--- title: Excel For Business Intelligence: A Comprehensive Guide --- # Excel For Business Intelligence: A Comprehensive Guide Last Reviewed: March 18, 2026 11 min read [No comments](https://www.selecthub.com/business-intelligence/excel-for-bi-tool-using-replacing/?noamp=mobile#respond) [ ![Ritinder Kaur](https://www.selecthub.com/wp-content/uploads/2021/06/cropped-Ritinder-Kaur-v2-1-96x96.png) ](https://www.selecthub.com/author/ritinder-kaur/) [Written by Ritinder Kaur](https://www.selecthub.com/author/ritinder-kaur/) Sr. Technical Content Writer [ ![Hunter Lowe](https://www.selecthub.com/wp-content/uploads/2023/11/cropped-Hunter-Headshot-96x96.jpg) ](https://www.selecthub.com/author/hunter-lowe/) [Edited by Hunter Lowe](https://www.selecthub.com/author/hunter-lowe/) Content Editor Table of Contents Explore the Business Intelligence Hub What's your top priority today? * [Learn](#) * [What is Business Intelligence?](https://www.selecthub.com/category/business-intelligence/) * [Types of BI Tools](https://www.selecthub.com/business-intelligence/key-types-business-intelligence-tools/) * Excel for BI * [Benefits of BI](#Benefits%5Fof%5FBI "Benefits of BI") * [Using Excel for Business Intelligence](#Using%5FExcel%5Ffor%5FBusiness%5FIntelligence "Using Excel for Business Intelligence") * [Drawing Data Into Excel](#Drawing%5FData%5FInto%5FExcel "Drawing Data Into Excel") * [Exploring Data With Formulas and Functions](#Exploring%5FData%5FWith%5FFormulas%5Fand%5FFunctions "Exploring Data With Formulas and Functions") * [Visualizing and Analyzing Data](#Visualizing%5Fand%5FAnalyzing%5FData "Visualizing and Analyzing Data") * [Building Reports and Dashboards](#Building%5FReports%5Fand%5FDashboards "Building Reports and Dashboards") * [Limitations](#Limitations "Limitations") * [Excel Alternatives](#Excel%5FAlternatives "Excel Alternatives") * [Microsoft Power BI](#Microsoft%5FPower%5FBI "Microsoft Power BI") * [Sisense](#Sisense "Sisense") * [Solver BI360](#Solver%5FBI360 "Solver BI360") * [Clear Analytics](#Clear%5FAnalytics "Clear Analytics") * [Zoho Analytics](#Zoho%5FAnalytics "Zoho Analytics") * [The Future of Excel](#The%5FFuture%5Fof%5FExcel "The Future of Excel") * [Recommendations for Using or Replacing Excel With BI Tools](#Recommendations%5Ffor%5FUsing%5For%5FReplacing%5FExcel%5FWith%5FBI%5FTools "Recommendations for Using or Replacing Excel With BI Tools") * [Next Steps](#Next%5FSteps "Next Steps") * [Related Articles](#Related%5FArticles "Related Articles") * [BI Software Features](https://www.selecthub.com/business-intelligence/critical-business-intelligence-features/) * [BI Software Benefits](https://www.selecthub.com/business-intelligence/business-intelligence-software-benefits/) * [BI Software Examples](https://www.selecthub.com/business-intelligence/business-intelligence-examples/) * [Microsoft BI Tools Guide](https://www.selecthub.com/business-intelligence/microsoft-business-intelligence-tools/) * [Plan](#) * [BI Software Requirements](https://www.selecthub.com/business-intelligence/top-business-intelligence-requirements/) * [BI Software RFP](https://www.selecthub.com/business-intelligence/business-intelligence-rfp-template-guide/) * [Compare](#) * [Best BI Tools](https://www.selecthub.com/business-intelligence/best-bi-tools/) * [Best Free BI Tools](https://www.selecthub.com/business-intelligence/free-business-intelligence-tools/) * [Best Open-source Reporting Tools](https://www.selecthub.com/business-intelligence/pros-cons-open-source-reporting-tools/) * [Best Data Visualization Tools](https://www.selecthub.com/business-intelligence/data-visualization-tools/) * [Best Dashboard Software](https://www.selecthub.com/business-intelligence/businesses-need-dashboard-software/) * [Tableau Competitors](https://www.selecthub.com/business-intelligence/tableau-competitors/) * [Power BI Alternatives](https://www.selecthub.com/business-intelligence/power-bi-alternatives/) * [Power BI vs. Tableau vs. Qlik Sense](https://www.selecthub.com/business-intelligence/tableau-and-qlikview-and-microsoft-power-bi/) * [Looker vs. Tableau](https://www.selecthub.com/business-intelligence/looker-and-tableau-bi-tools/) * [Tableau