Finance Report]() A finance report in Power BI. [Source](https://learn.microsoft.com/en-us/power-bi/create-reports/desktop-excel-stunning-report) Not all free reporting software solutions have the most powerful [data visualizations](https://www.selecthub.com/business-intelligence/data-visualization/), but they provide easy-to-understand charts, graphs and data points. Some free reporting tools like Tableau offer dynamic report builders for presentation-ready data visualization. ### [Open-Source](https://www.redhat.com/en/topics/open-source/what-is-open-source) Not all free solutions are open source code. If you’re unaware, [open-source tools](https://www.selecthub.com/business-intelligence/open-source-bi-tools/) are community-driven and maintained software programs. ![Sales Performance Dashboard in Tableau]() A sales performance dashboard in Tableau. [Source](https://www.tableau.com/blog/top-metrics-every-sales-executive-cant-live-without) Everyone has access to the source code, so they can customize it however they want. Software customization is one of the most significant benefits, as you can develop a feature for a specific report your company needs. Another benefit is that updates happen more frequently than with a traditional BI reporting vendor. Because a whole community works on improving the software, updates, added features and bug fixes occur much more frequently. And if you have developers on staff, they can help improve the software by adding their features and workarounds. [Compare Top Enterprise Reporting Software Leaders](https://pmo.selecthub.com/top-enterprise-reporting-software-site-vers/) ## Cons ### Limited Functionality Although free reporting tools have many powerful features, they lack the advanced capabilities of their paid counterparts. Solutions such as QlikView don’t allow sharing capabilities, so whoever makes the report is the only one who can access it without printing. All free reporting platforms may not have robust sharing and collaboration features. Some are single-user tools that limit you from sharing insights with your clients. You must rely on external media, like email clients and messaging apps, and only if the files are compatible with that application. Live updates are resource-intensive and power-saving features like incremental refreshes are available in paid solutions. They refresh only the data that changed. Power BI Desktop is one such example. Branding, scheduled report delivery and automation might be missing in free tools. ### Lack of Scalability There’s a reason SMBs (small and mid-sized businesses) almost exclusively use free reporting tools. Many of them have a single-user limit. Additionally, free reporting software providers often cap how much data the system can process daily, weekly or monthly. Although a small business can survive with one person reporting, you might outgrow the platform as the business grows. Also, some free tools don’t provide adequate data security for sensitive data like users’ financial details or [personally identifiable information (PII)](https://www.investopedia.com/terms/p/personally-identifiable-information-pii.asp). Users won’t trust you if you can’t guarantee data safety. ### Open Source Code Yes, this makes both lists. Open-source reporting tools — like all open-code technology — are community-based. Although they have their advantages, it also means little to no support is available. If there’s an issue like a system failure, you can’t just call up the customer service team and have them fix it for you. You have to wait for the next update or have developers on hand to fix the system and maintain it long-term. Although it isn’t ideal, it’s cheaper than implementing on-premise software. Another drawback is they aren’t always user-friendly. Without the budget to fund a user-friendly interface, open-source systems often must make do with a bare-bones UI. Sometimes you hit the jackpot when the UI is clean and easy. But more often than not, open-source software can be challenging to learn for people who aren’t tech-savvy. It isn’t an issue if most potential users can learn tech quickly. If not, you may find that the time needed to learn the system isn’t worth it. You don’t want people spending half their day finding out how to work the report wizard. [Compare Top Enterprise Reporting Software Leaders](https://pmo.selecthub.com/top-enterprise-reporting-software-site-vers/) ## Next Steps Free reporting systems serve as an introduction to the software — you can always upgrade later. However, consider opting for a paid version sooner if your business demands it today. Start with our [free requirements template](https://pmo.selecthub.com/enterprise-reporting-tool-requirements-t/) to create a checklist of your business needs. Match it with suitable solutions to narrow your product shortlist and conduct in-depth research on vendors and their offerings. Have any questions, advice or insight about free reporting tools? Let us know in the comments! ### Trending Topics #### [Business Intelligence](https://www.selecthub.com/category/business-intelligence/) [The 5 Best Statistical Software Tools of 2026](https://www.selecthub.com/business-intelligence/statistical-software/) [Wouldn’t you jump at the chance to get things done faster? 