vs. Domo](https://www.selecthub.com/business-intelligence/tableau-and-domo/) * [Tableau vs. Excel](https://www.selecthub.com/business-intelligence/tableau-and-excel/) * [Power BI Pro vs Premium](https://www.selecthub.com/business-intelligence/power-bi-pro-and-premium/) * [Launch](#) * [BI Software Implementation](https://www.selecthub.com/business-intelligence/business-intelligence-implementation/) * [BI Software Integration](https://www.selecthub.com/business-intelligence/business-intelligence-software-integration/) Excel organizes data for visual analysis and exploration using functions, formulas and arrays. You can build data models, charts and graphs from simple tables. Did you know Excel supports machine learning (ML) and natural language querying (NLQ)? The platform stays relevant by offering new features and interfacing with many [BI (business intelligence) tools](https://www.selecthub.com/c/business-intelligence-tools/). But, is Excel for business intelligence enough or do you need to invest in a [BI platform](https://www.selecthub.com/business-intelligence/key-types-business-intelligence-tools/)? [Compare BI Tool Leaders](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/) ![Excel for BI Guide]() Excel is part of many enterprise tech stacks, and industry experts consider it essential in today’s work environment. Why is that when BI tools are available? It’s common knowledge [how business intelligence supports organizations](https://www.selecthub.com/business-intelligence/4-key-bi-applications/). Let’s rewind to its benefits and compare how Excel scales with these requirements. ## Benefits of BI Business intelligence is an umbrella term for the [tools, technology and techniques](https://www.selecthub.com/business-intelligence/list-bi-capabilities/) for collecting and understanding data. With [enterprise reporting](https://www.selecthub.com/c/enterprise-reporting-system/), you have a better chance of boosting your bottom line than by relying on experience or hunches. A competitive industry landscape keeps you on your toes. You must capture a greater market share and outrun the competition. Having accurate, up-to-date data at your fingertips helps make critical decisions. You can plan to diversify by taking calculated risks with your finger on the pulse of the market. You’ll know when to repackage products and launch new ones. [Compare BI Tool Leaders](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/) ## Using Excel for Business Intelligence Excel evolved with industry requirements to support performance tracking, accounting and customer intelligence. It relies on many integrations, including [Microsoft SharePoint](https://www.selecthub.com/p/project-management-software/sharepoint/) and Power Business Intelligence (Power BI). Power Query, Power Pivot and Power Maps are part of the Microsoft BI suite, and they query and analyze data stored in Power BI, Excel and BI tools. Here’s a look at Excel’s BI capabilities. ### Drawing Data Into Excel You can import data into Excel from spreadsheets, [SQL Server](https://www.selecthub.com/business-intelligence-tools/sql-server/) tables, cubes and Microsoft Azure. You can convey Excel data to Power BI and explore, visualize and analyze it there. Excel accepts data from any source — you can download information from the internet and copy-paste it from webpages and other sources. Or use direct query to get results from where the data resides. ### Exploring Data With Formulas and Functions Excel’s powerful functions and formulas are its unique selling points. IF, COUNTIFS, SUMIFS, CONCATENATE, VLOOKUP, SORT and FILTER are functions you use routinely. With Flash Fill, you can populate columns after identifying patterns in data. With Power Pivot, you can view linked data by connecting related tables and feed data models. Excel provides [DAX (Data Analysis Expressions)](https://www.geeksforgeeks.org/power-bi-functions/) for table linking. [MDX (Multi-dimensional Expressions)](https://www.techopedia.com/definition/8279/multidimensional-expressions-mdx) is its query language for data cubes. You can pick best-fit charts to visualize the selected data with the Quick Analysis tool. ### Visualizing