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Big Data, data mining, data… ](https://www.selecthub.com/business-intelligence/key-types-business-intelligence-tools/) [ ![Bergen Adair](https://secure.gravatar.com/avatar/b9985f5202fbae2efa5a566d409354bbe99c18f8fd579991494c86a2c184dc2b?s=96&d=mm&r=g) Bergen Adair ](https://www.selecthub.com/author/bergen/) Mar 18, 2026 Originally published in October 2018 and last updated in May 2026\. Contributions from Ritinder Kaur, Sagardeep Roy, Suhan Das, and Hunter Lowe. ## About the Contributors The following team members helped research, create, and review this content. [ ](https://www.selecthub.com/author/ritinder-kaur/) Written by [Ritinder Kaur](https://www.selecthub.com/author/ritinder-kaur/) Sr. Technical Content Writer Ritinder Kaur is a Senior Technical Content Writer at SelectHub and has ten years of experience writing about B2B software and quality assurance. She has a Masters degree in English language and literature and writes about Business Intelligence and Data Science. Her articles on software testing have been published on Stickyminds. [See Full Bio](https://www.selecthub.com/author/ritinder-kaur/) [ ](https://www.selecthub.com/author/sagardeep-roy/) Technical Research by [Sagardeep Roy](https://www.selecthub.com/author/sagardeep-roy/) Senior Analyst Sagardeep is a Senior Research Analyst at SelectHub, specializing in diverse technical categories. His expertise spans Business Intelligence, Analytics, Big Data, ETL, Cybersecurity, artificial intelligence and machine learning, with additional proficiency in EHR and Medical Billing. Holding a Master of Technology in Data Science from Amity University, Noida, and a Bachelor of Technology in Computer Science from West Bengal University of Technology, his experience across technology, healthcare, and market research extends back to 2016\. As a certified Data Science and Business Analytics professional, he approaches complex projects with a results-oriented mindset, prioritizing individual excellence and collaborative success. [See Full Bio](https://www.selecthub.com/author/sagardeep-roy/) [ ](https://www.selecthub.com/author/suhan-das/) Technical Research by [Suhan Das](https://www.selecthub.com/author/suhan-das/) Senior Analyst Suhan is a writer, engineer and researcher with a Bachelor of Technology (Computer Science). He has experience in detailed research and collaborative works related to products from a wide array of fields, such as Applicant Tracking Systems, Help Desk Software, Customer Relationship Management Software and more. [See Full Bio](https://www.selecthub.com/author/suhan-das/) [ ](https://www.selecthub.com/author/hunter-lowe/) Edited by [Hunter Lowe](https://www.selecthub.com/author/hunter-lowe/) Content Editor Hunter Lowe is a Content Editor, Writer and Market Analyst at SelectHub. His team covers categories that range from ERP and business intelligence to transportation and supply chain management. Hunter is an avid reader and Dungeons and Dragons addict who studied English and Creative Writing through college. In his free time, you'll likely find him devising new dungeons for his players to explore, checking out the latest video games, writing his next horror story or running around with his daughter. [See Full Bio](https://www.selecthub.com/author/hunter-lowe/) Bergen AdairThe Best Business Intelligence Systems and the Different Types * ‹ * › ### Conversation (3) ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/business-intelligence/pros-cons-free-reporting-software/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. * ![Avatar photo](https://secure.gravatar.com/avatar/386aaaf6015943b72aa5011ade26367893a06255af83a6847c41286b9ad9cbe2?s=96&d=mm&r=g) #### **Hermes** \- March 3, 2022 Take a look at widestage (widestage.com) is a easy to use, light weight and powerful web-based open-source reporting tool **[Reply](#comment-116148)** * ![Avatar photo](https://secure.gravatar.com/avatar/fd2c52dc83629b6dae7b20064e41ff3b8926d3c2990a94f680829b1413f0d962?s=96&d=mm&r=g) #### **Thuy Vo** \- June 10, 2020 Hello, I am using the BIRT designer professional tool. I need the Accessible PDF feature. I saw in the BIRT’s documentation that The Accessible PDF feature is available only to users who have purchased the appropriate BIRT license. I’m looking for the price of that tool. So, do you know how to get the price of the BIRT designer professional tool? Thank you! Thuy **[Reply](#comment-38687)** [![](https://secure.gravatar.com/avatar/9f5a984573ea50b5cafe39e56c06dd8aab5ed4d3eab96e2b516ef5098ad0f95c?s=48&d=mm&r=g)](https://www.selecthub.com/author/hsing-tseng/) #### **Hsing Tseng** \- June 18, 2020 Hi Thuy, We don’t have the pricing information for BIRT Designer in our BI Pricing Guide, but we can help you get pricing info from the vendor through [the product page here](https://www.selecthub.com/enterprise-reporting-system/birt/). Just click on “Request Pricing” to reach out to one of our community managers. Otherwise, you can reach out to OpenText directly on their website. Thank you for reading! **[Reply](#comment-39292)** Compare **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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