and Analyzing Data Excel is on par with BI tools in data exploration and manipulation capabilities. It recommends visualizations and allows filtering and highlighting metrics, and provides slicers to analyze data from various perspectives. Excel offers many chart types for viewing standard industry metrics. Power Maps is a robust module to add location details in 3-D format. It enables plotting more than a million rows of data from Excel tables or models in Bing maps. Excel macros record and automate workflows to take repetitive tasks off your hands. Emails and in-app and Windows Action Center notifications alert you when someone updates the data in your files. Excel allows manual data refreshes. ### Building Reports and Dashboards Excel reports and dashboards are available to Microsoft users within Power BI Service and SharePoint. Power Pivot creates dynamic dashboards within Excel. You can expand or collapse timelines and slicers to get the desired views. Data refreshes avoid re-creating reports every time you need the latest information. ![Excel and BI Exponential Smoothing]() Forecast data (in orange) vs. actual data (in blue) using exponential smoothing in Excel. [Source](https://techcommunity.microsoft.com/t5/excel-blog/create-forecasting-models-using-excel-and-machine-learning/ba-p/91816) Power BI users have access to Excel data, and the Analyze in Excel feature allows them to derive insights without leaving the Power BI interface. You can transform data using the Power BI interface toolkit or write DAX expressions for them. Report formatting is customizable and you can choose charts and graphs, finally publishing the report to the Power BI Service. But, Excel suffers from performance issues when it comes to big data and lags in collaboration and data governance. [Compare BI Tool Leaders](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/) ## Limitations Small projects can grow into big ones, causing speed and performance issues. Big data management needs planning for file classification, and user and access management. **Performance and Scalability Issues:** Excel is slow when it comes to handling big data. It isn’t meant for speed but rather for managing rows and columns of information. Automated data refreshes aren’t available. Excel doesn’t allow more than a million rows in a sheet. A possible workaround is to open a large file using Power Query. The complete file opens, but it displays only the permitted rows and columns. **Limited Collaboration and Sharing:** Excel offers live co-authoring, but it’s not pretty. You must wait if someone is editing a shared workbook, and there’s no way of knowing when it will become available. Excel doesn’t check often. The wait becomes longer if someone else starts editing by the time you come back to check. Excel Online doesn’t give you a free hand, either. You can’t create a table or delete cells in a shared workbook. Splitting it into separate workbooks for different users requires their interlinking. **Issues With Linked Workbooks:** Excel saves workbook links in its own way, and these might break. It doesn’t update the linked data everywhere so you’ll need to open each one in the correct sequence, depending on the linking. AutoSave is a definite Excel perk but the overhead of saving workbooks every few seconds can add up. It might impact performance when dealing with large data volumes. * **Data Validation Issues:** Excel accepts whatever you type. Setting validations is easy but maintaining them is difficult and often they don’t work. It permits manual entry and updates, which puts data integrity at risk. **Limited Security and [Data Governance](https://www.selecthub.com/business-intelligence/data-governance/):** Spreadsheet data is prone to errors and tampering. Excel allows restricting document access with [file encryption](https://www.privacysense.net/terms/encryption/), passwords and [digital signatures](https://www.docusign.com/how-it-works/electronic-signature/digital-signature/digital-signature-faq), but the governance protocols leave much to be desired. Reusable workflows aren’t built-in, but you can create macros or use Power Automate or [Robotic Process Automation (RPA)](https://www.grazitti.com/blog/robotic-process-automation-rpa-your-key-to-simplifying-complex-workflows/). Links can break and impact connected workbooks. ## Excel Alternatives Using Excel as a business intelligence tool means going beyond its spreadsheet capabilities. It’s here that Excel falters and lags behind modern software. We discuss five BI tools that pose stiff competition to Excel in functionality. ![Top Excel Alternatives for BI]() ### [Microsoft Power BI](https://www.selecthub.com/p/business-intelligence-tools/power-bi/) It’s Microsoft’s product suite for business intelligence support to Excel. Power BI is scalable and easy to use with more than 100 data connectors. It draws data from [SAP HANA](https://www.selecthub.com/p/big-data-analytics-tools/sap-hana/), [Hadoop](https://www.selecthub.com/p/big-data-analytics-tools/hadoop/), Google BiqQuery and Google Analytics. ![Map Visual with Bubbles Representing Relative Profit]() A map visual with bubbles representing the relative profit of each location. [Source](https://learn.microsoft.com/en-us/power-bi/create-reports/service-from-excel-to-stunning-report) Power BI offers a text-based search option for data exploration. You can run R scripts in Power Query to create custom visuals and predictive models. Scheduled data refreshes are available. #### Limitations * It doesn’t allow filtering or slicing on dashboards. * It doesn’t provide a [versioning](https://www.howtogeek.com/803031/what-is-file-versioning-and-do-you-need-it/) system for reports. ### [Sisense](https://www.selecthub.com/p/business-intelligence-tools/sisense/) It’s an API-first end-to-end data platform with R, SQL and [natural language processing](https://www.deeplearning.ai/resources/natural-language-processing/). Sisense supports Live Connect queries in SQL Server, [Amazon Redshift](https://www.selecthub.com/p/big-data-platform-software/redshift/), Oracle and MySQL. A native mobile app is available. ![Custom Dashboards in Sisense]() Create custom dashboards for your industry verticals in Sisense. [Source](https://www.sisense.com/%5Fnext/image/?q=100&url=https%3A%2F%2Fcdn.sisense.com%2Fwp-content%2Fuploads%2FEmployee-Dashboard-Mockup-2.jpg&w=1920) [Machine learning algorithms](https://www.arm.com/glossary/machine-learning-algorithms) track [KPIs (key performance indicators)](https://financesonline.com/what-is-kpi/) and issue alerts when data exceeds preset threshold values. The platform’s database, ElastiCube, handles large workloads for [big data analytics](https://www.selecthub.com/category/big-data-analytics/). Sisense has similar capabilities as Power BI and integrates with Microsoft 365. #### Limitations * Live connections do not support R formulas, mode and standard deviation. * The learning curve to create Elasticubes is quite steep. [Compare BI Tool Leaders](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/) ### [Solver BI360](https://www.selecthub.com/p/business-intelligence-tools/solver/) It’s an [enterprise performance management (EPM) tool](https://www.selecthub.com/c/epm-software/) for budgeting and financial forecasting. It connects to many leading [enterprise resource planning (ERP) systems](https://www.selecthub.com/c/erp-software/). The platform generates balance sheets and month-end close and consolidations. Scheduled report sharing and version control are available. ![Payroll Forecast Assumption in Solver BI 360]() A Payroll Forecast Assumption Form automates salary and tax calculations. [Source](https://www.solverglobal.com/) Solver draws data from Power BI, [Microsoft Dynamics](https://www.selecthub.com/p/erp-software/dynamics-365-finance/), SAP, [NetSuite](https://www.selecthub.com/p/erp-software/netsuite/) and many databases. Its report writer provides layouts and reporting formats on a browser-based web portal. #### Limitations * Doesn’t offer a mobile app. * Doesn’t offer a free trial. ### [Clear Analytics](https://www.selecthub.com/p/business-analytics-tools/clear-analytics/) It enables analyzing big data files with more than a million rows in Excel. Its query engine embeds within Excel, maintaining optimum performance by handling unlimited requests in parallel. You can drag and drop datasets, filter and combine them to create spreadsheets in Excel. ![Clear Analytics Query Builder in Excel]() Clear Analytics embeds a query builder within Excel. [Source](https://www.youtube.com/watch?v=QUi5pdRaVLk) Compare two query results and datasets before analysis with its reconciliation engine.The platform can handle an unlimited number of users at the same time. You can use shared data without impacting underlying databases. A data profiler checks quality, while a scheduler distributes reports per a timeline. #### Limitations * Doesn’t offer mobile apps. * Doesn’t allow report sharing without Power BI integration. * Not available on Linux and Mac. * Doesn’t provide [predictive analysis](https://www.selecthub.com/business-intelligence/five-strategies-driving-revenue-growth-predictive-analytics/) and forecasting. [Compare BI Pricing & Costs with our Pricing Guide](https://pmo.selecthub.com/bi-price-report-pdf-onsite/) ### [Zoho Analytics](https://www.selecthub.com/p/business-intelligence-tools/zoho-analytics/) It’s a BI tool with robust [big data integration](https://www.selecthub.com/big-data-analytics/big-data-integration/), [embedded analytics](https://www.selecthub.com/category/business-intelligence/embedded-bi/) and forecasting. Its free plan addresses lighter reporting needs, providing two users, five workspaces and 10,000 rows per account. You can format reports as desired and even access the underlying data. ![Team Collaboration in Zoho Analytics]() Zoho Analytics allows team collaboration for shared insight. [Source](https://www.zoho.com/analytics/features.html#visual-analysis) The tool offers custom drill-down paths, highlighting, sorting, filtering and mouseover effects. You can predict business patterns and share insights by embedding live data views into websites and business applications. #### Limitations * Doesn’t have a flat learning curve. * Doesn’t provide unlimited queries and joining. * Doesn’t have an organized interface. ## The Future of Excel Code changes and integrations help Excel keep up with the times. Excel add-ins for BI tools allow you to extend functionality beyond your ecosystem. But, all Excel features don’t work when you export its data to other platforms. Changing calculated measures and fields in Power BI can cause needless complexity. So, should you use Excel or BI tools? Excel was never designed to be a database and to pull data from a wide range of sources. It’s great as a presentation tool, but not for [data munging](https://www.geeksforgeeks.org/data-munging-in-r-programming/) and complex calculations. Additionally, it lacks a single source of truth, automatic data refreshes and built-in advanced analytics. These issues push users to look for alternatives to Excel for business intelligence. ## Recommendations for Using or Replacing Excel With BI Tools Excel is perfect for creating tabular reports and its functions enable complex analysis. If you’re a Microsoft user, you already have Excel with the robust support of Power BI and SharePoint. But it lags in big data management and collaboration. Get a BI platform if you can afford it — only Excel won’t suffice for your big data needs, especially if you’re a medium or large enterprise. Modern BI tools have built-in functionality — in-memory processing, scalability, automation and advanced analytics. It puts them ahead of Excel, doing away with the need for external integrations. [Compare BI Tool Leaders](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/) ## Next Steps If you want to buy a BI platform, start by assessing your organization’s requirements. Check out our [requirements template](https://pmo.selecthub.com/bi-requirements-template-site-vers/) to create your own list. Or compare leading BI tools against your requirements through our [vendor comparison matrix](https://pmo.selecthub.com/bi-software-analyst-report-site-vers/). Go through our nine-step [Lean Selection Methodology](https://www.selecthub.com/miscellaneous/technology-selection/software-evaluation/) to learn about software selection. How has Excel made a difference to your business? Which alternatives do you use instead of Excel for business intelligence and analytics? Feel free to share in the comments. ## Related Articles [How to Merge Cells in Excel](https://www.selecthub.com/resources/how-to-merge-cells-in-excel/) [How To Lock Cells In Excel](https://www.selecthub.com/enterprise-resource-planning/accounting/how-to-lock-cells-in-excel/) [ Previous Types of BI Tools ](https://www.selecthub.com/business-intelligence/key-types-business-intelligence-tools/) [ Next BI Software Features ](https://www.selecthub.com/business-intelligence/critical-business-intelligence-features/) ### Trending Topics #### [Business Intelligence](https://www.selecthub.com/category/business-intelligence/) [The 5 Best Statistical Software Tools of 2026](https://www.selecthub.com/business-intelligence/statistical-software/) [Wouldn’t you jump at the chance to get things done faster? 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Big Data, data mining, data… ](https://www.selecthub.com/business-intelligence/key-types-business-intelligence-tools/) [ ![Bergen Adair](https://secure.gravatar.com/avatar/b9985f5202fbae2efa5a566d409354bbe99c18f8fd579991494c86a2c184dc2b?s=96&d=mm&r=g) Bergen Adair ](https://www.selecthub.com/author/bergen/) Mar 18, 2026 Originally published in August 2024 and last updated in March 2026\. Contributions from Ritinder Kaur, and Hunter Lowe. ## About the Contributors The following team members helped research, create, and review this content. [ ](https://www.selecthub.com/author/ritinder-kaur/) Written by [Ritinder Kaur](https://www.selecthub.com/author/ritinder-kaur/) Sr. Technical Content Writer Ritinder Kaur is a Senior Technical Content Writer at SelectHub and has ten years of experience writing about B2B software and quality assurance. She has a Masters degree in English language and literature and writes about Business Intelligence and Data Science. Her articles on software testing have been published on Stickyminds. [See Full Bio](https://www.selecthub.com/author/ritinder-kaur/) [ ](https://www.selecthub.com/author/hunter-lowe/) Edited by [Hunter Lowe](https://www.selecthub.com/author/hunter-lowe/) Content Editor Hunter Lowe is a Content Editor, Writer and Market Analyst at SelectHub. His team covers categories that range from ERP and business intelligence to transportation and supply chain management. Hunter is an avid reader and Dungeons and Dragons addict who studied English and Creative Writing through college. In his free time, you'll likely find him devising new dungeons for his players to explore, checking out the latest video games, writing his next horror story or running around with his daughter. [See Full Bio](https://www.selecthub.com/author/hunter-lowe/) Bergen AdairThe Best Business Intelligence Systems and the Different Types * ‹ * › ### Conversation ![Avatar](https://secure.gravatar.com/avatar/281d3616cf761f3582c0d76c23517846?s=32&d=mm&r=g) Write a response [Cancel reply](https://www.selecthub.com/business-intelligence/excel-for-bi-tool-using-replacing/#respond) Your message Your name \* Your email \* Website Save my name, email, and website in this browser for the next time I comment. Δ [ Go to mobile version ](https://www.selecthub.com/business-intelligence/excel-for-bi-tool-using-replacing/?amp=1) **Tier 1:** Fully/moderately supported out-of-the-box allowing for quick and easy deployment. Fully or moderately supported out-of-the-box with industry-leading capabilities and is immediately available after installation without needing any add-ons, integrations, or custom development. **Tier 2:** Supported with workarounds or add-ons that may require additional costs. Not directly available in the software, but can be accomplished using other built-in features, workarounds, or add-ons/products from the vendor with or without any additional cost. **Tier 3:** Requires partner integrations or custom development that is often at an additional cost. Requires additional integrations, plugins, marketplace applications from a third-party vendor, or custom development using the APIs, libraries, extensions, and development framework supported by the software, with or without any additional cost. 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